CM 2001-12-11MINUTES OF DECEMBER 11,2001
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, December 11, 2001, at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Candy Sheehan, Mayor
Bill York, Mayor Pro Tem
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Doug Stover, Councilmember
Dave Herring, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION (Open to the Public}
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum was
present and convened into Work Session.
WORK SESSION
(Open to the Public}
Convene Work Session
A.
B.
C.
D.
E.
Presentation regarding Electronic Agenda.
Discussion regarding the Solicitor & Peddler Ordinance.
Update on Mobile Vending.
Update on City Road Construction Projects.
Discussion of Agenda Items.
REGULAR SESSION (Open to the Public}
3. Invocation.
Pastor Ken Hovland, Rejoice Lutheran Church, led those present in the
Invocation.
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4. Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
5. PROCLAMATIONS:
a.
a.
Consider approval of a Proclamation congratulating Philip
David Bobo, Richard Edmund Bobo, David Dance, and
Brett Titensor for achievintl the rank of Eagle Scout, and
authorizing the Mayor to sign.
B.
Consider approval of a proclamation naming January
2002 as School Board Recognition Month, and
authorizing the Mayor to sign.
C.
Consider approval of a proclamation honoring W. O.
"Buddy" Echols for his 13 years of service to the Coppell
School District and the community, and authorizing the
Mayor to sign.
Presentation:
Mayor Sheehan read the proclamation for the record and presented a
proclamation each to Philip David Bobo, Richard Edmund Bobo, David
Dance and Brett Titensor.
Action:
Councilmember Stover moved to approve a proclamation congratulating
Philip David Bobo, Richard Edmund Bobo, David Dance, and Brett
Titensor for achieving the rank of Eagle Scout, and authorizing the Mayor
to sign. Councilmember Raines seconded the motion; the motion carried
7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters,
Raines, Tunnell, Stover and Herring voting in favor of the motion.
B.
Presentation:
Mayor Sheehan read the proclamation for the record and presented the
same to Cindy Warner, Dianne Miller, Kathy Gautille and Mike Arthur,
members of the Coppell School Board of Trustees who were present.
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Action:
Councilmember Stover moved to approve a proclamation naming
January 2002 as School Board Recognition Month, and authorizing the
Mayor to sign. Mayor Pro Tem York seconded the motion; the motion
carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia,
Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion.
C. Presentation:
Mayor Sheehan read the proclamation for the record and presented the
same to W. O. "Buddy" Echols.
Action:
Councilmember Stover moved to approve a proclamation honoring W. O.
"Buddy" Echols for his 13 years of service to the Coppell School District
and the community, and authorizing the Mayor to sign. Mayor Pro Tem
York seconded the motion; the motion carried 7-0 with Mayor Pro Tem
York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and
Herring voting in favor of the motion.
6. Report by Library Board.
Doug Glantz, Chair, gave the Board's report discussing trends in usage, Library
staff and their work and the goals of the Library Board.
7. Citizen's Appearances.
No one signed up to speak under this item.
CONSENT AGENDA
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: November 13, 2001.
B. Consider approval of proposed Change Order Number One
to the Texas Unified Constructors Contract for the
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Construction of the Service Center, in the amount of
$42,561.00, and authorizing the City Manager to sign.
C.
Consider approval of extending Bid/Contract #(Q-0101-03
for the FY2001/02 Sidewalk Replacement Progam to
Quantum Contracting Inc. in an amount not to exceed
$120,000 as budgeted.
Land Use and Development
D.
Consider approval of an Ordinance for Case No. S-1194,
Frost Bites, zoning change request from PD-178R
{Planned Development- 178R) to PD- 178R-S.U.P- 1194
{PD178R, Special Use Permit-1194), to allow the
operation of an Italian ice cream shop to be located in the
Town Center West Retail Center at 171 N. Denton Tap
Road, and authorizing the Mayor to sign.
Consider approval of an Ordinance for Case No. PD-194,
AmberPoint Business Park, zoning change request from LI
{Light Industrial) to PD-194-LI {Planned Development-194,
Light Industrial) to allow for an office/warehouse business
park on approximately 110 acres of property located
along the south side of Sandy Lake Road; between Royal
Lane and State Road, and authorizing the Mayor to sign.
Issues Discussed:
Mayor Sheehan advised that page 16 of the minutes should be amended
to have the words "but not limited to" stricken from the bottom
paragraph. Councilmember Stover stated that page 4 should be
amended to correct Mayor Pro Tem Tunnell to Councilmember Tunnell.
