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BM 2002-02-21 PZ Minutes of February 21, 2002 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, February 21, 2002, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Greg McGahey Vice Chairman Drew Halsey Commissioner Sam Clark Commissioner Ann Dragon Commissioner Anna Kittrell Commissioner Rick McCaffrey Also present were Assistant City Engineer Gary Johnson, Graduate Engineer Teresa Turner, Assistant Fire Marshal Roland Asebedo, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. Commissioner Texx Stewart was absent. PRE-SESSION REGULAR SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. (Open to the Public) 2. Call to Order. Chairman McGahey called the meeting to order. Approval of Minutes dated January 17, 2002. Vice Chairman Halsey made a motion to approve the minutes of January 17, 2002, as written. Commissioner Dragon seconded; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1197~ Donut Place, 1 zoning change request from PD-133-HC-R2 (Planned Development-133-HC-R2) to PD- 133-HC-R2-S.U.P-1197 (PD-133-HC-R2, Special Use Permit-Il97), to allow the operation of a 1,088 square-foot donut shop to be located in Magnolia Village, at 651 N. Denton Tap Road, at the request of Robert Sith. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits of the proposal, stating the seating capacity will be eight. Ms. Diamond then mentioned that the proposed signage exceeds what is allowed and the applicant will be asked to reduce the square footage. She then stated that 13 notices were sent to property owners within 200' of this property and only one negative response was received. She then stated that staff recommends approval of this Special Use Permit, reading four conditions into the record. Robert Sith, 2310 W. Virginia Parkway, McKinney, TX 75070, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was no discussion. Action: Commissioner Dragon made a motion to approve Case No. S-1197, Donut Place, zoning change request from PD-133-HC-R2 to PD-133-HC-R2-S.U.P-1197, subject to the following conditions: 1) Reduction in size of the sign to a maximum of 16 square feet. 2) The color of the raceway shall be specified to match the color of the brick, i.e., bronze. 3) Hours of operation being 6 a.m. until noon, seven days a week. 4) The site plan, floor plan, and sign elevation, as revised in Conditions 1 and 2 above. Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. Consider approval of an amendment to the Gateway Business Park, Lot 2, Block A, Site Plan, to allow the addition of a generator with a screening wall enclosure and landscaping on 7.31 acres of property located at 555 Dividend Drive, at the request of Thomas Stastny, BOKA Powell Architects. 2 Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, relating that Brinks Security will occupy approximately 50,000 square feet of this existing building and explaining the need for this request, adding that given the existence of surplus parking, this will not negatively impact the site. She then stated that staff recommends approval of the amendment, subject to two conditions, which she read into the record. Tomas Stastny, AIA, BOKA Powell, 13727 Noel Road, Suite 300, Dallas, TX 75240, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Discussion: Some discussion followed relative to the visibility of this generator from public rights-of-way, altering the design of the screening wall to better blend with the existing building, the deletion of the Boston ivy plantings, and the possibility for a need of a time frame when this structure shall be removed if this occupant vacates the building. Action: Commissioner McCaffrey made a motion to approve the amendment to the Gateway Business Park, Lot 2, Block A, Site Plan, subject to the following conditions: 1) The screening wall enclosure shall match the color, texture and materials of the main building, as revised to add spandrel glass in the locations as designated on the revised drawing, agreed to by the applicant. 2) In the event this generator is no longer needed, the generator, screening walls and non-required landscaping shall be removed. 3) The Boston ivy shall be eliminated from the landscaping materials. Vice Chairman Halsey seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. o Consider approval of the Heartz Road Subdivision, Lot 3, Minor Plat, to allow the construction of a single-family home on 0.484 of an acre of property located on the west side of Heartz Road, approximately 90 feet south of Sandy Lake Road, at the request of Joel Wilhite, Roome Surveyors. