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BM 2002-05-16 PZ Minutes of May 16, 2002 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre-session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, May 16, 2002, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Greg McGahey Commissioner Ann Dragon Commissioner Anna Kittrell Commissioner Texx Stewart Commissioner Sam Clark Also present were Graduate Engineer Teresa Turner, Planning Director Gary Sieb, Assistant Planning Director Marcie Diamond, City Planner Andrea Roy and Sr. Administrative Secretary Barbara Jahoda. Vice Chairman Drew Halsey and Commissioner Rick McCaffrey were absent. PRE-SESSION REGULAR SESSION (Open to the Public) Briefing on the Agenda. Staffbriefed the Commission on the cases. (Open to the Public) 2. Call to Order. Chairman McGahey called the meeting to order. Approval of Minutes dated April 18, 2002. Commissioner Dragon made a motion to approve the minutes of April 18, 2002, as written. Commissioner Kittrell seconded; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. S-1194R~ Frost Bites 1 Italian Ice, zoning change request from PD-178R S-1194 (Planned Development-178R- Special Use Permit-Il94) to PD-178R S-1194R (Planned Development-178R-Special Use Permit-Il94 Revised), to allow a revision to the approved attached signage for the Italian ice cream shop located in the Town Center West Retail Center at 171 iN. Denton Tap Road, at the request of Frost Bites. Presentation: Assistant Director Marcie Diamond introduced the item to the Commission, showing an exhibit of the proposed signage approved during the original Special Use Permit process and the existing revised signage, which incorporates a logo that is approximately 50% of the effective signage area. Since this sign was installed prior to the passing of an ordinance limiting a logo to only 20% of the effective sign area, she stated that staff recommends approval of this request, with no conditions. John Polhetski, 825 Greenway Drive, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: There was none. Action: Commissioner Dragon made a motion to approve Case No. S-1194tL Frost Bites Italian Ice, zoning change request from PD-178R S-1194 to PD-178R S-1194R. Commissioner Clark seconded; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. PUBLIC HEARING: Consider approval of Case No. S-1200~ Deli and Health Food Bar, zoning change request from TC (Town Center) to TC-S-1200 (Town Center, Special Use Permit-1200), to allow the operation of an approximate 324 square-foot deli within the Coppell Family YMCA, located at 146 Town Center Blvd, at the request of Waheed Adam Pharayra. Assistant Planning Director Marcie Diamond introduced this proposal to the Commission, showing an exhibit, reviewing the history of this development. She mentioned that no outside signage is being proposed, and this deli will basically be an accessory use for the patrons. Of the 28 notices sent to property owners within 200', only two responses were returned in opposition to this proposal. Ms. Diamond went on to state that staff recommends approval of this Special Use Permit, reading three conditions into the record. Waheed Adam Pharayra, 2666 Hamilton Drive, Grand Prairie, TX 75052, was present to represent this case before the Commission and answer any questions, stating agreement with 2 staff conditions. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Discussion: Some discussion followed relative to the limited menu and the applicant stated that it would not change significantly. Hours of operation were also discussed, and it was the consensus that the hours should correspond with the hours of the Y. Action: Commissioner Stewart made a motion to approve Case No. S-1200, Deli and Health Food Bar, zoning change request from TC to TC-S-1200, subject to the following conditions: 1) There shall be no outside signage or advertising. 2) The hours of operation shall not exceed those in effect for the Coppell Family YMCA 3) The site plan and floor plan shall be attached to the Ordinance. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. 6. Consider approval of Case No. S-1199~ Uncle's Catering, zoning change request from C (Commercial) to C-S-1199 (Commercial, Special Use Permit-Il99), to allow the operation of an approximate 1,110 square-foot catering use located at 769 MacArthur Blvd., Suite 245, in the Coppell Crossing Shopping Center (Lot 2), at the request of Kamal Dides. