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CP 2002-06-03 Budget Workshop ~ (H C N t:cI I: Q. rIIll fll - ~ Q "'l r :r Q 'C Budget Meeting June 3, 2002 Agenda I. Presentation by Service Organizations (a) Coppell Substance Abuse Commission (b) Children's Advocacy Center for Denton County (c) Metrocrest Social Service Center (d) Special Care & Career Services (e) Coppell Chamber of Commerce (f) Coppell International Music Exchange (g) Senior Adult Services (h) Metrocrest Family Medical Clinic (i) The Family Place II. Other Funds (a) Special Revenue Funds (b) CRDC Funds Ill. Mayor and Council Budget I V. Retreat 00'1:1 $ ~ .... ifI $6 S- Ol, "'I Q a: := := I:l" N' '-< SO I:; Q ::I '" COPPEl.l. SUBST"'~CE ABUSE COMMISSION May 14, 2002 Mayor and City Council City of Coppell 255 W. Parkway Coppell, Texas 75019 RE: 2002-2003 Budget Request Dear Mayor and Council, The Coppell Substance Abuse Commission (CSAC) has participated in seyeral events this past year. We again co-sponsored the .\loonlight Walk for a Drug Free Coppell and proyided the citizens of Coppell with ribbons for Red Ribbon Week. The Commission is also in the process of introducing the program Those Who Host. Loose the Most, to the citizens of Coppell. Weare also in the beginning stages of planning and organizing the Shattered Dreams program for the Spring of 2003 at Coppell High School. The Commission would like to thank the City Council for your continued support of our efforts in educating our community as to the harmful effects of drugs and alcohol. We will once again appreciate your continued financial support in our upcoming programs, those being Shattered Dreams, Moonlight Walk for a Drug Free Coppell, and Red Ribbon Week. Attached is a breakdown of expected expenses for the upcoming year. We understand that many entities are having financial difficulties and that funds for various programs are limited, so we \-vould like to thank you in adyance for any financial assistance that you may afford our organization. Lori Walker and I would be happy to meet with you at the scheduled meeting on June 3, 2002 to discuss this proposal and answer any questions that you may have. Sincerelv, J --1)~n I 7] h~--1 Kin: Moblev ep:.:/7 ) President attachment Coppell Substance Abuse Commission P.O.Box 1541, Coppell, Texas 75019 (972) 304-3642 Coppell Substance Abuse Commission Proposed Budget 2002-2003 Item I Amount I $6,000.00 I I I ~ered Dreams I Makeup Crosses jFilm and Developing .d VI eo Tapes . Video/ Audio Rental Fog Machine I I Vehicle Rental ! I Retreat Challenge Course I .. . . I : 1 eo Itmg I I Moonlight Walk $1,000.00 I Supplies and Miscellaneous S 500.00 ! , i Red Ribbon Week i I Office Su lies I , I \ d Ed pp I I $7,500.00 May 14, 2002 / .::::~ . I I .. .. . '. "- , Children's Advocacy Center for Denton County ''''.. r.. I I "., I,,;;t:ec (, w". 'M! April 23. 2002 D @@ow The Honorable Candy Sheehan City of Cappel! P. O. Box 478 Coppel!, TX 75019 APR 3 0 2002 C I ~ ~ V ~ ~ ~ ~ ~ lL~ Re: Citv of Coppel! Funding for CACDC . . Dear Mayor Sheehan: >' On behalf of the Children's Adyocacy Center for Denton County and the clients we serye, I wish to thank the City of Coppell for the financial support we have received for the past three years. The Advocacy Center is requesting funding for FY2002-2003 in the amount of $3,S00. The Advocacy Center is proud to include the City of Coppel! among the agencies that participate in this collaborative response to child abuse in our communities. We look fOf\vard to an ongoing partnership with the City of Cappel! in the effort to provide justice and healing for abused children and their families. [ hu\e enclosed for the council's review information about services provided to Coppell residents in 200 I and 2002 as well as our non-profit status verification, FY2002 budget, current financial statements and Certificate of Amendment from the State of Texas. I will be the presenter afthe June 3 Budget Workshop. In the meantime, please call me if anything further is necessary or if YOLl have any questions. Sincer Iy. ~ .;tV~ru ose Boehm Interim Director Enc. .. " .. ' ~ .. it: . .... .... ! ;. .;~\ ~~~---- ,,~I ; .1" ^ \,1 l ilrr~"IN.