BM 2001-11-05 PBPARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
November 5, 2001
Meeting Time:
6:30 p.m.
Meeting Place:
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Members Present:
Note:
Rene Lawson, Scott Williams, Tracey Garman, Reg Allen, Mark
Tepper, Victor Burke, and Brent Wooten.
Mr. Chris Ruska arrived ~ 8:30 p.m.
Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, and Hilda Salazar.
Item 1:
Item 2:
Item 3:
Item 4:
Call the meeting to order
Mr. Rene Lawson called the meeting to order ~ 6:33 p.m.
Approval of minutes from October 01,2001 meeting.
Mr. Mark Tepper, moved to approved the minutes from October 01,2001
meeting
Mr. Reg Allen, seconded the motion
Vote: (7- 0), approved.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form.
Pursuant to the State of Open Meetings Law, the Board is restricted in
discussing or taking action on items not posted on the Agenda. Action on
your statement can only be taken at future meetings.
- No citizens present
Discussion and appropriate action to cancel or hold the December Park
Board Meeting as schedule.
Mr. Mark Tepper moved to approve cancellation of the December
meeting
Mr. Reg Allen, seconded the motion
Vote: (7- 0), approved.
Item 5:
Discussion and appropriate action on the Home Lighting contest,
Christmas parade float judging and Park Board participation in the
Christmas Parade.
Mrs. Jane Anne Sellars provided the Board with the following
information:
Advertising:
- Will begin on November 16 in newspapers
- Holiday Song Books distribute on November 23
- On Chanel 19
- City Website
- Letters to the Homeowners Associations
Registration Forms pick up locations:
- Aquatic and Recreation Center
- Town Center
- Library
- Senior Center
- City Web Site
- C-Link
Registration deadline Friday, December 7 at Town Center
Judging: Monday, December 10 -judging done by Park Board Members
Post winners by Friday, December 14
Holiday Parade
When: Saturday, December 1, 3:30 p.m.
Registration: Deadline - Friday, November 16. Forms can be picked up at
Town Center.
Judging: Begins at 3:00 p.m. -Judging done by Park Board Members
Holiday in the Park
When: Saturday, December 1, 5:00 p.m.
Where: Andrew Brown East Park
Activities: Free activities include: barrel train ride, horse drawn carriage
ride, 2 carnival rides, jump house, visits with Santa, drinks, entertainment
stage with carolers, store tellers, and individual entertainers.
Other Activities: pictures with Santa, food items
Arts and Craft Show located in the Aquatic and Recreation Center
gymnasium.
Saturday, December 1 8:30 a.m. - 7:00 p.m.
Sunday, December 2 12:00 noon - 5:00 p.m.
Free entrance
Item 6:
Presentation and appropriate action on a proposal from the Park Naming
Sub-committee concerning a new name for Grapevine Creek Park.
Mr. Rene Lawson informed the Board that property located north of
Beltline Road, east of Moore Road, West of Mockingbird, and south of
Bethel School Road; it has a potential to be a park and subcommittee
proposed to name it "Parrish Park"
Staff will investigate who the original developer was and bring that
information to the Board.
Item 7:
Discussion of presentation by Project Funding sub-committee
Mr. Mark Tepper provided the Board with the following information.
· Process
- Five Year Master Plan is overall strategy document/road map
- Master Plan feeds 5 year Leisure Services Dept. Operating Plan
- Annual budget is primarily devoted to maintaining steadily
expanding universe of existing and new parks/facilities in the high
quality manner our citizens require. Expansion projects are usually
accompanied by dedicated funding (i.e. outside the operating
budget)
Presently Approved Projects
Wagon Wheel Park
Trail System
MacArthur Park
Moore Road Park
Senior Center
Town Center
Tennis Courts
Grapevine Springs Park Improvements
Existing Project Funding Sources
Wagon Wheel Park and the trail System are CRDC approved and
funded projects
MacArthur Park, Moore Road Park, Town Center, Tennis Courts,
Grapevine Springs Park Improvements and the Senior Center were
approved by voters in the 1999 Bond Election.