Mayor Sheehan asked City Manager Jim Witt to go over the proposed
change order for the service center. City Manager Jim Witt covered the
items listed on the change order.
Action:
Mayor Pro Tem York moved to approve Consent Agenda Items: A with
corrections, B, C, D carrying Ordinance No. 91500-A-309 and E carrying
Ordinance No. 91500-A-310. Councilmember Stover seconded the
motion; the motion carried 7-0 with Mayor Pro Tem York and
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Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring
voting in favor of the motion.
Consider approval of a Resolution entering into a Tax
Abatement Agreement between the City of Coppell and KPT,
Inc., and authorizing the Mayor to sign.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Mayor Pro Tem York moved to approve Resolution No. 2001-1211.1
entering into a Tax Abatement Agreement between the City of Coppell
and KPT, Inc., and authorizing the Mayor to sign. Councilmember Peters
seconded the motion; the motion carried 7-0 with Mayor Pro Tem York
and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring
voting in favor of the motion.
10.
Consider approval of a Resolution amending and restating the
Tax Abatement Agreement between the City of Coppell and
Desert Coppell LLC dated December 8, 1998, and authorizing
the Mayor to sign.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Action:
Mayor Pro Tem York moved to approve Resolution No. 2001-1211.2
amending and restating the Tax Abatement Agreement between the City
of Coppell and Desert Coppell LLC dated December 8, 1998, and
authorizing the Mayor to sign. Councilmember Peters seconded the
motion; the motion carried 7-0 with Mayor Pro Tem York and
Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring
voting in favor of the motion.
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11.
PUBLIC HEARING:
Consider approval of Case No. S-1193, Grandy's Restaurant,
zoning change request from C {Commercial) to C-S.U.P.-1193
{Commercial, Special Use Permit-1193), to allow the operation
of an approximately 3,000 square-foot restaurant on 1.39 acres
of property located at the northwest corner of Denton Tap
Road and Fitness Court {North Texas Court).
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Mark Wainscott, representing the Applicant, addressed the question of
hours and shrubbery.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that one person
had signed up to speak on this proposal.
George Fazakerly, Attorney, addressed Council concerning the
north driveway and the letter of protest from the owner of the
property north of the subject tract.
Issues Discussed:
The letter of protest and the fact the protest was a private dispute
between the property owners; the maintenance of the future phase piece
of property; hours of operation; placement of the disabled parking.
Action:
Mayor Pro Tem York moved to close the Public Hearing and approve:
Item 1 1
Case No. S-1193, Grandy's Restaurant, zoning change request from C
(Commercial) to C-S.U.P.-1193 (Commercial, Special Use Permit-1193),
to allow the operation of an approximately 3,000 square-foot restaurant
on 1.39 acres of property located at the northwest corner of Denton Tap
Road and Fitness Court (North Texas Court) subject to the following
conditions:
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Substitute or provide additional shrubs along the south side of the
retaining wall that will provide a solid landscape screen (i.e.
Nellie R. Stevens or Dwarf Burford Holly);
Hours of operation shall be limited to 5:00 a.m. to 12:00 midnight
seven days a week;
o
The development of this property shall be in accordance with the
site plan, elevations, floor plan and sign plan; and
o
Move the disabled parking down to the other end of the same
parking aisle.
and
Item 12
Grandy's Addition, Lot 1, Block 1, Minor Plat, to allow the development of
an approximately 3,000 square-foot restaurant on 1.39 acres of property
located at the northwest corner of Denton Tap Road and Fitness Court
(North Texas Court).
Councilmember Garcia seconded the motion; the motion carried 7-0 with
Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines,
Tunnell, Stover and Herring voting in favor of the motion.
12.
Consider approval of the Grandy's Addition, Lot 1, Block 1,
Minor Plat, to allow the development of an approximately
3,000 square-foot restaurant on 1.39 acres of property located
at the northwest corner of Denton Tap Road and Fitness Court
{North Texas Court).
This item was considered under Item 11. See Item 11 for minutes.
13.
PUBLIC HEARING:
Consider approval of Case No. S-1196, Chili's Restaurant,
zoninl/[ chanl/ie request from TC {Town Center) to TC-S.U.P.-
1196 {Town Center, Special Use Permit-Il96), to allow the
operation of an approximately 3,700 square-foot restaurant
with private club to be located in the retail center under
construction at 130 N. Denton Tap Road, approximately 160
feet south of Town Center Drive.
