CM 2002-05-14MINUTES OF May 14, 2002
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, May 14, 2002, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Bill York, Mayor Pro Tem
Greg Garcia, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Doug Stover, Councilmember
Councilmember Herring was absent from the meeting. Also present were City
Manager Jim Witt, City Secretary Libby Ball and City Attorney Robert Hager.
REGULAR SESSION {Open to the Public)
1. Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION
{Closed to the Public)
e
Convene Executive Session
A. Section 551.072, Texas Government Code Deliberation
rel/iardinl/[ Real Property.
1. Land acquisition west of Denton Tap Road.
Mayor Sheehan convened into Executive Session at 5:45 p.m. as allowed under
the above-stated article. Mayor Sheehan adjourned the Executive Session at
5:55 p.m. and opened the Work Session.
WORK SESSION {Open to the Public)
3. Convene Work Session
A. Discussion retlarding Citizen Summit Agenda.
CMO51402
Page 1 of 14
Be
Ce
De
Discussion retlarding Council Retreat.
1. Agenda.
2. E-Gov.
Discussion regarding Annual
Appointment Process.
Discussion regarding Council Photos.
Discussion of Agenda Items.
Board / Commission
REGULAR SESSION (Open to the Public)
4. Invocation.
Pastor Rod Collver, Coppell First Assembly of God Church, led those present in
the Invocation.
5. Pledtle of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Mayor Sheehan welcomed Boy Scout Troop 840 and students from Coppell
Middle School North to the meeting.
Item 7 was considered at this time. See Item 7 for minutes.
6. Swearintl-in of Councilmembers Place 1, 3, 5 and 7.
Mayor Sheehan swore in Tim Brancheau to the Place 1 council position; Diana
Raines to the Place 3 council position; Doug Stover to the Place 5 council
position and Bill York to the Place 7 council position.
7. Presentation honoring Councilmember Greg Garcia.
Mayor Sheehan presented Councilmember Garcia a plaque and a photo album
in appreciation for his service to the City of Coppell. Deputy City Manager Clay
Phillips presented a Certificate for Lifetime Golf Team Membership to
Councilmember Garcia. Councilmember Garcia thanked Council, staff and
citizens for their support during his tenure on City Council.
CMO51402
Page 2 of 14
Mayor Sheehan recognized former Councilmember Pat Keenan who was visiting
in the audience.
Consider appointment of Mayor Pro Tern as required by Section
3.05 of the Home Rule Charter.
Mayor Pro Tem York thanked Council for the opportunity to serve as
Mayor Pro Tem for the past year.
Action:
Mayor Pro Tem York moved to appoint Councilmember Stover to serve as
Mayor Pro Tem for the coming year. Councilmember Peters seconded the
motion; the motion carried 6-0 with Mayor Pro Tem York and
Councilmembers Brancheau, Peters, Raines, Tunnell and Stover voting
in favor of the motion.
At this time the makeup of Council is as follows:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Dave Herring, Councilmember
Bill York, Councilmember
9. Consider selection of Coppell Woman of the Year for 2002.
Presentation:
Jeanne Heath represented the Selection Committee and reported that the
committee would like to recommend Vonita White to serve as the Coppell
Woman of the Year for 2002.
10.
Consider a proclamation proclaimint; the week of May 19-25,
2002 as Emergency Medical Services Week, and authorizing;
the Mayor to sign.
CMO51402
Page 3 of 14
Presentation:
Mayor Sheehan read the proclamation for the record and presented the
same to Heather Dingfield and Jamey Shipler.
Action:
Mayor Pro Tem Stover moved to approve a Proclamation proclaiming the
week of May 19-25, 2002 as Emergency Medical Services Week, and
authorizing the Mayor to sign. Councilmember Tunnell seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, Tunnell and York voting in
favor of the motion.
11.
Citizen's Appearances.
A. Hal Sauls, 115 Meadow Run, addressed council regarding speed
limits on major thoroughfares.
CONSENT AGENDA
12.
Consider approval of the following consent agenda items:
A. Consider approval of minutes: April 23, 2002.
Consider approval of extending the annual Cleaning
Contract (Bid (Q-0200-05) an additional one year period
betlinnintl June 1, 2002 to Members Building
Maintenance in the amount of $178,948.00 as budgeted,
and authorize the City Manager to sign.
Consider approval of an ordinance amending Chapter 2
Article 2-2, Section 2-2-2 {A), in part, to provide for two
(2) year terms for members of the parks and recreation
board and by providing for all terms to run concurrent;
providing a repealing clause; providing a severability
clause; and providing an effective date.
Consider approval of a resolution authorizintl execution of
an Investment Agreement for participation in the Texas
CMO51402
Page 4 of 14
Local Government Investment Pool (TexSTAR),
desitlnatintl the pool as a public funds investment pool
with the authority to invest funds and to act as custodian
of investments purchased with local investment funds,
and designating the City Manager, Director of Finance,
and Assistant Director of Finance as Investment Officers,
and authorizing the Mayor to sign.
Ee
Consider approval of an Ordinance to amend Chapter 9,
Article 9-1, of the City's Code of Ordinances, amending
"definitions" for new owner, releasing agency,
sterilization, and veterinarian, amending Section 9-1-4 by
deleting subsection C, and amending Section 9-1-13
regarding adoption of does and cats, providing an
effective date, and authorizing the Mayor to sign
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C
carrying Ordinance No. 2002-994, D carrying Resolution #2002-0514.1
and E carrying Ordinance No. 2002-995. Councilmember York seconded
the motion; the motion carried 6-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, Tunnell, and York voting in
favor of the motion.
13. Consider acceptance of changes to the Comprehensive Annual
Financial Report for the fiscal year ended September 30, 2001.
Presentation:
Michael Lentner, representing Weaver & Tidwell, made a presentation to
the Council.
Action:
Councilmember Tunnell moved to accept changes to the Comprehensive
Annual Financial Report for the fiscal year ended September 30, 2001.
Councilmember Peters seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell and York voting in favor of the motion.
CMO51402
Page 5 of 14
14.
PUBLIC HEARING:
To receive input on possible projects for a Community
Development Block Grant (CDBG) from Dallas County.
Presentation:
City Manager Jim Witt made a presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing. Councilmember
Raines seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines, Tunnell and
York voting in favor of the motion.
15.
PUBLIC HEARING:
Consider approval of Case No. PD-186R3, Duke-Freeport,
zoning change request from PD-186R2 {Planned Development-
186R2} to PD-186R3 {Planned Development-186R3} to consider
a revised Concept Plan for Building 3 to reduce the required
parking on approximately 13.8 acres of property located along
the west side of Freeport Parkway, north of Bethel Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-186R3, Duke-Freeport, zoning change request from PD-
CMO51402
Page 6 of 14
186R2 (Planned Development- 186R2) to PD- 186R3 (Planned
Development-186R3) to consider a revised Concept Plan for Building 3 to
reduce the required parking on approximately 13.8 acres of property
located along the west side of Freeport Parkway, north of Bethel Road,
subject to the following condition:
(1)
the parking for a warehouse use may be reduced to a maximum
ratio of one space per 5,000-square feet. In the event that the
demand for parking increases due to the occupancy characteristics
of the building, additional parking shall be provided, while meeting
the requirements of the Landscape Ordinance in effect at the time
that the Detail Plan is approved.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell and York voting in favor of the motion.
16.
PUBLIC HEARING:
Consider approval of Case No. PD-186R4, Duke-Freeport,
zoning change request from PD-186R2 {Planned Development-
186R2} to PD-186R4 {Planned Development-186R4} to attach a
Detail Site Plan to allow the construction of an approximate
160,000 square-foot building {Building 4} and to reduce the
required parking on approximately 11.8 acres of property
located along the west side of Freeport Parkway, north of
Bethel Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve Case No.
PD-186R4, Duke-Freeport, zoning change request from PD-186R2 (Planned
Development-186R2) to PD-186R4 (Planned Development-186R4) to attach a
Detail Site Plan to allow the construction of an approximate 160,000 square-
CMO51402
Page 7 of 14
foot building (Building 4) and to reduce the required parking on approximately
11.8 acres of property located along the west side of Freeport Parkway, north of
Bethel Road. Councilmember Peters seconded the motion; the motion carried
6-0 with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell and York voting in favor of the motion.
17.
PUBLIC HEARING:
Consider approval of the Duke-Freeport Addition, Lot 5, Block
A, a Replat of a portion of Lot 2, Block A, to allow the
construction of an approximate 160,000 square-foot building
(Building 4} on approximately 11.8 acres of property located
along the west side of Freeport Parkway, north of Bethel Road.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to close the Public Hearing and approve
the Duke-Freeport Addition, Lot 5, Block A, a Replat of a portion of Lot 2,
Block A, to allow the construction of an approximate 160,000 square-foot
building (Building 4) on approximately 11.8 acres of property located
along the west side of Freeport Parkway, north of Bethel Road.