{ Ih, (,,,', ,,' 1i>wH ' I)~r (h,i"~, ~ ""Ie 1 qhL -\rcht1r ,'\'d'~lU(, . l_,__,\\ i\\:Ilc', T\ -:,( ~i~- · 'I-~ ) 1-.~;-) · I~x I,~~ ; 1 -.!')(}(,',q · if/rtY"I, I '~()_h;-)h.-t()3{) · \\\\ \.....dccJe.(om \.'.( CHILDREN'S ADVOCACY CENTER FOR DENTON COUNTY in collaboration with the City of Coppell SUMMARY OF STATISTICS Total clients served by DCCAC in 2001: 1,487 Total Coppell residents served in 2001: Total units of service provided to Coppell residents in 2001 18 102 Total Coppell residents served so far in 2002 Total units of service provided to Coppell residents in 2002 7 55 The missiDn Dfthe Children's AdvDcacy Center fDr Dentan Caunty is to. pravide services to. abused children and their families through a callabarative approach to. the investigatian, prosecutian, treatment and preventian af child abuse. This team respanse promates emational healing far children and strengthens the prasecutiDn Df offenders. BENEFITS TO THE COPPELL COMll1UNITY 1) Reduction of trauma experienced by child victims, achieved by the DCCAC providing: -+ video-taping facilities to reduce the number of interviews the child must endure -+ a "child-friendly" atmosphere & single location for victims to meet with involved professionals -+ immediate crisis stabilization -+ on-going support services 2) More offenders held accountable for their crimes, by providing: -+ coordination and facilitation of joint investigations by the agencies involved -+ facilitation of weekly case review meeting in which agencies share information obtained through their respective investigations, and in which the needs of the victim and family are assessed. 3) Emotional healing of child and family victims promoted, by providing: -+ immediate. free therapy to child victims and non-offending family members -+ Clinical staff as members of the multidisciplinary team to provide input on child's emotional best interests -+ support and training for non-offending parents on protection and appropriate responses to the child victim. -+ assistance with filing for victims compensation funds -+ assistance with understanding the criminal justice system 4) Increased community awareness of child abuse, by providing: -+ free educational programs as requested -+ information and referral services to community members -+ free literature on child abuse and related issues ::f:'::~JA.:.. ~E~;E:Jt,"E SER'J:CE J:S~R:CT DI~EC~O~ ? o. 3CX 25J3 ;: S:? .:;.o~ T:.1E~J': C F ~""~~ , ~- .... ........ 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Plate ~:~~~da::Qn sta:~s, please .<ee;: l~~- pe~a::e~:: =eco=cs, I: :'/01...:. ::a~le a::y (~lles::'::-'..5, ;:___ea.se :::::;~.:ac": :::~ ;:e:-son ',.;hose ::3.~e 3.:1c. :e___e::::-'...cce C'...l.:7'...::e:- a::~ she.....--:--. 3..:::8~,/e, S.::-'.c~::-~=-! !__...._.:}/ /! ~c~ Lec~e= ::sc (:JCi/=~ 2:18PM 04/23/02 Accrual Basis Denton County Children's Advocacy Center Profit & Loss January 1 through April 23, 2002 Jan 1 - Apr 23, 02 Income 4100. Donations 4150 . Foundation 4500 . Grants-Government 4700, Special Events 4850 . Investment Income 4904 . SANE Donations/Grants 28,744.49 5,244.49 108,505.84 16,765.00 468.15 10,928.00 --- - - ---~--~ 170,655.97 Total Income Expense 6560 . Payroll Expenses 8000 . Professional Fees 8100. Supplies 8200 . Telephone 8300 . Postage & Shipping 8400 . Occupancy 8500 . Equipment Rent, Purch, & Maint. 