BM 2002-01-07 PBPARK AND RECREATION/TREE BOARD
MINUTES OF MEETING
January 7, 2002
Meeting Time:
6:30 p.m.
Meeting Place:
Town Center
255 E. Parkway Blvd.
Coppell, Texas 75019
Members Present: Chris Ruska, Rene Lawson, Scott Williams, Tracey Garman, Reg
Allen, Mark Tepper, Victor Burke, David Castillo, and Brent
Wooten.
Note:
Staff Present: Gary Sims, Brad Reid, Jane Anne Sellars, John Elias, and Hilda Salazar.
Item 1:
Item 2:
Item 3:
Item 4:
Call the meeting to order
Mr. Chris Ruska called the meeting to order ~ 6:35 p.m.
Approval of minutes from November 5, 2001 meeting.
Mr. Mark Tepper, move to approved the minutes from November 5, 2001
meeting
Mr. Reg Allen, seconded the motion
Vote: (9- 0), approved.
Citizen's Forum. Citizens should complete a Citizen's Appearance Form.
Pursuant to the State of Open Meetings Law, the Board is restricted in
discussing or taking action on items not posted on the Agenda. Action on
your statement can only be taken at future meetings.
- No citizens present
Discussion and appropriate action concerning a new name for Grapevine
Creek Park.
Mr. Lawson recommended avoiding taking action until the subcommittee
meet again and obtain more information; they will bring recommendation
next month.
Item 5:
Discussion and appropriate action to establish a Park Board Web site
evaluation sub-committee to meet the needs of the Park and Leisure
Services Programs.
Mr. Williams, Mr. Ruska, and Mr. Wooten volunteer to be part of the Sub-
committee.
Mr. Reg Allen, move to form Sub-committee to evaluate web site.
Mr. Scott Williams, seconded the motion.
Vote: (9- 0), approved.
Item 6:
Presentation and appropriate action evaluating the 2001 Christmas Home
Lighting contest and judging for future years.
Staff provided the Board with the following information:
Number of Entries: 8
Total Expenses: $421.00
Total Value of Donations: $115.00
Advertising: Began November 16, 2001
Advertising Locations:
Banners and signs: Placed at various locations throughout the City
New Papers: Purchased 2 display ads in the Citizens Advocate
Press releases were sent to Citizens Advocate,
Coppell Gazette, and Dallas Morning News.
Television: Commercial spot and advertisement made on
Channel 19 during November and December.
City Web Site: Information ran during months of November and
December.
Songbooks: Over 7,000 copies of the songbook were distributed
with ads pertaining to the Holiday Glow Contest.
Flyers: Flyers were placed at the Library, Town Center, and
the Aquatic and Recreation Center.
Board had the following issues:
- Not satisfied with name of contest
- Not on web site
- No yard signs
- Lot of money spent
- Dead line dates
- Misunderstanding of guidelines
Mr. Rene Lawson, moved to approve continuation of the contest for 2002.
Nobody seconded the motion. Motion canceled.
Item 7:
Presentation and Discussion of the Tennis Center Master Plan
Mr. Gary Sims provided the Board with the following information:
- The only access to the Center will be through Creekview Drive
- 40-50 parking spaces
- 6-8 tennis courts
- Usage: minor tournaments, daily court usage for citizens and tennis
lessons.
- Documents will go out to bid on Feb. 19, 2002
- Opening bids on March 11, 2002
- Send documents to City Council on March 26, 2002
- Facility will be completed by July, 2002
- Facility Opening, August 2002.
Item 8:
Chair Report
- Second Adopt-a-Location work day will be on February 9, 2002
- Location: Wagon Wheel Park
- Time: 9:00 a.m.
Item 9:
Director' s Report
· Mr. John Elias provided the Board with updated Project
Construction Report
Daddy/Daughter Dance "Enchanted Evening" event will be on
Saturday, February 9, 2002. From 6:30 - 9:30 p.m.
Price: $45.00 per couple and $15.00 for second child
Activities: magician, 8 animals from Fort Worth Zoo, carriage
rides, etc.
Sports Association Contracts.
Mr. Sims met with Sports Associations and there are no changes to
the contract, they just had questions.
City's Purpose of Contract:
Have Athletic facilities for recreation
Identify seasons and facility schedules
Field preparation times
Lighting of Fields
Field Utilization
Better service and management.
CRDC Update
Have not met in a few months, staff will make Tennis Center
presentation next meeting.
Water Well
New gates at Wagon Wheel
Tennis Association Discussion
There is no Tennis Association; therefore, nobody can come over
to make presentation.
CRDC next meeting scheduled for January 28, 2002.
Item 10:
Sub-committee Report
· Park Naming Subcommittee
No Report
Project Funding Subcommittee
No Report
Item 11:
Future Agenda Items
- Coppell Youth Football Association Annual Report
- Article in news paper to inform the citizens what's going on with
Park Board
- Tree Survey
Mr. Mark Tepper, moved to adjourn meeting
Mr. Reg Allen, seconded the motion
Vote: (9 - 0), approved
Park Board Meeting adjourned at 8:35 p.m.
Item 1:
Item 2:
Item 3:
TREE BOARD MEETING
Call the meeting to order
Mr. Chris Ruska called the meeting to order at 8:35 p.m.
Arbor Day planning schedule, events, and coordination
Mr. Brad Reid provided the Board with updated information and a sample
packet sent to schools
Poster Judging will be on February 9, 2002 ~ 8:30 a.m.
Future Agenda Items
No future agenda items
Mr. Mark Tepper, moved to adjourn the Tree Board meeting
Mr. Reg Allen, seconded the motion
Vote: (9- 0), approved.
Park Board Meeting Adjourned ~ 8:51 p.m.