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposal, stating this property has never been platted, hence the necessity for this action. She added that although this lot is heavily wooded, no trees would be removed, given the layout of the proposed house. She then stated that staff recommends approval of this Minor Plat, subject to three conditions, which she read into the record, adding that the Planning Commission will be the final approval authority of this Plat. Todd Bonneau, Thomas & Bonneau Custom Homes, 2527 Farmers Branch Lane, Farmers 3 Branch, TX, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Discussion: There was no discussion. Action: Commissioner Dragon made a motion to approve the Heartz Road Subdivision, Lot 3, Minor Plat, subject to the following conditions: 1) Remove reference to Lot 1 within the City Secretary signature block. 2) Provide the appropriate City Signature Blocks according to the manner in which the plat is approved. 3) Provide a label on the Plat for the Volume and Page number once the document is recorded, preferably at the lower right hand edge of the plat. Commissioner Clark seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. o Consider approval of the Wynnpage Plaza South~ Building 2~ Site Plan, request to allow the development of an approximately 9,000 square-foot office building on approximately one acre of property located at the southwest corner of Denton Tap Road and Wynnpage Drive, at the request of Stifling Wainscott Builders, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits of the proposed medical/office building. After discussing the proposed layout, elevations, including concern about not having some architectural feature along Wynnpage Drive, parking, signage and landscaping, she stated that staff recommends approval of this Site Plan, subject to three conditions, which she read into the record. Mark Wainscott, Wainscott & Associates, 4815 Keller Springs, Addison, TX 75001, was present to represent this case before the Commission and answer any questions, addressing staff conditions. He stated that the elevation along Wynnpage Drive is heavily landscaped and feels a berm or additional landscaping could be provided, if necessary, to help add interest to this faCade since there will be no entrance point along this northern elevation. Discussion: There was some discussion as to why there was no entrance along the northern elevation, facing Wynnpage Drive, the need for additional light features on the entranceways along Denton Tap Road, proposed locations for meters, etc., outside the building and the need to screen them from view, using a hard screening feature vs. landscaping, along Denton Tap 4 go Road, etc. Mr. Bruce Martin, 729 Michelle Place, Coppell, TX, joined Mr. Wainscott to offer that the transformer near Denton Tap Road might be shielded from view by the monument sign structure, the electric meters could be housed inside the entrance features along Denton Tap Road, and the gas meters could be set low, under the windows, behind a solid wall. Action: Commissioner Clark made a motion to approve the Wynnpage Plaza South, Building 2, Site Plan, subject to the following conditions: 1) Revise the Landscape Plan and/or tabulations to provide the required level of landscaping. 2) The applicant shall comply with Section 12-33-1 (6.A) by providing a significant level of landscaping to adequately screen any mechanical and utility equipment from view. 3) Mount light fixtures on the two front entrances along Denton Tap Road. 4) All meters shall be screened from view within the entrance features or behind solid screening. Commissioner Kittrell seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. Consider approval of the Wynnpage Plaza~ Lot 2~ Block A~ Minor Plat, request to allow the development of an approximately 9,000 square-foot office building on approximately one acre of property located at the southwest corner of Denton Tap Road and Wynnpage Drive, at the request of Stirling Wainscott Builders, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing an exhibit, stating this plat will establish Lot 2, which shows a fire lane and shared access drive with Wynnpage Plaza, Lot 1, to the south. She then stated that staff recommends approval of this Minor Plat, subject to two conditions, which she read into the record. Mark Wainscott, Stifling Wainscott Builders, Inc., 4815 Keller Springs, Addison, TX 75001, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Discussion: There was no discussion. Action: Commissioner Dragon made a motion to approve the Wynnpage Plaza, Lot 2, Block A, Minor Plat, subject to the following conditions: 1) Remedy inconsistencies in Title Block, with regard to the size of the property. 