BM 2002-04-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
April 11, 2002
The William T. Cozby Public Library Advisory Board met in regular session on Thursday April
11, 2002 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Douglas Glantz at 7:10.
Other board members present were Chris Reed, Patricia Samms, Saul Friedman, Nancy Lemay,
Carol Ann Myers and Charles Petty. Staff in attendance were Library Director, Kathy Edwards,
Public Services Manager, Connie Moss and Administrative Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED February 14, 2002:
Chris Reed motioned to approve the minutes as written and Carol Ann Myers seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. CONNIE MOSS ON COLLECTION DEVELOPMENT: Connie discussed the
process of selecting materials for the library, and passed out the selection materials for the library
board members to look over. She stated that the library has leased 3 databases, Reference USA,
Learn A Test and Facts' on File. We have access to 60 databases provided by the State Library
and paid via the TIF (Telecommunications Infrastructure Fund). Continued TIF funding will be
evaluated by the State Legislature in 2003.
5. CONSIDERATION OF REVISED COLLECTION DEVELOPMENT POLICY:
Connie presented the revised collection development policy that Jane Darling updated to include
verbiage on selecting Databases and on viewing/listening to audio/visual materials. Board
members received copies of the revised policy on March 29, 2002. Connie noted one correction
to the policy. Kathy Edwards asked the board to approve the revised collection development
policy as corrected. Carol Ann Myers moved to accept the revised and corrected collection
development policy, which was seconded by Nancy LeMay. All were in favor and the policy was
approved.
6. LIBRARY DIRECTOR'S REPORT:
Texas Library Association Annual Conference, April 24-26, 2002: The library will be closed
on Thursday, April 25 for an in-service day for the staff to attend at the Dallas Convention
Center. Kathy stated that Carol Ann Myers will be attending and encouraged all members to
attend the vendor exhibits if possible. There will be 800 vendor exhibits. A vendor exhibit only
pass is available on site for $15.00.
Operational/budget update: The budget has been prepared for FY02/03, which includes the
10% reduction in the operating accounts and $125,000 for the purchase of library materials.
Library received the Lone Star Libraries contract and funding ($10,809) from the Texas State
Library. Staff have been ordering Children's books with the money. This will help offset the
$100,000 cut in the materials budget in FY 01/02.
The library has submitted an application to join the Denton County Library Advisory Board for
FY 02/03. If approved at current funding levels, the library will receive nearly $11,000 from the
County. The library would agree to provide library services to any Denton County resident.
Currently the library provides services to any resident of Texas, under the provision of Lone Star
Libraries. Per the Planning Department, Coppell has 554 residents in Denton County.
Workload: As predicted, increases in Circulation are slowing now that we are approaching the
completion of our first year under new policies and collections. Overall year to date, we are up
37% over last year to date. This is on top of the 46% increase for FY 00/01. Increases will
continue to decrease and level out by the end of April, a year after the installation of the new
system. Use of electronic resources continues to grow at an incredible rate due to the increase in
the number of citizen stations available. As of the end of the March, which marks the first half of
our fiscal year, we had 9,400 in-house Internet uses as compared to 11,710 in all of FY 00/01 and
5,378 in FY 99/00. Reference workload is up correspondingly. As anticipated, use of the library
program rooms is down 13% since we have reduced the hours that rooms are available for
bookings.
7. FRIENDS OF THE LIBRARY:
Reports from members: Patricia Samms reported that to apply for bulk mail, an application
needs to be submitted. We would then receive a stamp, which is a one time fee of $125.00 as
long as you use it every other year. For each mailing another application would need to be
submitted and the cost is $125.00 plus .06 per piece which she calculated would cost about
$800.00 for each mailing. Also there is 33 mailing routes and each route would have to be
packaged separately.
Carol Ann Myers stated that the Chamber of Commerce would put a 1 page flyer in their packets
and that we could also put information in the Women's Club Newsletter.
Kathy Edwards spoke with Sharon Logan, Community Information Officer and Sharon indicated
that the waterbill, Coppell Clips and the web page would be appropriate for disseminating
Friends' information.
September 19, 2002 at 7:00 p.m.was the date and time set for the Friends of the Library
reorganization meeting. A few months before we will place preliminary organizational flyers in
the library to advertise the upcoming meeting.
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It was decided that each library board member would bring a preliminary organizational flyer, a
detailed flyer and a bookmark to the June board meeting. Also, Carol Ann Myers will check into
the price of card stock.
8. ADJOURNMENT: Patricia Samms motioned and Charles Petty seconded to adjourn at
8:45. Carried.
Respectfully submitted,
Janet Lance
Administrative Secretary
Approved as written 6/13/02
C:/minutes/April02.DOC
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