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BM 2002-05-08 CEDCCOPPELL EDUCATION DEVELOPMENT CORPORATION MAY 8, 2002 MINUTES The Coppell Education Development Corporation met at 7 p.m. on Wednesday, May 8, 2002 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. In attendance: Jerry Coker, President Peggy Quinn, Vice President Betty Carter, Secretary David Hermanski, Board Member Tiffany Pittman, Board Member Quay Bratton, Board Member Also present: Jim Witt, City Manager Kathy Wilkerson, Deputy City Secretary Absent Ann Golding, Board Member Item 1. Call to Order. President Jerry Coker called the meeting to order at 7:05 p.m. Item 2. Approval of Minutes: March 20, 2002 and April 10, 2002. David Hermanski motioned to have the March 20, 2002 minutes approved. Peggy Quinn seconded the motion, and the motion passed 6-0. David Hermanski asked that on the April 10, 2002 minutes the following changes be made: (The additions will be bolded and the deletions with be marked with a strikethrough.) Item 3: Currently, the CEDC would have to accept for consideration grant applications that meet the guidelines as written. Item 4: Jim Witt suggested that all grants agreements be changed and e-mailed to board members. Peggy Quinn motioned for approval of the amended April 10, 2002 minutes. Tiffany Pittman seconded the motion, and the motion passed 6-0. Minutes May 8, 2002 Page Two Item 3. Presentation by Jim Witt regarding Public Hearing Components of Grant Applications. There was discussion regarding the process the grant requestors will be using to publish their Public Hearings to let the public know when they will be considering the grant applications at the School Districts Board Meetings. This item was tabled and was considered with Item 5. Item 4. Review and Approval of Grant Applications. A. Lewisville 1SD Stephanie Davis, 3rd Grade Teacher, was present to answer questions from the Committee. The grant application requests $4, 200 for the purchase of library books for Southridge Elementary School in Lewisville. There was discussion regarding how well put together the application was; what was the definition of literacy that was used in the application; questions regarding the incentive programs currently used at the school; whether the school had a school librarian; would Ms. Davis be working with the librarian, Melissa Marsalis, on the project; and whether the books would be in the classroom or actually housed in the school library. Peggy Quinn motioned to approve a dollar amount of $4,200, based on availability of tax revenue, for the purchase of library books. David Hermanski seconded the motion, and the motion carried 6-0. B. Carrollton-Farmers Branch 1SD Holly Barber, Principal, Riverchase Elementary, was present to answer questions from the Committee. The grant application requests an amount up to $30,000 to hire a part-time position for an Instructional Technology Support person. This part-time position will be used to train the teachers how to integrate technology in their every day curriculum. There was discussion regarding how well put together the application was; what was the decision to hire someone part-time based on, funds availability or student need; what exactly would be the responsibilities for this position. Minutes May 8, 2002 Page Three Betty Carter motioned to approve a dollar amount of up to $30,000, based on availability of tax revenue, for hiring a part-time Instruction Technology Support person. Quay Bratton seconded the motion, and the motion passed 6-0. Item 5. Modifications of Grant Application Instructions. The following changes were suggested for the grant applications: (The additions will be bolded and deletions will have a strike-through) Application Prerequisites: All applicants shall call for a Public Hearing to be held at a regularly scheduled school board meeting. This Public Hearing shall ~nc!ude allow comments from the public, as well as an overview of each grant to include the number of students served, areas in which funds will be spent, and the total amount ofgr-am monies requested. The hearing must allow comments from the public. Notice of the public Hearing shall be published in ~ a newspaper of the applicant, and shall be done as a Legal Notice and published two weeks consecutively before the public Hearing. A copy of the two Legal Notices, along with the agenda for the meeting in which the Public Hearing is held, and an excerpt from the minutes shall be included with the application that is submitted to CEDC. Jim Witt, will make all the suggested changes and bring them back to the next regularly scheduled CEDC meeting. Mr. Witt will also include the State law explanation of what constitutes an official newspaper. There was discussion regarding whether the applicants should be required to post in more than one local newspaper; should more be requested of the grant applicants than is currently required for the City of Coppell; the Committee requested that the grant applications be posted with the agenda for the Public Hearing; there was a consensus that all incomplete grant applications will not be considered; should there be a separate Public Hearing for each grant application; and when all the changes have been made a letter should be sent to the entities that have already been approved for grants stating what changes have been made to the process. Item 6. Report and Discussion on Charter Schools. There was discussion regarding whether Charter Schools should be included in the grant application process; how the State law treats Charter Schools; do Charter Schools have an open enrollment; can the Charter Schools be requested to provide information to the Committee; if the Charter School currently has Coppell children that attend their school, what is their zoned school Minutes May 8, 2002 Page Four if they were not attending the Charter School; what grades are served by the Charter Schools; and it was requested that the City Attorney attend the June meeting to discuss more about the Charter Schools. Adjournment A motion to adjourn was made by Tiffany Pittman and seconded by Betty Carter. The motion passed, and the meeting was adjourned at 9:00 p.m. Respectfully submitted, Kathy Wilkerson Deputy City Secretary