BM 2002-02-13 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION
February 13, 2002
MINUTES
The Coppell Education Development Corporation met at 7 p.m. on Wednesday, February 13,
2002 at Coppell Town Center, 2~d Floor Conference Room, 255 Parkway Boulevard, Coppell,
Texas 75019.
In attendance:
Jerry Coker, President
Peggy Quinn, Vice President
Betty Carter, Secretary
Quay Bratton, Board Member
Ann Golding, Board Member
David Hermanski, Board Member
Tiffany Pittman, Board Member
Also present:
Jim Witt, City Manager
Bob Hager, City Attorney
Kathy Bowling, Recording Secretary
Item 1. Call to Order.
President Jerry Coker called the meeting to order at 7:05 p.m. and introduced City Attorney Bob
Hager.
Item 2.
Review Open Meetings and Public Records Act.
City Attorney Bob Hager explained that the CEDC was subject to the Open Meetings Act, which
mandates that agendas for all meetings to discuss the business of the corporation be posted. The
time and location must be listed, and the members may not discuss anything that is not on the
agenda. To do so would be a criminal act, Bob explained, and a Class C Misdemeanor. He
warned members of the corporation not to discuss business if they are at a social gathering
together. Also, members were cautioned not to poll other members regarding business of the
corporation.
Bob explained that closed meetings were permitted, but must be posted as same and the
proceedings recorded. The recordings are then sealed, and members are forbidden to discuss
what took place during that closed meeting. Bob stated that the Attorney General has ruled that
home computers are subject to open records if business is conducted on them. He warned about
using home or business computers for emailing information relating to the corporation.
Jim Witt stated that all open records requests are processed through the City Secretary
Department, where they are issued a number and a due date ten days in the future when a reply
must be given. If a member of this corporation receives an open record request, Jim requested
Minutes
February 13, 2002
Page Two
that they immediately forward it to him, since he is the Officer for Public Information. Jim
warned that notes of meetings and information in a daytimer could also be subject to the Open
Records Act.
Item 3.
Review Criteria for Grant Application.
Peggy Quinn recommended waiting for the first applications to come in, and then establishing a
review process. Betty Carter suggested a grade be awarded to each section of the application
now. Ann Golding warned that without some structure for evaluating the applications in place
before they begin arriving, their decisions could be open to criticism. After some discussion,
Betty Carter made a motion that no set criteria be established for evaluating grant applications.
Peggy Quinn seconded the motion, and the motion passed with a 4 to 3 vote.
Item 4.
Discuss March 13 Meeting.
Because of Spring Break, it was decided to postpone the March 13 meeting until March 20.
Item 5.
Approval of Minutes: January 2, 2002.
Betty Carter made a motion to accept the minutes as written, and Quay Bratton seconded.
Adjournment
A motion to adjourn was made by Ann Golding and seconded by Peggy Quinn. The motion
passed, and the meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Katherine Bowling
Recording Secretary