Councilmember York seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell and York voting in favor of the motion.
18.
PUBLIC HEARING:
Consider approval of Case No. PD-196, Valley Ranch Baptist
Church, zoning change request from LI (Light Industrial} to PD-
196-LI (Planned Development-196-Light Industrial} to allow an
approximate 43,000 square-foot building addition and the
expansion of the parking lot to include 392 additional spaces
on approximately 7.5 acres of property located at 1501 Belt
Line Road, east of MacArthur Blvd.
CMO51402
Page 8 of 14
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearinti:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve
Case No. PD-196, Valley Ranch Baptist Church, zoning change request
from LI (Light Industrial) to PD-196-LI (Planned Development-196-Light
Industrial) to allow an approximate 43,000 square-foot building addition
and the expansion of the parking lot to include 392 additional spaces on
approximately 7.5 acres of property located at 1501 Belt Line Road, east
of MacArthur Blvd., subject to the following conditions:
(1)
Indicate the requested Planned Development variances on the Site
Plan sheet; and
(2) Correct all inconsistencies on the Site Plan sheet.
Councilmember Peters seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell and York voting in favor of the motion.
19.
PUBLIC HEARING:
Consider approval of the Valley Ranch Baptist Church
Addition, Lot 1, Bloc. k .A, Replat. to allow an approximate
43,000 square-foot buildlng addition and the expansion of the
parking lot to include 392 additional spaces on approximately
7.5 acres of property located at 1501 Belt Line Road, east of
MacArthur Blvd.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
CMO51402
Page 9 of 14
Public Hearinti:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember York moved to close the Public Hearing and approve the
Valley Ranch Baptist Church Addition, Lot 1, Block A, Replat. to allow an
approximate 43,000 square-foot building addition and the expansion of
the parking lot to include 392 additional spaces on approximately 7.5
acres of property located at 1501 Belt Line Road, east of MacArthur
Blvd.; subject to the following conditions:
(1) resolve any inconsistencies between the 24' and 25' fire lane widths;
(2)
obtain easements from the Irving Flood Control District for the
outfall of the 24" and 27" RCP's. Easements should be shown on the
plat with reference to Volume and Page numbers; and
(3) show and label the City limit line along the south side of this
property.
Councilmember Raines seconded the motion; the motion carried 6-0 with
Mayor Pro Tem Stover and Councilmembers Brancheau, Peters, Raines,
Tunnell and York voting in favor of the motion.
20.
PUBLIC HEARING:
Consider approval of Case No. S-1198, Assured Self-Storage,
zoning change request from LI {Light Industrial) to LI-SUP-
1198 {Light Industrial-Special Use Permit-Il98}, to allow the
construction of an approximately 64,200 square-foot mini-
warehouse facility with on-premise residential use {caretakers
quarters) on 4.83 acres of property located along the south
side of Belt Line Road, approximately 4,100 feet east of
MacArthur Boulevard.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council and indicated a 3/4 vote would be required to
approve this item.
CMO51402
Page 10 of 14
Bill Dalstrom, representing the Applicant, addressed the Council.
Steve Sullivan, architect, addressed the Council.
Bill Anderson, Dowdy Anderson, addressed Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Raines moved to approve Case No. S-1198, Assured Self-
Storage, zoning change request from LI (Light Industrial) to LI-SUP-1198
(Light Industrial-Special Use Permit-1198), to allow the construction of
an approximately 64,200 square-foot mini-warehouse facility with on-
premise residential use (caretakers quarters) on 4.83 acres of property
located along the south side of Belt Line Road, approximately 4,100 feet
east of MacArthur Boulevard; subject to the following conditions:
(1)
show and label the floodplain boundary on this sheet in addition to
any storm drain plan submittals;
(2) remove materials that are not to be used from the material
calculation tables;
(3)
dimension all radii along the fire lane. Correct mislabeled radii at
the southeast corner;
(4)
show the power poles along the frontage. Label those which are in
conflict "to be relocated;" and
(5)
add an inlet and storm drain at the west drive approach to capture
runoff from portions of building K, E, and F.
Councilmember Brancheau seconded the motion; the motion carried 6-0
with Mayor Pro Tem Stover and Councilmembers Brancheau, Peters,
Raines, Tunnell and York voting in favor of the motion.
