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CM 2002-01-08MINUTES OF JANUARY 8, 2002 The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 8, 2002, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Candy Sheehan, Mayor Bill York, Mayor Pro Tem Greg Garcia, Councilmember Jayne Peters, Councilmember Diana Raines, Councilmember Marsha Tunnell, Councilmember Doug Stover, Councilmember Dave Herring, Councilmember Also present were City Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager. REGULAR SESSION {Open to the Public) 1. Call to order. Mayor Sheehan called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) Convene Executive Session A. Section 551.074, Texas Government Code - Personnel Matters. 1. City Manager Evaluation. Mayor Sheehan convened into Executive Session at 5:40 p.m. as allowed under the above-stated article. Mayor Sheehan adjourned the Executive Session at 6:07 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. CIP Overview & Discussion. CMO 10802 Page 1 of 11 Electronic Agenda Training. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Invocation. Mayor Pro Tem York led those present in the Invocation. 5. Pledge of Allegance. Mayor Sheehan led those present in the Pledge of Allegiance. 6. A moment of reflection in memory of Officer Michael Johns. Mayor Sheehan asked everyone to have a moment of silence in honor and remembrance of Officer Michael Johns. 7. Report by Coppell Economic Development Corporation. Mayor Sheehan advised that this item had been postponed. 8. Citizen's Appearances. There were no citizens signed up to speak under this item. CONSENT AGENDA Consider approval of the following consent agenda items: A. Consider approval of minutes: December 11, 2001. B. Consider approval of a Resolution approving the amended Bylaws of the Coppell Education Development Corporation, and authorizing the Mayor to sign. CMO 10802 Page 2 of 11 C. Consider approval of an ordinance abandoning a portion of an alley easement located adjacent to Lot 5, Block M of The Meadows Section IV (719 Meadowglen Circle); and authorizing the Mayor to sign. Land Use and Development D. Consider approval of an Ordinance for Case No. S-1193, Grandy's Restaurant, zoning change from C (Commercial) to C-S.U.P.-1193 (Commercial, Special Use Permit-1193), to allow the operation of an approximately 3,000 square- foot restaurant on 1.39 acres of property located at the northwest corner of Denton Tap Road and Fitness Court (North Texas Court), and authorizing the Mayor to sign. E. Consider approval of an Ordinance for Case No. S-1196, Chili's Restaurant, zoning change from TC (Town Center) to TC-S.U.P.-1196 (Town Center, Special Use Permit- 1196), to allow the operation of an approximately 3,700 square-foot restaurant with private club to be located in the retail center under construction at 130 N. Denton Tap Road, approximately 160 feet south of Town Center Drive, and authorizing the Mayor to sign. F. Consider approval of an Ordinance for Case No. PD-133- HC-R3, Community Credit Union. zoning change from PD- 133-HC (Planned Development- 133, Highway Commercial) to PD-133-HC-R3 {Planned Development- 133-Highway Commercial, Revision 3) to allow the development of an approximately 6,000 square-foot financial institution on approximately one-and-a-half acres of property located at the southwest corner of S.H. 121 and Denton Tap Road, and authorizing the Mayor to sign. Mayor Pro Tem York moved to approve Consent Agenda Items A, B carrying Resolution No. 2002-0108.1, C carrying Ordinance No. 2002-975, D carrying Ordinance No. 91500-A-311, E carrying Ordinance No. 91500-A-312 and F carrying Ordinance No. 91500-A-313. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. CMO 10802 Page 3 of 11 10. PUBLIC HEARING: Consider approval of Case No. S-1149R, 7 Salsas Tex-Mex Grill, zoning[ change request from TC (Town Center) and TC-S.U.P- 1149 (Town Center-Special Use Permit-1149) to TC-S.U.P- 1149R (Town Center-Special Use Permit-1149 Revised) to allow a 1,400 square-foot expansion of the existing restaurant and private club located in Eleanor's Square retail center at 230 N. Denton Tap Road. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Roberto A. Villa, Applicant, answered questions of Council. Public Hearing: Mayor Sheehan opened the Public Hearing and advised that no one had signed up to speak on this proposal. Issues Discussed: Hours of operation and parking space variance. Action: Councilmember Herring moved to close the Public Hearing and approve Case No. S-1149R, 7 Salsas Tex-Mex Grill, zoning change request from TC (Town Center) and TC-S.U.P-1149 (Town Center-Special Use Permit- 1149) to TC-S.U.P-1149R (Town Center-Special Use Permit-1149 Revised) to allow a 1,400 square-foot expansion of the existing restaurant and private club located in Eleanor's Square retail center at 230 N. Denton Tap Road, subject to the following conditions: 1) Board of Adjustment