8600 . Printing & Publications 8700 . Travel 8800 . Conferences, Conv" & Meetings 8900, Travel & Training-Team (Travel-Team) 8950 . Travel & Training-Staff 9000 . Membership Dues 9300 . Insurance 9400 . Miscellaneous 9802 . SANE Expenses Total Expense 82,950.92 11,222.74 2,563.52 3,344.60 1,860.44 23,275.50 1,430.07 2,968.96 1,079.34 100.00 950.97 1,041.44 251.00 1,734.00 6.00 21,592.70 ---------- 156,372.20 Net Income 14,283.77 Page 1 2:50 PM 04/16102 Accrual Basis Denton County Children's Advocacy Center Profit & Loss Budget Overview January through December 2002 Jan - Dec 02 Income 4100 . Donations 4150. Foundation 4500 . Grants-Government 4510 . Federal Government Grants 4520 . Local Government Grants 4530 . State Government Grants Total 4500 . Grants-Government 4700 . Special Events 4704 . Golf Tournament 4705 . Breakfast 4708 . Misc. Events Total 4700 . Special Events 74,30000 4,00000 171,00000 101,50000 67,000.00 339,5COOO 15,00000 25,000.00 200.00 40,20000 Total Income Expense 6560 . Payroll Expenses 6561 ' Salaries (Regular Salaried Employees) 6562 . Employee Benefits (Employee Benefits) 65621 . Retirement (Exec Dir self-paid retirement) 65622 . Medical & Dental Insurance (Employee In... Total 6562 . Employee Benefits (Employee Benefits) 6563 . Payroll Taxes, Etc. 65631 . FICA/Medicare 65632 . Unemployment Insurance 65633 . Worker's Compo Insurance Total 6563 . Payroll Taxes, Etc. 458.000.00 245,00000 7,00000 12,60000 19,60000 19,000.00 300.00 1,60000 20,90000 Total 6560 . Payroll Expenses 8000 . Professional Fees 8008 . Audit Fees 8013 . Background ChecksNolunteers 8015 . Childcare (Childcare for therapy) 8017 . Accounting Total 8000 . Professional Fees 8100 . Supplies 8102 . Therapy Supplies 8104 . Food & Beverage 8106. Office Supplies 8107. Promotional items (T-shirts, checkbk covers ... 81075 . DecorationslFloral 8107. Promotional items (T-shirts, checkbk cove... Total 8107. Promotional iterns~T-shirts, checkbk c... 8110 . Appreciation Gifts Total 8100 . Supplies 8200 . Telephone 8201 . Telephone Service 8202 ' Long Distance 8204 . Internet Service (Internet service charges) Total 8200 ' Telephone 8300 . Postage & Shipping 8301 . Postage & Parcel Post 8305 . Postage Equipment Rental & Purc 8306 . Bulk Mail Total 8300 . Postage & Shipping 285,50000 4,00000 800.00 2,20000 5000.00 12,00000 2,00000 1,000.00 5,00000 300.00 1,500.00 1,800.00 1,00000 10,80000 7,00000 2,000.00 500.00 9,50000 3,00000 200.00 1,000CO 4,200.00 Page 1 2:50 PM 04/16/02 Accrual Basis Denton County Children's Advocacy Center Profit & Loss Budget Overview January through December 2002 Jan - Dec 02 8400 . Occupancy 8401 . Office Rent 8413 . Electricity 8414. Gas 8415. Water & Sewer 8416. Janitorial & Maintenance 8419. Licenses & Permits 8422 . Garbage Pick-Up 8423 . Security Monitoring Total 8400 . Occupancy 8500 . Equipment Rent, Purch, & Maint. 8502 . Equipment Purchase, Misc. 8503 . Equipment Maintenance 8504 . Purchase-Computer/Software 8505 . Video, etc. Total 8500 . Equipment Rent, Purch, & Maint 8600 . Printing & Publications 8601 . Printing 8606 . Subscriptions to Periodicals 8607 ' Purchase of Publications 8608 . Media Use Charges-Public Info. Total 8600 . Printing & Publications 8800 . Conferences, Conv., & Meetings 8801 . Food & Beverage Costs 8802. Meeting Space & Equip. Rent 8805, Speakers' Honoraria & Expenses Total 8800 . Conferences, Conv., & Meetings 8900. Travel & Training-Team (Travel-Team) 8901 . Air Fare - Team 8902 . Hotel - team 8903 . Meals, Incidentals - Team 8904 . Registration - Team Total 8900 . Travel & Training-Team (Travel-Team) 8950 . Travel & Training-Staff 8951 . Auto Allowance. Staff 8952 . Air