21.
PUBLIC HEARING:
Consider approval of text amendments to Chapter 12, Zoning,
of the Code of Ordinances amending Section 12-30-16, to
CMO51402
Page 11 of 14
revise requirements for restaurants occupying a lease
space/building where there is an existing SUP, and amending
Section 12-20-1, deleting Subsection 7, restaurants in office
buildings as a permitted use in the O (Office) district.
Presentation:
Gary Sieb, Director of Planning and Community Services, made a
presentation to the Council.
Public Hearing:
Mayor Sheehan opened the Public Hearing and advised that no one had
signed up to speak on this proposal.
Action:
Councilmember Tunnell moved to close the Public hearing and approve
text amendments to Chapter 12, Zoning, of the Code of Ordinances
amending Section 12-30-16, to revise requirements for restaurants
occupying a lease space/building where there is an existing SUP, and
amending Section 12-20-1, deleting Subsection 7, restaurants in office
buildings as a permitted use in the O (Office) district. Councilmember
Peters seconded the motion; the motion carried 6-0 with Mayor Pro Tem
Stover and Councilmembers Brancheau, Peters, Raines, Tunnell and
York voting in favor of the motion.
22.
Presentation by Hal Sauls regarding raising speed limits to
those of connecting cities on all major thoroughfares.
Mr. Sauls withdrew this item and chose to speak at Citizens'
Appearances.
23.
Consider appointment of a City Councilmember to the North
Central Texas Council of Governments Regional Emergency
Management Planning Council and agreeing to pay the City of
Coppell's assigned fee to offset the cost of administering the
program.
CMO51402
Page 12 of 14
Action:
Councilmember Peters moved to appoint Diana Raines to the North
Central Texas Council of Governments Regional Emergency Management
Planning Council and agree to pay the City of Coppell's assigned fee to
offset the cost of administering the program. Councilmember York
seconded the motion; the motion carried 6-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines, Tunnell and York
voting in favor of the motion.
24.
Necessary action resulting from Work Session.
There was no action necessary under this item.
25.
City Manager's Report.
A. Budget Update.
ao
City Manager Jim Witt reminded Council that the first budget
workshop would be held on June 3rd. Additional budget
workshops have been scheduled for June 17th, July 1st and
July 25th. Mr. Witt stated budget department meetings had been
held and the IMF distribution shown in the 5-Year Plan will be
made.
26.
Mayor and Council Reports.
A. Report by Mayor Pro Tem York regarding the Municipal
Election.
C.
D.
E.
Report by Mayor Pro Tem York regarding Walk to Paris.
Report by Mayor Pro Tem York regarding CPAC.
Report by Mayor Pro Tern York regarding Spring Football.
Report by Councilmember Tunnell regarding National
League of Cities Community & Economic Development
Steering Committee Meeting.
Report by Councilmember Tunnell regarding Texas
Municipal League Regulation of Development Policy
Committee Meeting.
Report by Councilmember Tunnell retlardintl Chili's grand
opening.
Report by Councilmember Tunnell regarding Coppell High
School graduation.
CMO51402
Page 13 of 14
Bo
Go
Councilmember York thanked all the citizens who came out to vote
in the Municipal Election and congratulated and welcomed
Councilmember Brancheau and congratulated Councilmember
Raines and Mayor Pro Tem Stover.
Councilmember York commended the citizens who put together the
Walk to Paris to raise funds for Officer Michael Johns' family.
Councilmember York thanked the Coppell Citizen's Police Academy
Alumni Association for helping with the walk and congratulated
the new graduates from the academy.
Councilmember York stated there would be a bar-be-que and
auction at the high school on Thursday and the Jr. Varsity and
Varsity football would play on May 23rd.
Councilmember Tunnell reported she had attended the National
League of Cities Community and Economic Development Steering
Committee meeting in Oklahoma City.
Councilmember Tunnell advised she had gone to Austin for the
Texas Municipal League Regulation Development meeting on
May l0th.
Councilmember Tunnell stated she had been to Chili's several
times and encouraged others to visit the restaurant.
Councilmember Tunnell stated that Coppell High School
graduation would be held on May 30th at North Texas in Denton.
Project Graduation will follow until 7:00 a.m. the next morning.
27. Necessary Action Resulting from Executive Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned.
/ I.
Candy Sheehan, Mayor
Libby Ball, City Secretary
M051402
Page 14 of 14