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Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Karin Sumrall, representing the Applicant, answered questions of
Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Issues Discussed:
Hours of operation.
Action:
Councilmember Stover moved to close the Public Hearing and approve
Case No. S-1196, Chili's Restaurant, zoning change request from TC
(Town Center) to TC-S.U.P.-l196 (Town Center, Special Use Permit-
1196), to allow the operation of an approximately 3,700 square-foot
restaurant with private club to be located in the retail center under
construction at 130 N. Denton Tap Road, approximately 160 feet south of
Town Center Drive, subject to the following conditions:
The hours of operation being limited to Sunday through Thursday
11:00 a.m. to 12:00 midnight and Friday and Saturday 11:00 a.m.
to 1:00 a.m.; and
The development of this property shall be in accordance with the
revised site plan, elevations, floor plan and sign plan, as revised.
Councilmember Tunnell seconded the motion; the motion carried 7-0
with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines,
Tunnell, Stover and Herring voting in favor of the motion.
14.
PUBLIC HEARING:
Consider approval of Case No. PD-133-HC-R3, Community
Credit Union, zoning change request from PD-133-HC {Planned
Development-133, Highway Commercial) to PD-133-HC-R3
{Planned Development-133-Highway Commercial, Revision 3)
to allow the development of an approximately 6,000 square-
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foot financial institution on approximately one-and-a-half acres
of property located at the southwest corner of S.H. 121 and
Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Gary Weeter, Architect, answered questions of Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Issues Discussed:
Deceleration lane; dumpster location; the tightness of the sight and
number of drive-thru lanes.
Action:
Mayor Pro Tem York moved to close the Public Hearing and approve
Case No. PD-133-HC-R3, Community Credit Union, zoning change
request from PD- 133-HC (Planned Development- 133, Highway
Commercial) to PD-133-HC-R3 (Planned Development-133-Highway
Commercial, Revision 3) to allow the development of an approximately
6,000 square-foot financial institution on approximately one-and-a-half
acres of property located at the southwest corner of S.H. 121 and Denton
Tap Road, subject to the following condition:
Verification from TxDot that the driveway off S.H. 121 will be
permitted, and if a deceleration lane will be required to serve that
driveway.
Councilmember Peters seconded the motion; the motion carried 7-0 with
Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines,
Tunnell, Stover and Herring voting in favor of the motion.
15.
Consider approval of the Dynasty Cleaners Addition, Lot 1,
Block . 1, Site Plan, to allow the development of an
approximately 10,100 square-foot retail building on
approximately one-and-a-half acres of property located at the
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southeast corner of S.H. 121 and Denton Tap Road, at the
request of Enoch, Inc.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Issues Discussed:
Landscape being signed off by registered architect and fire lane.
Action:
Mayor Pro Tem York moved to approve:
Item 15
Dynasty Cleaners Addition, Lot 1, Block 1, Site Plan, to allow the
development of an approximately 10,100 square-foot retail building on
approximately one-and-a-half acres of property located at the southeast
corner of S.H. 121 and Denton Tap Road, at the request of Enoch, Inc.
and
Item 16
Dynasty Cleaners Addition, Lot 1, Block 1, Minor Plat, to allow the
development of an approximately 10,100 square-foot retail building on
approximately one-and-a-half acres of property located at the southeast
corner of S.H. 121 and Denton Tap Road.
Councilmember Raines seconded the motion; the motion carried 7-0 with
Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines,
Tunnell, Stover and Herring voting in favor of the motion.
16.
Consider approval of the Dynasty Cleaners Addition, Lot 1,
Block 1, Minor Plat, to allow the development of an
approximately 10,100 square-foot retail buildintl on
approximately one-and-a-half acres of property located at the
southeast corner of S.H. 121 and Denton Tap Road.
This item was considered under Item 15. See Item 15 for minutes.
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A short recess was held at this time.
17.
Consider approval of bid number Q-1001-02 for the expansion
of the parking lot at MacArthur Park, in the amount not to
exceed $249,173.00, and authorizing the City Manager to sign.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Brad Reid, Assistant Director of Parks and Leisure Services, made a
presentation to the Council.
Gary Sims, Director of Parks and Leisure Services, answered some
questions of Council.
Issues Discussed:
Replenishment of the $21,000; questions regarding the amount of the
bids; questions regarding the agreement between the City and the
Church; the amount budgeted for this project; parking at Andy Brown
West; landscaping costs; possible joint parking agreement between
Church and Riverchase Elementary.
