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BM 2001-11-15 PZ Minutes of November 15, 2001 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, November 15, 2001, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Greg McGahey Vice Chairman Drew Halsey Commissioner Sam Clark Commissioner Ann Dragon Commissioner Anna Kittrell Commissioner Rick McCaffrey Commissioner Texx Stewart Also present were City Engineer Ken Griffin, EIT Teresa Turner, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. PRE-SESSION REGULAR SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. (Open to the Public) 2. Call to Order. Chairman McGahey called the meeting to order. Approval of Minutes dated October 18, 2001. Commissioner Clark made a motion to approve the minutes of October 18, 2001, as written. Commissioner Kittrell seconded; motion carried (7-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. 4. PUBLIC HEARING (CONTINUED): i Consider approval of Case No. S-1193, Grandy's Restaurant, zoning change request from C (Commercial) to C-S.U.P.-l193 (Commercial, Special Use Permit-Il93), to allow the operation of an approximately 3,000 square-foot restaurant on 1.39 acres of property located at the northwest corner of Denton Tap Road and Fitness Court (North Texas Court), at the request of Wainscott & Associates, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, including a color board, comparing the previous submittal heard by the Commission on September 20th to the present one. She stated that although staff typically discourages drive-throughs which directly face public rights-of-way, the applicant has shifted the building back approximately 45 feet from the property line and will provide additional landscaping while attempting to work with the grade to provide a 42" high landscaped screening wall to help screen the drive-through from Fitness Court. After discussing concerns relative to the white striping on the green metal canopy, potential for future fading problems when using E.I.F.S. for a parapet wall material and concern with the signage locations, Ms. Roy stated that staff recommends approval of this Special Use Permit, reading conditions into the record, adding one condition relative to hours of operation. Mark Wainscott, Wainscott and Associates, Inc., 4815 Keller Springs, Addison, TX, was present to represent this case before the Commission and answer any questions, addressing staff conditions. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was some discussion as to location of signs, eliminating the white stripes on the canopy, the location and use of E.I.F.S., etc. Action: Commissioner McCaffrey made a motion to approve Case No. S-1193, Grandy's Restaurant, zoning change request from C to C-S.U.P.-1193, subject to the following conditions: 1) Provide a grading plan, showing proposed grades and taking into consideration the presence of the retaining wall. 2) Eliminate the white (regal white) accent stripes at the corners of the building, providing one continuous color on the standing seam metal canopy (green). 3) Substitute full brick, "Z" brick or cut brick for the proposed E.I.F.S. material along the top of the building. 2 4) Eliminate one building wall sign on the north building wall and provide one sign in compliance with the requirements of the Zoning Ordinance, constructed of the same material, color, and design, as shown. 5) Substitute or provide additional snubs along the south side of the retaining wall that will provide a solid landscape screen (i.e. Nellie R. Stevens or Dwarf Burford Holly). 6) Remedy inconsistency between number of parking spaces shown on the site plan and the landscape plan. 7) Hours of operation shall be limited to 6 a.m. to 10 p.m. seven days a week. Commissioner Stewart seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. Consider approval of the Grandy's Addition~ Lot 1~ Block 1~ Minor Plat~ to allow the development of an approximately 3,000 square-foot restaurant on 1.39 acres of property located at the northwest corner of Denton Tap Road and Fitness Court (North Texas Court), at the request of Wainscott & Associates, Inc. City Planner Andrea Roy introduced the item to the Commission, showing an exhibit of the proposal, stating that staff recommends approval of this Minor Plat, reading conditions into the record. Mark Wainscott, Wainscott and Associates, Inc., 4815 Keller Springs, Addison, TX, was present to represent this item before the Commission and answer any questions, stating agreement with staff conditions. Discussion: There was no discussion. Action: Vice Chairman Halsey made a motion to approve the Grandy's Addition, Lot 1, Block 1, Minor Plat, subject to the following conditions: 1) Show the proposed Lot and Block numbers within the Title block of the plat. 2) Provide a note on the plat indicating the volume and page (Vol. 98118, Pg. 00037) of the existing utility easement which extends from Fitness Court and ends toward the middle of the site and that it will be abandoned by separate instrument. 3) Increase the width of the proposed 10' water easement to 20'. 3 Commissioner Kittrell seconded the motion; motion carried (7-0) with Commissioners McCatYrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. o PUBLIC HEARING (CONTINUED): Consider approval of Case No. PD-133-HC-R3, Community Credit Union~ zoning change request from PD-133-HC (Planned Development-133, Highway Commercial) to PD-133-HC-R3 (Planned Development- 133-Highway Commercial, Revision 3) to allow the development of an approximately 6,000 square-foot financial institution on approximately one-and-a-half acres of property located at the southwest corner of S.H. 121 and Denton Tap Road, at the request of Community Credit Union. