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BM 2002-02-04 PBMeeting Time: Meeting Place: Members Present: Note: Staff Present: PARK AND RECREATION/TREE BOARD MINUTES OF MEETING February 4, 2002 6:30 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Chris Ruska, Rene Lawson, Scott Williams, Tracey Garman, Reg Allen, Mark Tepper, Victor Burke, and David Castillo. Mr. Burke arrived at 7:02 p.m. and Mr. David Castillo arrived at 7:37 p.m. Gary Sims, Brad Reid, Jane Anne Sellars, John Elias, Guy McClain, and Hilda Salazar. Item 1: Item 2: Item 3: Item 4: Call the meeting to order Mr. Chris Ruska called the meeting to order ~ 6:42 p.m. Approval of minutes from January 7, 2002 meeting. Mr. Mark Tepper, move to approved the minutes from January 7, 2002 meeting Mr. Rene Lawson, seconded the motion Vote: (6- 0), approved. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. - No citizens present Discussion and action concerning a new name for Grapevine Creek Park. Mr. Lawson provided the Board with the following information: BACKGROUND: Subcommittee met on January 24, to continue the discussion on naming the property that is currently known as Grapevine Creek Park. This area contains approximately 33.06 acres and is surrounded by the North Lake Woodlands East Subdivision. Though the land is undeveloped and located in a floodplain area the subcommittee believes that this space could eventually be created into a beautiful park for the benefit of the citizens of Coppell. The subcommittee would like to officially name the park to avoid confusion with another Area Park entitled as Grapevine Springs Park. LEGISLATION: The subcommittee proposes that the park area now referred to as Grapevine Creek Park be formally named "Arboretum Park" as a reflection of the large foliage population of the land. RATIONALE: The subcommittee had entertained several titles as possible names for the land (Parrish Park, Troth Park, Woodland Park, etc.) but decided to propose Arboretum Park. On a historical note, a memorandum directed to City Council, dated February 19, 1988 made reference to the land in question as an "arboretum". An arboretum subcommittee was developed at that time to oversee development restrictions on the noted property. The subcommittee included a park board member. The subcommittee eventually fulfilled its purpose and phased out of production. In consideration of the land's geographical make-up of numerous shaded trees (which defines the very word arbor), the city's interest in Arbor Day activities and its recognition as a "Tree City, USA" member, and of the "Five Year Parks, Recreation and Open Space Master Plan" (which prioritizes for the Southeast Service Zone multi-purpose trails, shaded playground, shelter, nature trail, and environmental preservation, picnic stations, etc), the subcommittee believes that Arboretum Park is the best name for the area in question. Mr. Rene Lawson moved to name the undeveloped area Arboretum Park Mr. Reg Allen, seconded the motion. Vote: (4- 3), approved Item 5: Discussion and action concerning having an article in the newspaper to inform citizens of Park Board activities and projects. Staff will seek input from Mrs. Sharon Logan, Community Relations and Mrs. Jean Murph. Board will bring possible topics to the next Park Board Meeting. Item 6: Discussion and action regarding renewing Adopt-a-Location program Board decided to commit to five events, starting with Clean Coppell Week. Mr. Rene Lawson, moved to approve renewal of the program Mr. Victor Burke, seconded the motion Vote: (8- 0), approved Item 7: Presentation by the Coppell Youth Football Association Mr. Gene Goodwin made presentation to Board and provided with the following information: Seasons The Coppell Youth Football Assoc. plays one fall season each year, practices begin in mid August; regular season starts the first weekend in September and ends last weekend in October. Playoffs are held the first two weekends in November. Participants Fall 2001 season 249 players registered and 238 completing the season. 129 cheerleaders registered and completed the season. Fees 2001 Season $175.00 for tackle football and $100.00 for flag. Fees covered the use of helmets, shoulder pads, pants pads, jerseys, and socks. Players must return protective equipment, and keep jerseys and socks. Cheerleader's fees were $200.00 Sponsorships - Frank Parra Chevrolet - Marion D'Unger (Realtor) - CJ's Club House Grill - North Texas Health Care Associates - The Mail Bag - Individual Contributors Background Checks Criminal history background checks are conducted annually on all members of the Board of Directors, football coaches, cheerleading coaches, team parents, and any other volunteer having contact with children in accordance with the City of Coppell policy. Games Home games are played on Saturday at Andrew Brown Jr. Community Park Central. Visiting teams from Southlake, Colleyville, Keller, and Grapevine play at our facility throughout the season and also host our away games. Clinics Football Coaches The Coppell Youth Football Assoc. conducts at least one clinic in conjunction with Coppell High School football coaching staff. Cheerleading Coaches The directors attend one national cheerleading camp each year and train their staff of coaches. Concessions The Association operated concession on game days at Andrew Brown Jr. Community Park Central. Average revenue $500.00 per week. Building the Foundation for Success The Coppell Youth Football Assoc. gives players the necessary foundation when they reach the middle school program to allow coaches to work on advanced techniques and strategies, rather than the basic fundamentals. Our goal is to continue building a winning football tradition in Coppell for generation to come. Item 8: Chair Report - Adopt-a-Location work day Scheduled for Saturday, February 9, 2002 after Arbor Day Poster Judging Arbor Day Poster Judging Will be on Saturday, February 9, 2002, 8:30 a.m. in the Second Floor Conference Room. Item 9: Director' s Report · Mr. John Elias provided the Board with updated Project Construction Report Daddy/Daughter Dance "Enchanted Evening" event will be on Saturday, February 9, 2002. From 6:30 - 9:30 p.m. Price: $45.00 per couple and $15.00 for second child Activities: magician, 8 animals from Fort Worth Zoo, carriage rides, etc. Sports Association Next Agenda Items. Sports Council Requirements Election of Officers CBA field usage Contractor fenced area, Mr. Elias spoked with Mr. Carl Rehling who agreed to move to Moore Road Park until the parking lot at MacArthur Park is finished. CRDC Update Low Sales tax impacted CRDC funds Tennis Center on hold until staff have recommendation from City Council Staff will start working on the Recreation Needs Assessment this month Wagon Wheel Phase III will advance according to the revenues received Item 10: Sub-committee Report · Park Naming Subcommittee Assignment has been completed unless Board decides to name other property. Project Funding Subcommittee Waiting on results from Recreation Needs Assessment Survey to continue with subcommittee's duties. Mr. Tepper offered to help with the creation of the survey. Web Site subcommittee No Report Item 11: Board Member Report None Item 12: Future Agenda Items - Invite City Attorney to next meeting to clear some issues Mr. Rene Lawson, moved to adjourn meeting Mr. Victor Burke, seconded the motion Vote: (8 - 0), approved Park Board Meeting adjourned at 8:31 p.m. Item 1: TREE BOARD MEETING Call the meeting to order Mr. Chris Ruska called the meeting to order at 8:35 p.m. Item 2: Arbor Day planning schedule, events, and coordination Mr. Brad Reid provided the Board with updated information and a sample packet sent to schools Poster Judging will be on February 9, 2002 ~ 8:30 a.m. Item 3: Future Agenda Items No future agenda items Mr. Mark Tepper, moved to adjourn the Tree Board meeting Mr. Reg Allen, seconded the motion Vote: (9- 0), approved. Tree Board Meeting Adjourned ~ 8:51 p.m.