5 2) Revise date of plat, shown near the Title Block, to more closely indicate the submission date of January 2002. Commissioner Clark seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. PUBLIC HEARING: Consider approval of text change amendments to Chapter 12, Zoning, of the Code of Ordinances to amend Section 29, Sign Regulations, of the Zoning Ordinance, including: Sections 12-29-1 & 12-29-3, to clarify the ordinance as it relates to the prohibition of roof and canopy signs; Sections 12-29-4.3(A) & (B), and 12-29-5.3(A) to provide a clarification of the provisions for the placement and size of attached signs; Section 12-29-7.5 to allow temporary off-premise signs for religious institutions; 12-29- 2.3(A), requiring a permit for the changing of a message on an existing sign; 12-29- 4.2(B) to revise the number of monument signs permitted for large industrial projects; and amending Section 12-29-7.4, revising the timing of the placement of temporary construction signs. Presentation: Assistant Planning Director Marcie Diamond introduced the item reviewing each section and explaining the rationale for each revision. to the Commission, Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was some discussion as to the meaning of canopy. staff will use the Building Code definition of "canopy." additional language to three sections. Planning Director Sieb stated that Discussion also followed regarding Action: Commissioner McCaffrey made a motion to approve text change amendments to Chapter 12, Zoning, of the Code of Ordinances to amend Section 29, Sign Regulations, of the Zoning Ordinance, including: Sections 12-29-1 & 12-29-3, Sections 12-29-4.3(A) & (B), and 12-29- 5.3(A), Section 12-29-7.5, Section 12-29-2.3(A), Section 12-29-4.2(B) and Section 12-29-7.4, as recommended by staff and amended by the Commission. Commissioner Kittrell seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed ** Staffwill research the definition of"canopy." See attached revised StaffReport. 10. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on February 12, 2002: a. Text change amendment to Chapter 12, Zoning, of the 6 Code of Ordinances to amend Section 12-31-6.28 to revise parking requirements for restaurants. b. Text change amendments to Chapter 12, Zoning, of the Code of Ordinances as follows: Sections 12-20-5, 12-21-5, 12-22-5, 12-23-5, 12-24-8, Type of exterior construction, to add subsections 1 through 5, and to add subsections 1 & 2 to Sections 12-25-5 and 12-26-5; to amend Section 12-29-4.3(A) to add subsection i, to provide additional provisions for attached signage, and to amend Section 12-29-3.3(N) Prohibited Signs, revising subsection (N) to delete reference to attached signs. c. Text change amendments to Chapter 12, Zoning, of the Code of Ordinances to correct clerical errors and inconsistencies within the following sections: 12-17-1.3; 12-18-4; 12-22-7; 12-23-1.7; 12-26- 1.2; 12-27-2.2; 12-30-14; 12-34-4; 12-34-5; 12-34-8(C)2.c; 12-30-15; 12-36-3 and 12-39-3 (U). d. Ordinance for Case No. S-1149R, 7 Salsas Tex-Mex Grill, zoning change from TC and TC-S.U.P-1149 to TC-S.U.P-1149R. e. Ordinance for Case No. S-1180, Wings to Go, zoning change from TC-S.U.P-1180 to TC to rescind the existing Special Use Permit. f. Ordinance for Case No. S-1180R, Jay's Seafood, zoning change from TC to TC-S.U.P-1180R. g. Ordinance for Case No. S-1195, Sprint PCS, zoning change from TC to TC-S.U.P-1195. Planning Director Gary Sieb advised the Commission of Council's actions on the above-listed agenda items. Director's comments: a. Discussion regarding the attached Frost Bites sign at Market at Town Center. Planning Director Sieb stated that the sign approved for Frost Bites by the Commission and Council does not match the existing sign. Since the logo is larger than the allowable 20% effective area, the Commission recommended that Frost Bites come back through the system if they wish to keep its existing sign. Planning Director Sieb advised the Commission that the Old Coppell Master Plan will be ready to discuss at its March 21st meeting. He then asked the Commission to call a Public Hearing on that date, stating that a notice will be published in the Citizens Advocate prior to the meeting. Chairman McGahey made a motion to authorize a Public Hearing to discuss the Old Coppell Master Plan on March 21, 2002. Commissioner Halsey seconded the motion; motion carried (6-0) with Commissioners McCaffrey, Clark, Kittrell, McGahey, Halsey and Dragon voting in favor. None opposed. With nothing further to discuss, the meeting adjourned at approximately 8:30 p.m. Greg McGahey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary