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BM 2002-02-13 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION February 13, 2002 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, February 13, 2002 at Coppell Town Center, 2~d Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary Quay Bratton, Board Member Ann Golding, Board Member David Hermanski, Board Member Tiffany Pittman, Board Member Also present: Jim Witt, City Manager Bob Hager, City Attorney Kathy Bowling, Recording Secretary Item 1. Call to Order. President Jerry Coker called the meeting to order at 7:05 p.m. and introduced City Attorney Bob Hager. Item 2. Review Open Meetings and Public Records Act. City Attorney Bob Hager explained that the CEDC was subject to the Open Meetings Act, which mandates that agendas for all meetings to discuss the business of the corporation be posted. The time and location must be listed, and the members may not discuss anything that is not on the agenda. To do so would be a criminal act, Bob explained, and a Class C Misdemeanor. He warned members of the corporation not to discuss business if they are at a social gathering together. Also, members were cautioned not to poll other members regarding business of the corporation. Bob explained that closed meetings were permitted, but must be posted as same and the proceedings recorded. The recordings are then sealed, and members are forbidden to discuss what took place during that closed meeting. Bob stated that the Attorney General has ruled that home computers are subject to open records if business is conducted on them. He warned about using home or business computers for emailing information relating to the corporation. Jim Witt stated that all open records requests are processed through the City Secretary Department, where they are issued a number and a due date ten days in the future when a reply must be given. If a member of this corporation receives an open record request, Jim requested Minutes February 13, 2002 Page Two that they immediately forward it to him, since he is the Officer for Public Information. Jim warned that notes of meetings and information in a daytimer could also be subject to the Open Records Act. Item 3. Review Criteria for Grant Application. Peggy Quinn recommended waiting for the first applications to come in, and then establishing a review process. Betty Carter suggested a grade be awarded to each section of the application now. Ann Golding warned that without some structure for evaluating the applications in place before they begin arriving, their decisions could be open to criticism. After some discussion, Betty Carter made a motion that no set criteria be established for evaluating grant applications. Peggy Quinn seconded the motion, and the motion passed with a 4 to 3 vote. Item 4. Discuss March 13 Meeting. Because of Spring Break, it was decided to postpone the March 13 meeting until March 20. Item 5. Approval of Minutes: January 2, 2002. Betty Carter made a motion to accept the minutes as written, and Quay Bratton seconded. Adjournment A motion to adjourn was made by Ann Golding and seconded by Peggy Quinn. The motion passed, and the meeting was adjourned at 8:20 p.m. Respectfully submitted, Katherine Bowling Recording Secretary