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, stating this facility will be a catering, pick-up and delivery service only. No seating will be provided, nor will there be any attached signage. Vinyl lettering on the window may be used for identification, and the applicant is aware that only 10 percent of the window area can be used for signage. Ms. Roy then stated that staff recommends approval of this Special Use Permit, subject to two conditions, which she read into the record. Hala Dides, 489 Forest Ridge, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions, stating agreement with staff conditions. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. 3 Chairman McGahey closed the Public Hearing. Discussion: There was none. Action: Commissioner Dragon made a motion to approve Case No. S-1199, Uncle's Catering, zoning change request from C to C-S-1199, subject to the following conditions: 1) The development of this property shall be in accordance with the site plan, elevations, and floor plan. 2) The hours of operation being limited to 10:30 a.m. to 10:30 p.m. Monday through Saturday and 5 p.m. to 10:30 p.m. on Sunday. Commissioner Clark seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. INFORMATIONAL SIDE NOTE: Prior to forwarding this case onto Ci(y Council, the applicant withdrew his application. o Consider approval of the Creekview Addition Phase H~ Lot 1R~ Block A~ Salon on the Creek~ Site Plan, to allow the development of an approximate 4,960 square-foot office/retail building on approximately 2.0 acres of property located at the northeast corner of Denton Tap and Bethel Roads, at the request of Kevin Wier of Spiars Engineering, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing exhibits, including a color board, stating that ample parking is being provided on this site. She discussed plans to ensure the survival of the existing 22" specimen Cedar Elm tree and staff's recommendation that Council waive the screening wall requirement between this development and the adjoining residential subdivision because of the unique topography, existing vegetation and the creek. Because of the lack of easy accessibility to this site, she advised the Commission of a proposal to shorten the median within Bethel Road, currently being maintained by the Creekview HOA, by 15 feet to accommodate a fire lane and patron access. After reviewing the site plan, elevations and landscape plan, Ms. Roy stated that staff recommends approval of this site plan, subject to eight conditions, which she read into the record. John Spiars, Spiars Engineering, 700 E. Park Boulevard, Suite 210, Plano, TX 75074, was present to represent this case before the Commission and answer any questions. He stated agreement with most staff conditions. He added that they would attempt to meet with the Creekview HOA to discuss an amicable access agreement. Discussion: Some discussion followed with regard to signage and the staff's recommendation that the 4 applicant obtain written authorization from the Creekview HOA to redesign the median in order to allow for direct access into this property. It was suggested this condition be changed to state that the developer must attempt to meet with the HOA to discuss the issue. Although not a Public Hearing, Chairman McGahey asked for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Action: Commissioner Dragon made a motion to approve the Creekview Addition Phase II, Lot 1R, Block A, Salon on the Creek, Site Plan, subject to the following conditions: 1) No improvements (trees, structures, etc.) will be allowed in the 100-year floodplain without an approved floodplain permit. 2) City Council waiver of the screening fence adjacent to the floodplain, Per Section 33.1.8 of the Zoning Ordinance. A note must be provided on the plan, indicating the request of Council to waive the screening fence requirement. 3) Revise label on site plan sheet to coincide with the lot description in the Title Block-Lot 1R, Block A, Creekview Phase II. 4) The attached signage shall be permitted as shown on the site plan, with black letters within the approximate 21 square-foot area shown on the front faCade. 5) The existing 22" Cedar Elm is classified as a specimen tree. If the tree dies within two (2) years of the issuance of the Certificate of Occupancy, the owner shall be responsible for tree reparation for the appraised value of the tree as determined by the CLTA (Council of Landscaping Tree Appraisers) Guidelines. 6) Provide a detail of the wall and concrete construction, to the City's Landscape Manager, for the area around the specimen tree. 7) Schedule a meeting with the Creekview Addition Homeowners Association to discuss allowing modifications to the median within Bethel Road or provide an alternative driveway layout, without disturbance to the median, to the satisfaction of the Fire Marshal and City Engineer prior to the June 11th City Council meeting. 