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BL 2002-01-22 PB AMENDED BYLAWS OF COPPELL PARKS AND RECREATION BOARD ARTICLE I NAME The name of the organization shall be the Coppell Parks and Recreation Board, herein referred to as "the Board". ARTICLE II INTENT SECTION 1: The Board shall function as an advisory group to the Coppell City Council. ARTICLE III OFFICERS SECTION 1: The Chairperson, Vice-Chairperson shall be elected during the October Board meeting each year for a one (1) year term. In the event of a vacancy in the office of the Chairperson, the Vice-Chairperson shall assume the duties of the Chairperson. In the event of a vacancy in the office of the Vice-Chairperson the Chairperson shall appoint a Board member to temporarily assume the duties of that office until the next regular meeting at which time an election will be held to fill such vacancy. SECTION 2: The Chairperson shall preside at all meetings of the Board. In the absence of the Chairperson, the Vice-Chairperson shall preside. In the absence of both the Chairperson and the Vice-Chairperson, the Board shall elect a Chair-Pro Tem. ARTICLE IV MEETINGS SECTION 1: Regular monthly meetings of the Board will be held on the first (lst) Monday of each month at 7:00 p.m. in the Town Center, City Hall second floor conference room unless changed by the Board. The Board shall hold such special meetings as shall be called by the Chairperson or upon written request of at least two (2) members of the Board or at the request of the City Council. SECTION 2: The order of business for each meeting shall be as contained in an agenda prepared by the Parks and Leisure Services Director or designated representative and the Board Chairperson. Any board member or citizen of Coppell may submit items to the Chairperson or Parks and Leisure Services Director to be considered for the agenda. Amended Bylaws of Coppell Parks and Recreation Board - Page SECTION 3: All meetings require a quorum of members to be present. SECTION 4: Five (5) members of the Board shall constitute a quorum for the purpose of transaction of business, and no action of the Board shall be valid or binding unless adopted by an affirmative vote of four (4) or more members of the Board unless authorized by the laws of the State of Texas. SECTION 5: All meetings of the Board shall be open to the public unless otherwise permitted by law and shall be subject to the Open Meetings Act. SECTION 6: The Board shall submit to the City Council a copy of the minutes of each regular and special meeting with a list of any members absent from such meetings. SECTION 7: If a Board member is absent for three (3) consecutive regularly scheduled meetings, or 25% of the regularly scheduled meetings within a 12 month period, said member shall be removed from the Board, and the City Council will fill the unexpired term. ARTICLE V POWERS AND DUTIES SECTION 1: The Board shall have the following powers and perform the following duties: Act in an advisory capacity only to the City Council in matters that pertain to the planning and development of parks and recreational facilities and shall not have any responsibility or authority over the public officials or employees of the City in the implementation of policies or operations of the parks and recreation facilities of the City The Board shall receive suggestions and recommendations from citizens relating to park and recreation facilities. Solicit for City gifts, revenues, requests for endowments of money or property as donations or grants from persons, subject to the approval and acceptance by the City Council. Study and make recommendations to the City Council for the improvement and expansion of the parks and recreation facilities and programs of the City. Cooperate with organizations, clubs and groups concerned with recreation in the City. Amended Bylaws of Coppell Parks and Recreation Board - Page 2 Study and make recommendations to the City Council on long range capital improvement programs for the parks and recreation facilities of the City. Follow the rules and regulations prescribed by the City Council for the conduct of its business. Review and make recommendations to the City Council regarding the master plan and guide for parks and recreation facilities. Adopt rules and regulations for the governing of their actions, proceedings, and deliberations and set the time and place of their meetings, subject to approval by the City Council. Maintain a close and coordinated working relationship with the Coppell Sports Council, the Coppell Recreation Development Corporation and other groups who are involved in the use or development of Parks and Leisure Services parks, projects or programs since these organizations have areas of overlapping responsibility. Advise the Parks and Leisure Services Director on problems of development of recreational area facilities, programs and improved recreational services. Review the effectiveness of the parks and recreation program with the Parks and Leisure Services Director. SECTION 1: ARTICLE VII AMENDMENT These bylaws may be amended by majority vote of the members of the Board subject to City Council approval. Amended Bylaws of Coppell Parks and Recreation Board - Page 3