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BM 2002-04-01 PBMeeting Time: Meeting Place: Members Present: Staff Present: PARK AND RECREATION/TREE BOARD MINUTES OF MEETING April 1, 2002 6:30 p.m. Town Center 255 E. Parkway Blvd. Coppell, Texas 75019 Chris Ruska, Scott Williams, Tracey Garman, Reg Allen, Brent Wooten, Mark Tepper, Victor Burke, and David Castillo. Gary Sims, Brad Reid, Jane Anne Sellars, John Elias, Guy McLain, and Hilda Salazar. Item 1: Item 2: Item 3: Item 4: Call the meeting to order Mr. Chris Ruska called the meeting to order at 6:40 p.m. Approval of minutes from March 4, 2002 meeting. Mr. Mark Tepper, move to approved the minutes from March 4, 2002 meeting Mr. Victor Burke, seconded the motion Vote: (8- 0), approved. Citizen's Forum. Citizens should complete a Citizen's Appearance Form. Pursuant to the State of Open Meetings Law, the Board is restricted in discussing or taking action on items not posted on the Agenda. Action on your statement can only be taken at future meetings. - No Citizens present Discussion and action concerning having an article in the newspaper to inform citizens of Park Board activities and projects. Mr. Ruska provided the Board with an Information Update topic they could inform about. - Who does what .... And Why - Parks and Leisure Services Dept. - Parks and Recreation Board - Sports Council - Coppell Recreation Development Corporation Mr. Mark Tepper, moved to authorized Chair of Board to work with staff and prepare the first article. Mr. Reg Allen, seconded the motion. Vote: (8- 0), approved Item 5: Discussion of issues raised at the Special Joint Meeting of the Park and Recreation Board with Sports Council held on February 19, 2002. Mr. Wooten provided the Board with the following information about last month Sports Council Meeting. - Election of Officers - Contracts. Some Associations are ready to sign the contract. - Staff's waiting for last draft. - Board requested final copy of contract if no mayor changes were made. - If mayor changes need to be made Board requested to see the contract prior changes implementation - Mr. Mark Tepper will attend the next Sports Council Meeting. Item 6: Annual Report of the Coppell Lacrosse Association Mr. Joe Ovalle, President of Lacrosse Association made presentation to Board. It is the mission of Coppell Lacrosse to continuously raise the level of play, participation, awareness, and expectations of the present and future lacrosse community. 2002 Lacrosse Teams · H.S. Boy's Varsity · H.S. Boy's Junior Varsity · H.S. Girl's Varsity · 5th / 6th grade Boy's · 7th / 8th grade Boy's · Adult Men · Adult Women Approximately 130 players Spring 2002, 47 Home Games Anticipated New Teams Men's Lax It Up teams High School JV Girls th th th th 5 ,6 ,7 ,8 grade Girls 2002 Field Allocation Spring - Andy Brown Central Regular Season 2 practice fields, 1 game field February - May (all week) Summer - Andy Brown West Monday - H.S. Girl's & Youth Boys Tuesday - H.S. Boys Varsity & JV Wednesday - Adult Men Thursday - Adult Men Beginners 4 (60 yd x 30 yd fields) Summer Lacrosse, June - August 4 (60 yd x 30 yd fields) 4 (60 yd x 30 yd fields) 2 (tee yd x 60 yd fields) Lax it Up Lacrosse Fall - Andy Brown Central Sundays - 2 practice fields all day Fall practice period, estimate 2 fall games per program September - December 2003 Field Needs Spring - Andy Brown Central February - May (all week) 4 practice fields, 2 game fields Summer - Andy Brown West Monday - 4 (60 yd x 30 yd fields) Tuesday - 4 (60 yd x 30 yd fields) Wednesday - 2 (tee yd x 60 yd fields) Thursday - 4 (60 yd x 30 yd fields) Fall - Andy Brown Central Sundays - 4 practice fields all day Item 7: Item 8: Discussion of the proposed Recreation Needs Assessment Survey. Mr. Sims informed the Board that Ray Turco and Associates is the Survey Company who will be conducting the Recreation Needs Assessment Survey and discussed the survey draft. Park Board agreed to proceed with survey. Discussion of the proposed Mobile Vending Ordinance restricting activities in the Parks. Mr. Sims informed the Board of Mobile Vendors interested in having a mobile vending permit. Ordinance will go to Council on April 9, 2002. Mr. Williams contacted Sports Council Associations representatives and they opposed to have Mobile Vending in City Parks. Board expressed the following issues: - Parking space availability - Littering - Ambiguity on ordinance - No positive side - Why Sports Council Assoc. don't sell it in concession stands? - Child Safety - More competition for Sports Assoc. concessions - No citizens benefits - Health issues Park Board unanimously opposed. Item 9: Chair Report - None Item 10: Director' s Reports - Construction Progress Report Mr. Elias provided the Board with updated information. - Bunny Brunch & Egg Hunt It was a great success; held at the Aquatic and Recreation Center. Approx. 1,000 people attended Provided hot dogs and lots of candy Activities: face painting, coloring contest, pictures with bunny, dancing, etc. Mr. Sims thanked volunteers. - Clean Coppell/Earth Week April 20, 2002 from 9 -2 at Town Center. - Summer Camp Early Registration Scheduled for April 6, 2002 for people who attended Summer Camp in the past, will receive discounted rate. Staff showed the Board a new brochure called "Camp Coppell", have every camp sponsored by the Parks and Leisure Services Dept. Mr. Sims informed the Board about the TRAPS Promotional Award given to the Parks and Leisure Services Dept. in State Conference Ceremony. Staff showed Board the new Parks and Leisure Services guide with information about Sports Associations, City Parks, City Map, etc. Item 11: Subcommittee Reports - Project Funding Subcommittee - Web-site Evaluation Subcommittee Item 12: Board Members Report - None Item 13: Discussion of Future Agenda Items. - News Paper Article - Tennis Center - Tree Board reforestation Fund Mr. Mark Tepper, moved to adjourn meeting Mr. Reg Allen, seconded the motion Vote: (8 - 0), approved Park Board Meeting adjourned at 9:20 p.m.