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BM 2002-01-02 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION JANUARY 2, 2002 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, January 2, 2002 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Quay Bratton, Board Member Ann Golding, Board Member David Hermanski, Board Member Also present: Jim Witt, City Manager Kathy Bowling, Recording Secretary Absent Tiffany Pittman, Board Member Item 1. Call to Order. President Jerry Coker called the meeting to order at 7:05 p.m. Item 2. Report from Finance Director Jennifer Armstrong. Jim Witt explained that Jennifer Armstrong had left work early because of illness, but he distributed a copy of what she had prepared (copy attached). The sheet was entitled "Proposed Sales Tax Collections," and stated that $1,140,893 was the expected amount available to CEDC this coming year. Jim warned that 60% of the sales tax revenue comes from the West side of Coppell, and is very unpredictable. He said it would probably be February before really good numbers are known. President Jerry Coker asked if CEDC could submit a base level to the school districts, and Jim recommended $1.5 million be used, with $1.3 million available for Coppell 1SD. It is estimated that 3% would go to Lewisville 1SD, and 6% to Carrollton-Farmers Branch 1SD. Jim Witt noted that according to Article IV of the CEDC Bylaws, enrollment figures from all of the school districts as of January 15 are required. President Jerry Coker asked Jim Witt to write to all three school districts requesting enrollment figures, and notifying them that a grant application form is being finalized. A copy of the revised Bylaws from City Attorney Bob Hager was distributed with the two changes requested by the Corporation. Ann Golding made a motion to accept the corrected Bylaws, and Peggy Quinn seconded. The motion carried. Jim Witt will now take the Bylaws to Council for their approval. Minutes January 2, 2002 Page Two Item 3. Review of Grant Application Process. Peggy Quinn distributed a revised copy of the grant application process, stating that nothing was changed from Betty Carter's e-mailed draft except the format. Everyone gave input regarding changes, and Peggy Quinn made notations of the desired revisions. Jim Witt verified that the Coppell lSD meets the 4th Monday of the month, and discussion was held regarding deadlines for grant submission. It was decided that applications would be due at the close of business the first of every month. David Hermanski made a motion to move CEDC meetings to the second Wednesday of each month. This would give City Manager's office time to copy all applications and distribute them to CEDC members. Quay Bratton second the motion, and the motion carried. Peggy Quinn will make the requested changes to the grant application and e-mail a revised copy to all CEDC members. She will also note a deadline when revisions are due back to her. If no one has any revisions, Peggy will contact President Jerry Coker and a decision will be made about whether or not to hold a meeting on February 13. When revisions are complete, Jim Witt will send copies to the three school districts. Item 4. Approval of Minutes: December 5, 2001. Jerry Coker asked that "copy attached" be added to the first sentence in Item 2. Betty Carter made a motion to accept the corrected minutes, and Peggy Quinn seconded. Adjournment A motion to adjourn was made by Ann Golding and seconded by Quay Bratton. The motion passed, and the meeting was adjourned at 9:10 p.m. Respectfully submitted, Katherine Bowling Recording Secretary