BM 2001-10-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 11, 2001
The William T. Cozby Public Library Advisory Board met in regular session on Thursday
October 11,2001 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Patricia Samms at 7:08
p.m. Other board members present were Douglas Glantz, Nancy Lemay, Jeanne Heath, Carol
Myers, Charles Petty, Saul Friedman, Chris Reed and Paul Tapscott. Staff in attendance were
Library Director, Kathy Edwards and Janet Lance, Administrative Secretary.
2. ELECTION OF OFFICERS: Jeanne Heath motioned to elect Douglas Glantz as
Chairman of the Library Board, Nancy Lemay seconded the motion. Carried. Douglas Glantz
motioned to elect Chris Reed as Vice-Chairman, Nancy Lemay seconded the motion. Carried.
Carol Ann Myers motioned to elect Nancy Lemay as Corresponding Secretary, Paul Tapscott
seconded the motion. Carried. The new officers are as follows:
Chairman - Douglas Glantz
Vice-Chairman - Chris Reed
Secretary - Nancy Lemay
No committee appointments were made as Jeanne Heath and Carol Ann Myers volunteered to
be on the committee for NETLS in July.
Kathy read the letter from Jim Witt stressing the importance of attendance at the library board
meetings. If a Board/Commission/Committee member is absent for 3 consecutive regularly
scheduled meetings, or 25% of the regularly scheduled meetings within a 12-month period,
said member shall be removed from the Board, and the City Council will fill the unexpired
term.
3. OATH OF OFFICE: Nancy Lemay was sworn in by Chair, Douglas Glantz, to serve
on the Library Advisory Board as a regular member.
4. READING AND APPROVAL OF BOARD MINUTES DATED August 9 2001:
Patricia Samms motioned to approve the minutes as written and Nancy Lemay seconded the
motion. All were in favor and the minutes were approved.
5. CITIZENS' APPEARANCES: None
6. LIBRARY ADVISORY BOARD MEETING DATES: The library board members
discussed which months would be best to meet in the coming year. Douglas Glantz motioned
that for the FY01/02 year, that the board meet in November, February, April, June and
August. Patricia Samms seconded the motion. Carried.
7. FY-01/02 LIBRARY ADVISORY BOARD GOALS AND OBJECTIVES: Chris
Reed ask that we table this discussion for next month to give the board members time to think
about it. Douglas Glantz asked that for the November board meeting, that each member bring
a list of 5 objectives that they as a board, would like to accomplish for the FY-01/02.
8. FINAL INPUT TO 5-YEAR PLAN: The board members received a copy of the
projected 5-year plan. Kathy ask that they look them over and if they have any questions or
suggestions to call or email her.
9. LIBRARY DIRECTOR'S REPORT: For FY-001/01 Circulation increased by 46%,
audiovisuals doubled and we increased the Internet Stations from 5 to 14. Our reference
numbers have gone up now that we have added Jane Darling to the staff. This was a busy
year as every indicator went up.
10. PUBLIC PC DEPLOYMENT, VIRUSES AND FILTERING: Connie Moss is
working on getting the Proxy filtering and Sharon Castleberry is getting virus/security
software for the Library System's Servers. When these are in place, we plan to deploy 15
additional microcomputers, target date is the end of December.
11. QUIET READING ROOM - REVIEW OF PLAN: The board members were given
a hand out with the projected layout and estimated cost of the quiet reading room. The door
will be a glass door with Quiet Reading Room written on the glass. Also, on the door will be a
note that the room was paid for with donations by Coppell Citizens. The plan includes double
sided carrels, nine reading chairs and five single reading tables, seating over twenty people.
There will not be any architectural changes. Chris Reed mentioned about reading lights for the
desk and Kathy stated that for now we would be just going with the overhead lights. We will
check the lighting later to make sure that it is adequate and if needed, will add reading lights
to the carrels. We currently have sample chairs in the library for the staff and patrons to try
out.
12. DISPOSAL OF BOOKS: The Band Boosters Club have taken all the discarded and
donated books from the library. The library will begin on November 1 to have an on going
book sale. The books will be dated, placed on a cart in the lobby and be rotated out as
needed. The hardbacks, Audis, videos and DVD'S will sell for $1.00, soft back books and
magazines 50 cents and paperbacks will go on the paperback book exchange rack.
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13. YOUTH PARTICIPATION AND CHARTER ELECTION: City Charter changes
were approved in the May August election which included removing the Library Advisory
Board specifically from the Charter, thereby allowing the Council to make changes in the
composition of'the Board. Board appointments have been made for FY-01/02. Discussion
ensued as to the best way for the Board Members to move forward on their initiative to have
youth appointed to the Board in FY-02/03. The Board asked that staffbring the minutes from
the Board meetings where this issue was previously discussed so that they can discuss in
November. Doug will be presenting the Library Advisory Board update to the Council in
December. This item will be added to November's Library Advisory Board agenda.
14. ADJOURNMENT: Jeanne Heath motioned and Chris Reed seconded to adjourn at
8:20 p.m. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as Corrected 02/14/02
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