BM 2001-11-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
November 8, 2001
The William T. Cozby Public Library Advisory Board met in regular session on Thursday
November 8, 2001 in meeting room 3 at the William T. Cozby Public Library.
1. CALL TO ORDER
: The meeting was called to order by Chair, Douglas Glantz at 7:05.
Other board members present were Patricia Samms, Nancy Lemay, Jeanne Heath, Carol
Myers, Charles Petty, Chris Reed and Paul Tapscott. Staff in attendance were Library
Director, Kathy Edwards and Janet Lance, Administrative Secretary.
2. READING AND APPROVAL OF BOARD MINUTES DATED October 11, 2001:
Chris Reed motioned to approve the minutes as written and Carol Myers seconded the
motion. All were in favor and the minutes were approved.
3. CITIZEN’S APPEARANCES
: None
4. LIBRARY DIRECTOR’S REPORT
Security:
The city is installing ID swipe cards. Initially the library will not have swipe card
entry, but will be added as funds are available.
Meeting Room Changes
: Patrons have access to the meeting rooms only when the library is
open. The public has been very understanding about the change. With the lobby now being
secured, we are able to display information in the lobby and keep the booksale cart out at all
times. We started the on-going booksale on Thursday, November 1. The response has been
great and by the weekend we had collected $182.00.
Holiday Schedule and Other Operational Issues:
The library will close at noon on
November 21, and will re-open on Saturday, November 24, 2001.For the Christmas Holiday,
the library will be closed on Sunday, December 23 and for the city holidays on December 24
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& 25. On New Year’s Eve, Monday, December 31, 2001 the library will close at 6:00 p.m.
The circulation was up 51% from October 2000. We should see an increase through
February, which will mark 1 year of the start of the new collections and circulation policies. It
should level out to an increase based on population increase.
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5. FY-01/02 LIBRARY ADVISORY BOARD GOALS AND OBJECTIVES:
Doug
asked the board members to share what goals they would like to see the board reach in the
coming year. After sharing and discussing, the members prioritized the following 6 objectives:
1. To Get the Friends of the Library group started
2. To move forward on student members
3. Community Awareness
4. Improve board members’ role as community representatives
5. Evaluate papers that board members receive
6. Adult Book collection input
Discussion ensued. Patricia Samms made a motion that we accept the 6 objectives, prioritize
the first three on the list and move immediately on objectives 1 & 2. Motion seconded by
Nancy Lemay. Carried.
It was decided that the February 14, 2002 board meeting will be a planning meeting for goal #
1, Friends of the Library. Refreshments will be served. The goal is to have a Friends of the
Library group established by April. Kathy volunteered to send information of other Friends
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groups before the February 14 meeting. Carol Myers mentioned that the board might wish
to visit other libraries and ask about their friends group.
Charles Petty mentioned that he would like to see more children programs on the weekends.
Kathy has talked with staff on this issue and we plan to increase Saturday programs this fiscal
year.
Doug asked that Kathy contact the board by email when the library staff will be attending
community events so that they may attend and distribute information about the library.
Chris Reed asked about the library board’s role in the input on the collection. It was decided
that Kathy would invite Jane Darling and Connie Moss to the April 11, 2002 meeting to talk
about collection development and to hear input from the board members. Jane is currently
over adult selection and will be involved in rewriting the selection policy.
6. YOUTH PARTICIPATION AND CHARTER ELECTION:
Patricia Samms made a
motion recommending that the City Council begin the process of appointing 2 non-voting and
1 alternate student members to the library advisory board. The students will be 7-12 grade,
Coppell residents and will serve a 1 year term, starting October, 2002. Motion seconded by
Chris Reed. Carried. Kathy will request that Douglas Glantz be added to the City Council
Agenda for the December 11, 2001 meeting for the board’s semi annual report to the council.
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7. ADJOURNMENT:
Jeanne Heath motioned and Carol Myers seconded to adjourn at
8:35. Carried
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as Written 2/14/02 C:\minutes/November01.DOC
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