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, comparing this submittal to the previous plans discussed at the October 18th Commission meeting, adding that most staff concerns have been addressed. She then stated that staff recommends approval, reading conditions into the record, adding a condition that the monument sign be externally vs. internally illuminated. Gary Weeter, PGAL, 3131 McKinney, Suite 500, Dallas, TX 75204, was present to represent this item before the Commission and answer any questions, stating agreement with staff conditions. He then addressed the redesign of the building. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Michael Stevens_, 122 Natches Trace, Coppell, TX, -- had concerns regarding the height of the screening wall. Chairman McGahey closed the Public Hearing. Discussion: Some discussion followed regarding parking, the height of the rotunda feature in relation to the rest of the building, etc. Action: Vice Chairman Halsey made a motion to approve Case No. PD-133-HC-R3, Community Credit Union, zoning change request from PD-133-HC to PD-133-HC-R3, subject to the following conditions: SITE PLAN: 1) Verification from TxDot that the driveway off S.H. 121 will be permitted, and if a deceleration lane will be required to serve that driveway. 4 LANDSCAPE PLAN: 1) Rectify the inconsistencies between the caliper inches of the trees as stated on the landscape plan and those identified on the plant list. ELEVATIONS: 1) Revision to the monument sign to be externally illuminated. Commissioner Clark seconded the motion; motion carried (6-1) with Commissioners McCaffrey, Clark, McGahey, Halsey, Dragon and Stewart voting in favor. Commissioner Kittrell opposed. o PUBLIC HEARING: Consider approval of Case No. S-1196~ Chili's Restaurant, zoning change request from TC (Town Center) to TC-S.U.P.-l196 (Town Center, Special Use Permit-Il96), to allow the operation of an approximately 3,700 square-foot restaurant with private club to be located in the retail center under construction at 130 N. Denton Tap Road, approximately 160 feet south of Town Center Drive at the request of Chili's Grill & Bar Too. Commissioner McCaffrey excused himself from deliberations because of a conflict of interest. He exited the Council Chambers. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, discussing staff concerns; i.e., the applicant's desire to relocate a previously approved dumpster for the site, adding its own secured dumpster area directly outside the rear entrance of the restaurant, the sign proposed to be lit with red neon, etc. She suggested the applicant consider additional landscaping to help screen the proposed new dumpster area from Town Center Boulevard. Ms. Diamond then stated that staff recommends approval of this Special Use Permit, subject to conditions, which she read into the record. She indicated that the operational hours may change. Karin Sumrall, Brinker International, 6820 LBJ Freeway, Dallas, TX 75240, was present to represent this item before the Commission and answer any questions, addressing staff comments and requesting the stated operational hours be changed to Sunday through Thursday 11 a.m. to 11 p.m. and Friday and Saturday 11 a.m. to midnight. She defended the secured dumpster area request for staff safety reasons and the convenience for daily pick-up, indicating the walls would be 8' 8" high and construction material would match the building. It would have solid metal locked gates of the same color. Ms. Sumrall also indicated that this concept will be Chili's first counter-service restaurant. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. 5 go Chairman McGahey closed the Public Hearing. Discussion: There was discussion relative to screening of the transformer pads, visibility and landscaped screening of attached dumpster site, color illumination of the attached signage, keeping the parking lot lighted while staff is on the premises, the possibility of moving the proposed dumpster to another area, additional site landscaping, etc. Action: Commissioner Stewart made a motion to approve Case No. S-1196, Chili's Restaurant, subject to the following conditions: 1) Revision of the internal illumination for the attached sign from red to white or cream. 2) Specification of the height of the milsap stone dumpster enclosure along the south property line. 3) Reconfiguration, relocation and/or increase in landscape screening for the dumpster/service area, as well as providing additional specification as to the height and materials of the walls proposed in this area. 4) The hours of operation being limited to Sunday through Thursday 11 a.m. to 11 p.m. and Friday and Saturday 11 a.m. to midnight. 5) The development of this property shall be in accordance with the revised site plan, elevations, floor plan and sign plan. 6) The landscape plan must meet all requirements of the Zoning Ordinance. Commissioner Clark seconded the motion; motion carried (6-0) with Commissioners, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. Commission McCaffrey returned to participate in the proceedings. Consider approval of the AmberPoint Business Park~ Lots 1 & 2~ Block A~ & Northpoint Drive Extension~ Final Plat, to allow the extension of Northpoint Drive and the development of an office/warehouse business park on approximately 110 acres of property, located along the south side of Sandy Lake Road; between Royal Lane and State Road, at the request of AmberPoint Business Park, LLC. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing an exhibit, informing the Commission that Council granted Final Plat authority to the Commission, and stating there were no conditions. 