Identified Alternative Funding Sources
Park Development Dedication Fund
Coppell Recreation Development Corporation
Bonds
Texas Parks and Wildlife Grants
Texas Department of transportation TEA 21 Grant
Special Interest Group Grants
Existing Project Priority List
The most recent project priority listing contained 39 potential
projects within three regions of the city. The projects were
prioritized by the Park Board at April, 2001 meeting as having 21
high, 11 medium and 7 low priority within the respective regions.
Conclusions/Discussions Points
Explore/identify other alternative funding sources
Expand Park Development Dedication Fund to include commercial
development
Revisit CRDC charter
Bonds
Others?
Revisit existing project priority list
Obtain additional input (citizen surveys, City Council, etc.)
especially if considering funding requests
Review Master Plan in light of prioritized projects and potential
funding alternatives
Other input
Staff asked the Board for participation on the survey.
Item 8:
Annual Report of the Coppell Baseball Association
Mr. Carl Rehling provided the following information to the Board.
RECREATIONAL PROGRAM
- teams formed by draw or draft.
- local play until postseason
- T-ball: 5 and 6 year old "age pure"
- Coach pitch: 7 and 8 year old "age pure"
- Baseball: 9 and 10 year old "age pure"
11 and 12 year old "age mixed"
13 and 14 year old "age mixed"
15 and 16 year old "age mixed"
CLASSIC PROGRAM
- more competitive alternative.
- teams formed by tryout.
- season starts earlier. Lasts longer.
- local and travel play
- One team per age group 9-14. Age pure.
CHALLENGER PROGRAM
- One team. Competes at 10-year-old level.
- local play only
DEMOGRAPHICS
· SPRING 2000:1120
· SPRING 2001:1215
· FALL 2001: 505
1098 Coppell residents/22non
1187Coppell residents/28non
491 Coppell residents/! 4 non
TEAM NUMBERS BY AGE GROUP:
U16
U14
U12
U10
U8
U6
CHALLENGER
2000 (REG/CLASSIC)
1
8(6/2)
14(12/2)
21(20/1)
28
24
1
SEASONS
· SPRING
Registration:
Classic tryouts/team formation:
Classic practice begins:
Rec. look-team formation:
Rec. practice begins:
Classic season:
Rec. season:
Rec. city tournament:
Post season rec. and classic:
first 3 weeks in January
end of
January
beginning of Feb
mid Feb
early march
end of march-early June
early April-end of May
eight days in June
mid June-mid July
· FALL
Registration:
Team formation:
Practice begins:
Season:
Tournaments
mid Aug
end of Aug
early September
w/e after labor day- 1st
w/e in Nov
optional/included
GAME FIELD USAGE
.SPRING
· WAGON WHEEL: U9-U16
- Games:
week nights: Mon., Tue, Th, Fri
start 6pm. One game per field/per night
2001
1
8(6/2)
14(12/2)
26(24/2)
30
30
1
Weekends: sat
start: 9 am finish: 9pm
· MAC PARK: U5-U8 -
- Games:
week nights; Mon., Tue, Th, Fri
start: 6pm. One game per field/per night
Weekends: sat
start: 9 am finish: 4pm
- rainouts: wed/sun
.FALL
· SATURDAY ONLY. FLEX SCHEDULE.