approval of a three parking space variance; and 2) All conditions required in S-1149, as follows: a) To allow the consumption of alcoholic beverages in a private club restaurant; CMO 10802 Page 4 of 11 b) The proposed hours of the restaurant to be: 11 a.m. to 11 p.m. Monday through Thursday; 11 a.m. to 12 midnight Friday and Saturday; and 10 a.m. to 11 p.m. Sunday; c) Attached sign will comply with conditions placed by City Council during the Site Plan review of the retail building which limited all signs to a single color in shades of light gray, light brown, beige, cream or white. Councilmember Tunnell seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 11. PUBLIC HEARING: Consider approval of Case No. S-1180, Wings to Go, zoning change request from TC-S.U.P-1180 (Town Center-Special Use Permit-118O} to TC (Town Center) to rescind the existing Special Use Permit, which allowed for the operation of a 1,440 square-foot Wings to Go restaurant and private club located in Suite 230 of the Town Center Shopping Center, 106 N. Denton Tap Road. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Public Hearing: Mayor Sheehan opened the Public Hearing and advised that no one had signed up to speak on this proposal. Action: Mayor Pro Tem York moved to close the Public Hearing and approve Case No. S-1180, Wings to Go, zoning change request from TC-S.U.P-1180 (Town Center-Special Use Permit-1180) to TC (Town Center) to rescind the existing Special Use Permit, which allowed for the operation of a 1,440 square-foot Wings to Go restaurant and private club located in Suite 230 of the Town Center Shopping Center, 106 N. Denton Tap Road. Councilmember Raines seconded the motion; the motion carried 7-0 with CMO 10802 Page 5 of 11 Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 12. PUBLIC HEARING: Consider approval of Case No. S-1180R, Jay's Seafood, zoning change request from TC (Town Center) to TC-S.U.P-1180R (Town Center-Special Use Permit-118O Revised), to allow the operation of a seafood restaurant and private club to be located in Suite 230 of the Town Center Shopping Center, 106 N. Denton Tap Road. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Charles Vasquez, Applicant, made a presentation to Council. Public Hearing: Mayor Sheehan opened the Public Hearing and advised that no one had signed up to speak on this proposal. Issues Discussed: Parking. Action: Councilmember Stover moved to close the Public Hearing and approve Case No. S-1180R, Jay's Seafood, zoning change request from TC (Town Center) to TC-S.U.P-1180R (Town Center-Special Use Permit-1180 Revised), to allow the operation of a seafood restaurant and private club to be located in Suite 230 of the Town Center Shopping Center, 106 N. Denton Tap Road, subject to the following conditions: 1) The development of this property shall be limited to the site plan, floor plan and signage as attached to and made part of the ordinance; The hours of operation being 11:00 a.m. to 12 midnight seven days a week; and CMO 10802 Page 6 of 11 3) Permit the sale of beer and wine on the premises only as provided by State Law. Councilmember Peters seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 13. PUBLIC HEARING: Consider approval of Case No. S-1195, Sprint PCS, zoning change request from TC (Town Center) to TC-S.U.P-1195 (Town Center, Special Use Permit-1195), to allow the construction of a telecommunications tower at Andrew Brown Community Park Central located at 364 N. Denton Tap Road, along the east side of N. Denton Tap Road; north of Parkway Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Hart Mason, representing Applicant, made a presentation to the Council. City Attorney, Robert E. Hager, answered questions of Council. Public Hearing: Mayor Sheehan opened the Public Hearing and asked for those persons who wished to speak on this proposal. Dick Belke, 445 Dillard, spoke in favor of this proposal. Issues Discussed: Lease agreement; athletic field lights; security of equipment enclosure; existing light pole versus moving a pole. Action: Councilmember Tunnell moved to approve Case No. S-1195, Sprint PCS, zoning change request from TC (Town Center) to TC-S.U.P-1195 (Town Center, Special Use Permit-1195), to allow the construction of a telecommunications tower at Andrew Brown Community Park Central located at 364 N. Denton Tap Road, along the east side of N. Denton Tap Road; north of Parkway Boulevard, subject to the following conditions: CMO 10802 Page 7 of 11 1) All construction activity shall be in accordance with the letter dated December 10, 2001, from Gary Sims, Director of Leisure services; Development shall occur in accordance with the submitted site plan and building elevations and shall not interfere or disrupt existing service provided by AT&T Wireless Services; and 3) Lease agreement being worked out to the satisfaction of the City. Mayor Pro Tem York seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 14. Consider approval of the Sherrill Acres, Lot 1, Block 1, Site Plan Amendment, to allow a revision to the attached signage for a veterinary office on .776 of an acre of property located along the south side of Belt Line Road, east of MacArthur Boulevard. Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Action: Councilmember Tunnell moved to approve Sherrill Acres, Lot 1, Block 1, Site Plan Amendment, to allow a revision to the attached signage for a veterinary office on .776 of an acre of property located along the south side of Belt Line Road, east of MacArthur Boulevard. Mayor Pro Tem York seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 15. Consider approval of the U-Haul, Lot 1, Block 1, Minor Plat, to allow the development of a mini-warehouse facility on approximately 2 acres of property located along the south side of S.H. 121,350' east of Denton Tap Road. CMO 10802 Page 8 of 11 Presentation: Gary Sieb, Director of Planning and Community Services, made a presentation to the Council. Action: Councilmember Peters moved to approve U-Haul, Lot 1, Block 1, Minor Plat, to allow the development of a mini-warehouse facility on approximately 2 acres of property located along the south side of S.H. 121,350' east of Denton Tap Road. Councilmember Raines seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 16. Consider approval of an ordinance amending Chapter 3, Section 3-1-12 of the Code of Ordinances to amend the Daily Water Conservation Plan by including a Drought Contingency Plan; and authorizing the Mayor to sign. Presentation: Ken Griffin, Director of Engineering and Public Works, made a presentation to the Council. Issues Discussed: Fines for convictions. Action: Mayor Pro Tem York moved to approve Ordinance No. 2002-976 amending Chapter 3, Section 3-1-12 of the Code of Ordinances to amend the Daily Water Conservation Plan by including a Drought Contingency Plan; and authorizing the Mayor to sign. Councilmember Garcia seconded the motion; the motion carried 7-0 with Mayor Pro Tem York and Councilmembers Garcia, Peters, Raines, Tunnell, Stover and Herring voting in favor of the motion. 17. Necessary action resulting from Work Session. There was no action necessary under this item. CMO 10802 Page 9 of 11 18. a. B. C. D. a. F. G. Mayor and Council Reports. A. Report by Mayor Sheehan regarding Public Hearings on Frontage Roads. Report by Mayor Sheehan regarding Tex 21 Meetings. Report by Mayor Sheehan regarding Guide to Parks and Recreation. Report by Mayor Sheehan regarding Adopt a Location Agreement. Report by Mayor Sheehan regarding new book from local author. Report by Mayor Sheehan regarding Budget Meetings. Report by Mayor Pro Tem York regarding Senior Center. Report by Mayor Pro Tem York regarding Chamber of commerce. Report by Mayor Pro Tem York regarding Police Department. Mayor Sheehan stated she and Councilmember Raines had attended a meeting of the Dallas Regional Mobility Coalition where the frontage road issue was discussed. Mayor Sheehan reported there would be a quarterly meeting of Tex 21 on February 8, 2002 in Corpus Christi and February 11, 2002 there will be a quarterly meeting with TxDOT; and she asked for volunteers to attend. Mayor Sheehan advised that the City had new brochures regarding the Parks and Recreation activities and thanked the Parks and Leisure Services Department. Mayor Sheehan discussed the Council's contract with Keep Coppell Beautiful and asked for volunteers to coordinate trash pickup for the Council's location. Councilmember Raines and Councilmember Peters agreed to co-chair. Mayor Sheehan reported that a Coppell resident had written a book entitled True Leaders setting out concepts for good leadership. Mayor Sheehan advised that the first Budget Meeting was slated to be held on February 19, 2002. Future work sessions regarding the budget are planned to mirror last year's schedule. Mayor Pro Tem York encouraged everyone to go by the Senior Center and see the quilt the seniors had made depicting their history and heritage. Mayor Pro Tem York stated the seniors would hold an AARP 55 Alive CMO 10802 Page 10 of 11 Driver's Safety Program on January 14 and 15, 2002 from 1:00 p.m. to 5:00 p.m. at the Senior Center. Mayor Pro Tem York advised that the seniors had a new program beginning this month on January 16, 2002 from 11:00 a.m. to 12 noon which will entail the Coppell Police Department teaching basic car maintenance to the seniors. H. Mayor Pro Tem York stated the Coppell Chamber of Commerce would hold its Annual Gala "Evening at the Oscars" Bail on January 12, 2002 at the Omni Mandalay. I. Mayor Pro Tern York read a passage he had written regarding police officers and commended Officers Allen, Camp and Detective Watson on their eulogy for Officer Michael Johns. 19, Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. Candy Sheehan, Mayor ATTEST: Libby Ball, City Secretary CM010502 Page 11 ofll