8) Revise inconsistencies among plan sheets (including drainage and grading plan) regarding the finished floor elevations. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. 5 go PUBLIC HEARING: Consider approval of the Creekview Addition Phase H~ Lot 1R~ Block A~ Replat, to allow the development of an approximate 4,960 square-foot office/retail building on approximately 2.0 acres of property located at the northeast corner of Denton Tap and Bethel Roads, at the request of Kevin Wier of Spiars Engineering, Inc. Presentation: City Planner Andrea Roy introduced the item to the Commission, showing an exhibit, stating that staff recommends approval, with no conditions. John Spiars, Spiars Engineering, 700 E. Park Boulevard, Suite 210, Piano, TX 75074, was present to represent this case before the Commission and answer any questions. Discussion: There was a question regarding the remainder of the lot. Ms. Roy stated that only about 2.1 acres are being replatted as Lot 1R, Block A. The remainder will retain the designation of Lot 1, Block A. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. Action: Commissioner Clark made a motion to approve the Creekview Addition Phase II, Lot iR, Block A, Replat, with no conditions. Commissioner McGahey seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. o PUBLIC HEARING: Consider approval of the Shadydale Acres~ Tracts 6Al & 6A2~ Block B~ Replat, to allow the subdivision of a 0.695 of an acre tract of land into two single-family lots located at the northwest corner of Shadydale Lane and Shady Oak Lane, at the request of Steve Payne Architects and Builders, Inc. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing exhibits, giving the history of this subdivision and stating that City Council's waiver of the alley requirement is being requested. She stated that of 12 notices sent to property owners within 200 feet of the original subdivision, two responses in opposition and one response in favor were returned to the Planning Department. Twenty-five additional responses in opposition to this request were received from people living outside the affected area, expressing concern for tree preservation. Since this replat meets all requirements of zoning and is consistent with the development pattern to the north, Ms. Diamond stated that staff recommends approval, subject to three conditions, which she read into the record. Steve Payne, Architect/Custom Home Builder, 607 Lake Park Drive, Coppell, TX 75019, was present to represent this case before the Commission and answer any questions, stating agreement with staff's conditions, adding that every effort is being made to preserve as many trees as possible. Discussion: Some discussion followed with regard to the fact that this replat meets all City ordinances, the applicant's conservation of trees and the lot sizes in the area being largely consistent. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: Doak Lamber~, 120 Shadydale, Coppell, TX- representing himself and two neighbors, expressed concern with regard to the removal of some of the trees, and fear of devaluating properties in the area. Eric Wewers_, 135 Clover Meadow, Coppell, TX - stated that his family will be relocating to the southern-most lot, and they are committed to saving as many trees as possible. Wendy Lambert, 120 Shadydale, Coppell, TX- expressed concern with regard to the plans for the northern lot and the preservation of its many trees. She also asked whether or not there was a deadline for receiving comments from homeowners. Ms. Diamond responded by saying that her count was as of receipt of today's mail. Chairman McGahey closed the Public Hearing. Action: Commissioner Dragon made a motion to approve the Shadydale Acres, Tracts 6Al & 6A2, Block B, Replat, subject to the following conditions: 1) A Tree Preservation and Retribution Plan shall be approved prior to the issuance of a building permit for these lots. 2) City Council approval of an alley waiver. 3) The existing home on this tract will be removed prior to filing this plat for record with Dallas County. Commissioner Stewart seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. 10. Consider approval of the Community Credit Union Addition~ Lot 1~ Block 1~ Minor Plat, to allow the development of an approximate 6,000 square-foot financial institution on 1.675 acres of property located at the southwest corner of S.H. 121 and Denton Tap Road, at the request of Paul Mannel, Vilbig & Association. 