BM 2002-02-19 PB Special Meet SPECIAL JOINT MEETING
OF THE
COPPELL PARK AND RECREATION BOARD AND COPPELL SPOPRTS COUNCIL
MINUTES OF MEETING
February 19, 2002
Meeting Time:
Meeting Place:
Members Present:
Staff Present:
6:30 p.m.
Senior Center
616 Coppell Road
Coppell, Texas 75019
Chris Claudio, Carl Rehling, Gene Goodwin, Gary Grimes, Bill Van Mete,
Bonnie Patterson, Chris Ruska, Reg Allen, Rene' Lawson, David Castillo,
Bonnie Patterson, Tracey Garman, Mark Tepper, Scott Williams, Brent Wooten
Bob Hager (City Attorney), Gary Sims, Brad Reid, Jane Anne Sellars, Guy
McLain, Lloyd Mauch, Hilda Salazar, and Phyllis Shepherd.
Item 1:
Item 2
Item 3:
Call the meeting to order.
Mr. Chris Ruska called the meeting to order at 6:42 p.m.
Citizen's Appearance. Citizens should complete a Citizens' Appearance Form. Pursuant to State
Open Meeting Law, the sports council is restricted in discussing or taking action on items not
posted on the agenda. Action on your statement can only be taken at a future meeting.
Mr. David Warner
841 Falcon Lane
Coppell, TX 75019
Mr. Warner, citizen of Coppell and CYSA board member, spoke about signage at ABW regarding
game fields, schedules and enforcement of ordinance. Mr. Warner left his business card and asked
to be notified of any decisions made.
Discussion and appropriate action concerning the city's policy for Criminal Background Checks
of Adult Volunteers for Organizations in the City of Coppell.
Baseball Association expressed their discontent at suddenly being accused by the Park Board of
not being in compliance with the requirements of the ordinance. Park Board correspondence was
not forwarded to the Sports Association.
Recommended changing ordinance so the President of the Association or designee can sign the
affidavit.
The Soccer Association expressed that the time frame to get background checks information back
to the City it's limited, wants to have the same time frame the Association has at North Texas
Soccer.
They also requested a representative from Park Board in every Sports Council Meeting and a
Sports Council Representative in every Park Board Meeting, to avoid miscommumcation issues.
Other suggestions made were: change time requirement to one day; the president of the association
or his designee sign the affidavit; send in the information available and then send the rest later;
identification cards for coaches; and the city maintain a central database on coaches to be used
yearly for background checks.
Mr. Gary Sims stated that some of the organizations are having problems complying with the
policy as it now stands; however, the policy can be changed or modified.
Mr. Sims suggested to Sports Council Members to send a list of things they can and can not
submit to the City; a list of the issues to check if the City can adjust the policy and make it
workable. He needs this information ready by the next Park Board Meeting, scheduled for March
4, 2002.
Item 4:
Discussion of Youth Sports Associations contracts.
Mr. Gary Sims provided the Board and the Association with the following information.
Reasons for the use of contractual agreement
City's investment in construction and maintenance of facilities
End of Park Development Fees for construction
Recent Budget Impacts (10% budget reduction, future flat budget)
High cost of utilities for athletic field lighting
Tenanl/Landlord relationship
Provision of Youth and Adult Sports in Coppell
Mission Creep
Recreational VS Competitive Sports
Game Field
Customer Creep
Residency Requirement
Residency Status
User Fees
Budget Creep
Impact of Budget Reductions
Impact of Future Flat Budgets
Impact of the end of Park Development Fees
Development of a Plan of Action
Are we committed to acknowledge the problems causing these issues?
Can the issues be resolved
How do we proposed to resolve the issues
Formal adoption of the resolution of the issues
Target Date for resolution of the issues
Mr. Sims stated that no association has returned its signed contract and it is imperative to do so in
order for him to get back to city council on this.
Mr. Sims said he would like to get the issues resolved by May.
Mr. Rene Lawson and Mr. Chris Claudio had to leave before the meeting adjourned.
Mr. Mark Tepper, moved to adjourned the meeting
Mr. Reg Allen, seconded the motion
Vote: (7 - 0), approved.
Meeting Adjourned at 9:10 p.m.