PRACTICE FIELD USAGE
· Carter Crowley:
U10 and below
Mar-May/Sep-Oct
· MacArthur park:
· PINKERTON
· LOCAL ELEMENTARY
· CLINICS:
TOURNAMENT S:
-Pre-season classic
- city league
- post season classic
-city all-stars
-national level interest
U12 and above/classic
Feb-July/Sep-Oct
U12 and U9-U12 classic
Feb-Jul/Sep-Oct
nib with softball
CLINICS/TOURNAMENTS
coaches clinic CHS
1-2 skills clinics per season
no cost
BUDGET OVERVIEW
· INFLOW SOURCES
Concessions:
21.6k
Registration:
Sponsorship:
T-shirts:
Tournaments:
l17k
31.6k
5k
4.5k
TOTAL
180K
· OUTFLOW SOURCES
CBS: 1K
Concessions 21.6k
Contract labor 5k
Equipment 28.5k
Insurance 4k
League fees 3.3k
Publicity 4.4k
Rent 2.6K
Sponsors 7.8k
Storage 1.3k
Tournaments 12k
Trophies 4k
Umpires 30.9k
Uniforms 33.4k
User fees 12.6k
FACILITY IMPROVEMENTS 50K
TOTAL 222K
FACILITY IMPROVEMENTS
· Two batting cages
· Two golf carts
· Fence screen
· Fence cap
· Pitching screens (5)
· Soft toss nets (14)
· Field rakes (2 per W.W. field)
· Practice pitching mounds (3)
· Concession equipment
· U.S. flags
· Dugout water coolers
FACILITY IMPROVEMENT PLANS
· Flag poles
· Pa system
· Batting cages (MacArthur park and field 6)
· Pitching mound covers
· Batting helmet racks
· Additional practice pitching mounds
· Pitching machines
· Rubber on deck circles
SPONSORS
· Texas Rangers
· Frank Parra
· Baylor Hospital
· Community Credit Union
· Subway
· Ace Hardware
· Sonic
· Harvey Hotel
· Albertson's
· Main Event
· Re/max- Laura Barnett
· Johnson & Collins
· Dr Bond
· Volvo of Dallas
· CJs
· Kiddin Around
ISSUES
· Facility status
· field availability
· practice fields
· MacArthur park parking
· path to W.W. field 6
· field 6
- dugout covers
- Stands
- shade
- restrooms
· ice machines
· Pepsi contract
· background check compliance
· use of facilities by non-CBA member residents
· tax exempt status -
· facility national interest
Item 9:
Chair Report
- Adopt a Location
Item 10:
Board will work on State and Ruby Road on Saturday, November
10 at 9:00 a.m.
Annual Park Tour Report
Board was very pleased with the information gathered from the
tour.
Director' s Report
· Mrs. Jane Anne Sellars informed the Board that the Halloween
Fair was a great success and approx. 1500 people attended.
· CRDC Update
- Funding shade structures on field 6
- Funding trail connectors
- Funding Water Wells
- Not a lot of monetary resources to fund any other project
· Sports Council Update
- Staff still working on Sports Assoc. contracts
Item 11:
Future Agenda Items
- Parks and Wildlife grant cycle
- Youth Sports Coach Training
- Coppell Youth Football Association Annual Report
Item 12:
Board Member's Report
No reports
Park Board Meeting adjourned at 9:49 p.m.
Item 1:
Item 2:
TREE BOARD MEETING
Call the meeting to order
Mr. Chris Ruska called the meeting to order at 9:49 p.m.
Arbor Day planning schedule, events, and coordination
Theme for Arbor Day Poster Contest: Trees are Terrific... Inside and Out!
Deadline for entries: February 1, 2002 5:00 p.m.
Prizes for winning the contest: Student $50.00
Art Teacher $150.00 for Art supplies
Poster Contest Promotion:
1. Tamera Westervelt, CISD Art Teachers Team Leader, has spoken
with the Elementary Art Teachers. They want to participate and are
planning a workshop on a Saturday in January for 5th graders.
Parks and Leisure Services will provide the paper for the posters.
2. National Arbor Day Foundation Poster Contest Guide and Activity
books have been ordered and will be distributed to the Park Board
members and the Art Teachers when they arrive.
3. The Art Teachers will set up a display of the posters for the Arbor
Day Celebration using their display stands. Location for the poster
display may need to be the Library, due to the election at the Town
Center Lobby that week.
4. Parks and Leisure Services will provide the media releases for
promotion of the contest.
5. City of Coppell Park Board will judge the posters with the help of
Tamera Westervelt. A date for judging needs to be set sometime in
the first two weeks of February. The State Deadline for posters
entries is projected for February 28, 2002.
6. The top poster from each school will be sent to Texas Forest
Service to be judged at State level. Last year, the poster from
Coppell was selected as Honorable Mentioned by the Texas Forest
Service.
Mr. Mark Tepper, moved to adjourn the Tree Board meeting
Mr. Rene Lawson, seconded the motion
Vote: (7- 0), approved.
Park Board Meeting Adjourned ~ 10:10 p.m.