7 Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit, stating that discussions are being held with TxDOT to obtain the required permits for the driveway and deceleration lane offthe S.H. 121 Bypass. She also mentioned that two water easements need to be deleted from the plat. Ms. Diamond went on to state that staff recommends approval of this Minor Plat, subject to two conditions, which she read into the record. David Vilbig, Vilbig & Associates, 10132 Monroe Drive, Dallas, TX 75229, was present to represent this case before the Commission and answer any questions, stating agreement with staff's conditions, adding that he's met with TxDOT, and they've indicated there'll be no problem with allowing a deceleration lane. Discussion: There was no discussion. Action: Commissioner Kittrell made a motion to approve the Community Credit Union Addition, Lot 1, Block 1, Minor Plat, subject to the following conditions: 1) Coordinate with City Staff to obtain the required permits from TxDOT for the driveway and the deceleration lane. 2) Delete the two water easements that are for the fire hydrants. Commissioner Dragon seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. 11. CONTINUATION OF PUBLIC HEARING: Consider approval of text amendments to Chapter 12, Zoning, of the Code of Ordinances to amend Section 12-42-1 Definitions, providing for a definition of mini-warehouse (convenience storage), Section 12-31-6.20 revising parking for mini-warehouse (convenience storage), Section 12-30-12 requiring SUP for mini-warehouse use in the Light Industrial District, and deleting subsection 34 of Section 12-31-6, to clarify the parking requirements for general warehouse use. Presentation: Assistant Planning Director Marcie Diamond introduced the item to the Commission, showing an exhibit, mentioning there is currently no definition of this use and development standards need to be included. She further stated that the reference to one-story buildings should be deleted from the Definitions section, adding that staffrecommends approval, as amended. Public Hearing: Chairman McGahey opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman McGahey closed the Public Hearing. 8 12. Discussion: Some discussion followed with regard to warehouse parking. Chairman McGahey reopened the Public Hearing. The following person spoke: Lee Foreman, 629 Pheasant Lane, Coppell, TX - expressed his opinion as to warehouse parking requirements, agreeing with staff's recommendation. Again, Chairman McGahey closed the Public Hearing. Action: Commissioner Stewart made a motion to approve the text amendments to Chapter 12, Zoning, of the Code of Ordinances amending Section 12-42-1 Definitions, providing for a definition of mini-warehouse (convenience storage), Section 12-31-6.20 revising parking for mini- warehouse (convenience storage), Section 12-30-12 requiting SUP for mini-warehouse use in the Light Industrial District, and deleting subsection 34 of Section 12-31-6, to clarify the parking requirements for general warehouse use, deleting reference to one-story in height from the mini-warehouse Definitions section. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Clark, Kittrell, McGahey, Dragon and Stewart voting in favor. None opposed. General discussion concerning planning and zoning issues. A. Update on Council planning agenda actions on May 14, 2002: a. Case No. PD-186R3, Duke-Freeport, zoning change request from PD- 186R2 to PD-186R3 to consider a revised Concept Plan for Building 3 to reduce the required parking. b. Case No. PD-186R4, Duke-Freeport, zoning change request from PD- 186R2 to PD-186R4 to attach a Detail Site Plan to allow the construction of an approximate 160,000 square-foot building (Building 4) and to reduce the required parking. c. Duke-Freeport Addition, Lot 5, Block A, a Replat of a portion of Lot 2, Block A. d. Case No. PD-196, Valley Ranch Baptist Church, zoning change request from LI to PD-196-LI to allow an approximate 43,000 square-foot building addition and the expansion of the parking lot to include 392 additional spaces. e. Valley Ranch Baptist Church Addition, Lot 1, Block A, Replat. f. Case No. S-1198, Assured Self-Storage, zoning change request from LI to LI-SUP-1198. (3/4 vote of Council needed to overturn recommendation of denial by Commission) g. Text amendments to Chapter 12, Zoning, of the Code of Ordinances amending Section 12-30-16, to revise requirements for restaurants occupying a lease space/building where there is an existing SUP, and amending Section 12-20-1, deleting Subsection 7, restaurants in office buildings as a permitted use in the O (Office) district. Planning Director Gary Sieb advised the Commission of Council's approval of all the above-listed agenda items. Director' s comments: There were none. With nothing further to discuss, the meeting adjourned at approximately 7:50 p.m. Greg McGahey, Chairman ATTEST: Barbara H. Jahoda, Sr. Administrative Secretary 10