6 o Henry Knapek, Transwestern Commercial Services, 5001 Spring Valley Road, Suite 600W, Dallas, TX 75244, was present to represent this item before the Commission and answer any questions. Discussion: There was no discussion. Action: Commissioner McCaffrey made a motion to approve the AmberPoint Business Park, Lots 1 & 2. Block A, & Northpoint Drive Extension, Final Plat, with no conditions. Commissioner Dragon seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. Consider approval of the Dynasty_ Cleaners Addition, Lot 1, Block 1, Site Plan, to allow the development of an approximately 10,100 square-foot retail building on approximately one-and-a-half acres of property located at the southeast corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, including a color board, comparing this revised submission to the one previously considered by the Commission, stating that a red brick monument sign is now being proposed. She then stated that staff recommends approval of this Site Plan, subject to conditions, which she read into the record. Jared Jackson, Enoch, Inc., 10203 Corkwood, Suite 110, Dallas, TX 75238, was present to represent this item before the Commission and answer any questions, stating agreement with conditions. He provided a signed/sealed landscape plan. Discussion: There was discussion as to brick color. Mr. Jackson indicated that the Rosemont color would be the predominant brick used on the building. Extensive discussion continued relative to the screening of all electrical equipment, the proportional scale of the building with regard to the two gabled entry features. It was suggested including horizontal brick bands in this area to help break up this bricked expanse. Further suggestions were offered in lieu of the proposed E.F.I.S. material planned for the rear of each gable. Gary Sieb then read into the record the revised ordinance relative to the screening of all ground and wall mounted mechanical and utility equipment. The lettering proposed for the monument sign was also discussed. Action: Commissioner McCaffrey made a motion to approve the Dynasty Cleaners Addition, Lot 1, Block 1, Site Plan, subject to the following conditions: 1) Indicate the correct scale on the building elevations. 2) Verify that a registered landscape architect or landscape contractor has prepared 7 the plan. According to Section 12-34-5 Landscape Plans, paragraph II, of the Zoning Ordinance, a landscape architect or landscape contractor that belongs to a bona fide nurseryman's association must prepare the submitted landscape plan. Provide a landscape plan that has been signed/sealed by a registered landscape architect or landscape contractor. 3) The monument sign should be capstone with cast-stone lettering. Provide a note on the sign detail that indicates that the sign will be externally illuminated. 4) Provide a roof plan clearly indicating the bump-outs in the front building wall. 5) Reduce the gable height approximately two feet, adding "Z" brick or cut brick to the rear of the gable. Add one double soldier course band in the off-white brick color slightly higher than the midpoint of the brick faCade. 6) Screen all mechanical and electrical equipment per Ordinance guidelines. Commissioner Stewart seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. 10. Consider approval of the Dynasty_ Cleaners Addition, Lot 1, Block 1, Minor Plat, to allow the development of an approximately 10,100 square-foot retail building on approximately one-and-a-half acres of property located at the southeast corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing an exhibit of the proposal, stating that staff recommends approval of this Minor Plat, subject to conditions which she read into the record. Jared Jackson, Enoch, Inc., 10203 Corkwood, Suite 110, Dallas, TX 75238, was present to represent this item before the Commission and answer any questions, stating agreement with conditions. Discussion: There was no discussion. Action: Commissioner Clark made a motion to approve the Dynasty Cleaners Addition, Lot 1, Block 1, Minor Plat, subject to the following conditions: 1) Revise the right-of-way dedication notation across Denton Tap Road to indicate the actual volume and page number. 2) Revise notation for Lot 1, Block A, Magnolia Village to indicate the volume and 8 page number. Commissioner Dragon seconded the motion; motion carried (7-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey, Dragon and Stewart voting in favor. None opposed. 11. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on November 13, 2001. a. S-1194, Frost Bites, zoning change request from PD-178R to PD- 178R-S.U.P-1194. b. PD-194, AmberPoint Business Park, zoning change request from LI to PD-194-LI. c. PD-108R2.1, The Reserve, zoning change request from PD-108R2 to PD-108R2.1 (Commission's recommendation for denial appealed to Council). d. Carter Addition, Lots 1 & 2, Phase H, Replat. e. AmberPoint Business Park, Lots 1 & 2, Block A, & Northpoint Drive Extension, Preliminary Plat. Planning Director Gary Sieb advised the Commission of Council's actions on the above-listed agenda items. He also advised the Commission that Council approved the use of vinyl fencing in the City. Director's comments a. In-house training session for the Commission with Louis Nichols, Attorney-at-Law, Nichols, Jackson, Dillard, Hager & Smith, L.L.P., from 9 a.m. to noon Saturday, January 12, 2002. Planning Director Gary Sieb reminded the Commissioners that Louis Nichols, Sr. Partner of Nichols, Jackson, Dillard, Hager & Smith, L.L.P., will be presenting a training session for the Commissioners on Saturday, January 12th, from 9 a.m. to noon in the 2nd floor Conference Room. He also gave an update on Phase H of the Old Coppell concept plan presented to the citizens of Coppell Wednesday, November 14th, in Council Chambers. With nothing further to discuss, the meeting adjourned at approximately 9 p.m. Greg McGahey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary