BM 2002-02-14 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
February 14, 2002
The William T. Cozby Public Library Advisory Board met in regular session on Thursday
February 14, 2002 in the board room at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Douglas Glantz at 7:20.
Other board members present were Patricia Samms, Jeanne Heath, Charles Petty, and Saul
Friedman. Staff in attendance were Library Director, Kathy Edwards and Administrative
Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED November 8, 2001:
Jeanne Heath motioned to approve the minutes as written and Saul Friedman seconded the
motion. All were in favor and the minutes were approved.
3. CORRECTION OF BOARD MINUTES DATED OCTOBER 11, 2001: Charles
Petty motioned to approve the correction of May to August under number 13, referring to the
City Charter changes approval. The motion was seconded by Saul Friedman and approved by
all.
4. CITIZENS APPEARANCES: None.
5. LIBRARY DIRECTOR'S REPORT:
Budget update/5 year plan: The city executed the contingency plan for the current FY.
The operating (non-personnel) accounts have been cut 10%. Vacancies may be filled but no
new positions are being filled at this time.
The Long-Range Plan is still in the Five-year plan for FY 02/03. The shelving for this year
has been moved out to next year but may be funded later in the year depending on revenues.
Carpet/remodeling is still on target for FY 03/04.
Circulation: Circulation was up 51% for October over October 2000, 43% in November,
56% in December and 41% in January. With the increase in circulation it has also increased
the demands on reference staff with increased use in traditional and electronic reference
services. Electronic uses have doubled from last year's figures. We also have access to E-
Book on the databases, which patrons may view from outside of the library.
Calendar items (TLA, Mayor's Breakfast): Texas Library Association Annual Conference
will be held in Dallas on April 24-26. Kathy asked that if any of the library board members are
interested in going that they let her know and she will sign them up.
Kathy Edwards, Nancy Lemay and Chris Reed will be attending the Mayor's Breakfast on
Saturday, February 23, 2002.
6. REVISED BOARD BYLAWS/YOUTH ADVISORS: The amended Bylaws were
handed out to the library board to review. Board members received draft in December.
Jeanne Heath motioned that the amended Bylaws of William T. Cozby Public Library Board
be approved. Seconded by Saul Friedman and approved by all. Kathy will contact Bob Hager
as to how to handle the next procedure of changing the ordinance and presenting the proposal
to the council for approval. Doug asked that Kathy notify the board when the proposal to add
non-voting youth advisors to the library board will be presented to the council, so that the
library board members that would like to, may attend.
7. LIBRARY PROGRAM ROOM POLICY: The revised Library Program Room
Policy was handed out to the library board to review. The board members received draft the
previous week. Textual changes and clarification were made to the program room policy.
Patricia Samms motioned that in order for the library staff to focus on other aspects of the
library that the board accept the revision of the Library Program Room Policy. Seconded by
Charles Petty and approved by all. The new policy will be phased in with full implementation
scheduled for October 1, 2002 to give the staff time for training and to notify the current
program room users.
8. FRIENDS OF THE LIBRARY: In the November 8, 2001 board meeting it was
decided by the board to focus on revitalizing the Friends of the Library. Before the meeting,
Kathy had emailed the board members with information about How to Organize a Friends
Groups, Fund-Raising and How to Revitalize Your Friends Group.
Ideas from the library board members of how to make people aware of the meetings were:
1. Put bookmarks in the water bill
2. Coppell Clicks
3. Message on the due date receipts
4. Hand out bookmarks when checking out books
5. Bulk mailing to Postal Patrons
6. Signs in medians
7. Flyers distributed at the schools
8. Bulletin Boards at grocery stores/Kids Country
9. Plastic Book Bags imprinted with FOL information
10. St. Ann Carnival/pass out flyers/bookmarks
11. July 4th Parade/pass out flyers/bookmarks
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It was decided that different members would research ideas and report on their findings at the
April meeting. Jeanne Heath will check with the appropriate people about the tax exemption
certificate for the Friends, how much money is in the account and the price of the signs for the
medians. Kathy Edwards will check with Sharon Logan on the city's policy for inserting the
bookmarks in the water bill and about Coppell Clicks. Patricia Samms will check at the post
office about the Postal Patron mailing. The bookmarks and flyers to be distributed at St.
Ann's Carnival will be looked at later. It was suggested by Patricia Samms that it might be
best to target the start of the first Friends of the Library meeting after summer.
9. ADJOURNMENT: Douglas Glantz motioned and Charles Petty seconded to adjourn
at 8:55. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as Written 4/11/02
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