Action:
Mayor Pro Tem York moved to approve bid number Q-1001-02 for the
expansion of the parking lot at MacArthur Park, in the amount not to
exceed $249,173.00, and authorizing the City Manager to sign.
Councilmember Tunnell seconded the motion; the motion carried 6-1
with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines,
Tunnell and Stover voting in favor of the motion and Councilmember
Herring voting against the motion.
18.
Consider approval of awarding Bid/Contract #Q-0901-04 for
the construction of the Meadowcreek Drainage Project to
R-Con, Inc. in the amount of $129,782.00 as funded in the
1999 Capital Improvement Program; and authorizing the City
Manager to sign.
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Action:
Councilmember Tunnell moved to approve awarding Bid/Contract #Q-0901-04
for the construction of the Meadowcreek Drainage Project to R-Con, Inc. in the
amount of $129,782.00 as funded in the 1999 Capital Improvement Program;
and authorizing the City Manager to sign. Mayor Pro Tem York seconded the
motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers
Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the
motion.
19.
Consider approval of a Resolution opposing any action by the
Texas Transportation Commission (TTC} to eliminate frontage
roads from roadway projects being planned and requesting
action by the TTC to retain current cost participation
guidelines for addition of frontage roads to existing roadways,
and authorizing the Mayor to sign.
Action:
Mayor Pro Tem York moved to approve Resolution No. 2001-1211.3 opposing
any action by the Texas Transportation Commission (TTC) to eliminate frontage
roads from roadway projects being planned and requesting action by the TTC
to retain current cost participation guidelines for addition of frontage roads to
existing roadways, and authorizing the Mayor to sign. Councilmember Herring
seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and
Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in
favor of the motion.
20. Necessary action resulting from Work Session.
There was no action necessary under this item.
21.
City Manager's Report.
A. SB- 1074 - Racial Profiling.
B. Coppell Education Development Corporation Update.
ao
City Manager Jim Witt advised that the Police Department would be
making annual reports to the Council regarding Racial Profiling
beginning March of 2003.
B. City Manager Jim Witt updated Council on the CEDC grant process.
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22. Mayor and Council Reports.
A. Report by Mayor Sheehan regarding Heroes Live Forever
Basketball Game.
B. Report by Councilmember Raines regarding National
League of Cities.
C. Report by Councilmember York regarding Texas
Municipal League.
D. Report by Councilmember York regarding the Holiday
Season.
E. Report by Councilmember Peters regarding North Texas
Commission meeting concerning Airport Security.
F. Report by Councilmember Peters regarding Coppell
Economic Development Corporation Meeting.
G. Report by Councilmember Peters regarding North Texas
Charities.
A. Mayor Sheehan reported that the Heroes Live Forever Basketball Game
was a big success which raised $18,000 and thanked all the volunteers
who help make the event happen and the Coppell Firefighters and Police
Officers for their participation.
B. Councilmember Raines advised she had attended the National League of
Cities in Atlanta along with Mayor Sheehan, Mayor Pro Tem York and
Councilmember Tunnell and it was a good learning experience for her.
Councilmember Tunnell stated she had gotten a tape regarding e-gov and
one regarding the building of quality communities and simplifying the
zoning ordinance. Mayor Sheehan reported they had also attended a
session called "Guarding the Local Checkbook."
C. Mayor Pro Tem York stated the Texas Municipal League was held in
Houston and he had attended along with several staff members. He
stated there was a panel discussion in which Deputy City Manager Clay
Phillips and Fire Chief Robert Kruse were on the panel representing their
thoughts and ideas regarding SB 382 and he commended them on an
excellent job.
D. Mayor Pro Tem York wished everyone in the City of Coppell a wonderful
and safe holiday season from himself and Mayor and Council.
E. Councilmember Peters reported she, along with Councilmember Raines,
City Manager Jim Witt and Deputy City Manager Clay Phillips, had
attended a North Texas Commission briefing on aviation security
initiatives.
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F. Councilmember Peters advised that the Coppell Economic Development
Corporation held their regular meeting on December 5th where they
discussed the Chamber's role in economic development and retention.
G. Councilmember Peters stated several of the North Texas Charities were
hurting this year and were trying to serve more families in need and
urged those who could to make donations.
EXECUTIVE SESSION (Closed to the Public)
23. Convene Executive Session.
A. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Sheehan convened into Executive Session at 9:46 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
11:00 p.m. and reconvened into Regular Session.
REGULAR SESSION (Open to the Public)
24. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
Candy Sheehan, Mayor
ATTEST:
Libby Ball, City Secretary
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