Fare - Staff 8953 . Hotel - Staff 8954 . Meals, Incidentals - Staff 8955 . Registration - Staff Total 8950 . Travel & Training-Staff 9000 . Membership Dues 9001 . Individual Dues 9002. Organization Dues 9003 . Licensure/Certifications 53,40000 8,00000 2,000.00 400.00 4,80000 100.00 800.00 400.00 69,90000 500.00 2,000.00 4,000.00 50000 7,00000 3,00000 35000 150.00 2,00000 5,50000 2,000.00 3,00000 1,000.00 6,00000 3,50000 5,00000 10000 5,00000 13,60000 2,00000 1,50000 1,50000 600.00 2,00000 7,60000 300.00 1,000.00 300.00 1,60000 Total 9000, Membership Dues 9200 . Major Property & Equipment 9201 . Land Total 9200 . Major Property & Equipment 16.000.00 16,00000 Page 2 2:50 PM 04/16/02 Accrual Basis Denton County Children's Advocacy Center Profit & Loss Budget Overview January through December 2002 Jan - Dec 02 9300 . Insurance 9301 . D & 0 Insurance 9302 . Bonding Insurance 9303 . Liability Insurance 9307 . Malpractice Insurance Total 9300 . Insurance Total Expense 1,50000 300.00 6,50000 500.00 8,80000 458,00000 0.00 Net Income Page 3 C)rpu[":.Itluns Sectron PO Go\. L3697 .~ustln. Tex:.lS 7:3~ll-369-:' Henry Cuellar Secretary of State RECEIVED ()ffice of the Secretary of State CERTIFICATE OF A.\IE~D"[E:\IT OF ChIldren's Advocacy Center for Denton County, Inc, 132-+19401 [fom1erly: DE\ITON COU0JTY CHILDRE.'I'S ,--\DVOCACY NETWORK, fNC.] The undersigned. as Secretary of State of Texas. hereby certifies that the attached Articles of amendment for the above named entiry have been received in this office and have been found to conform to la\v. .-\CCORDL~GL Y the undersigned. as SecretillY of State, and by virtue of the authority vested in the Secretar:, by law hereby issues this Certitic::lte or- .-\mendment. DateJ US 15 21)()[ Effective: 081.5;2001 ~~ Henry Cuellar Secretary of State C ,Jr11c' VISit liS 011 [he lntc':nct :.It :1ttp. \\\\i\V sosstate[\.llS r~jO"[I' 121 4t)~-')') F\.\I) 12) 463-:57()l) TT'O-l-I 1 J . "_':; -j r ': I ) " f j~!' :-t..: ! FILED In the Offlc. of the Secretary of State of Texas ARTICLES OF Al"\1ENDMENT AUG 1 5 2001 Corpofatlon~ Section Pursuant to the Provisions of article 1396-4.03 of the Texas Non-Profit Corporation Act, :'S) the undersigned corporation adopts the following articles of amendment: ~~ I. The name of the corporation is Dentnn County Children" s Advocacy Netw~~ '\ Inc., a non-profit corporation. ~ ') The foUowing amendments to the articles of incorporation were adopted on August 7, 2001. Article I is amended to read as foUows: The name of the organization shall be Children's Advocacy Center for Denton County, Inc., a non-profit organization. Article VII is amended to read as follows: The location and mailing address of the corporation's registered office, and the name of its initial agent at such address are as follows: Registered Agent: Jane Graham Location and .\-failing Address Of Registered Office: 1960 Archer Avenue Le\\'1sville, TX 75077 The amendment was adopted at a meeting oftbe board of directors held on August 3, and received the vote of a majority of the directors in office, there being no members having voting rights in respect thereof. Inc. FILED In the Office of the Secretary of State of Texas ARTICLES OF INCORPORATION AUG 221994 OF COq1oratiOIl3 Sectiou DENTON COUNTY CHILDREN'S ADVOCACY NETWORK, INe. ARTICLE 1. The name of the organization shall be Denton County Children's Advocacy Network, Inc., a non-profit corporation. ARTICLE II. The corporation is a non-profit corporation. ARTICLE III. The period of duration of the corporation shall be perpetual. ARTICLE IV. The purposes for which the corporation is organized are exclusively religious, charitable, scientific, literary, and educational within the meaning of Section 501 (c )(3) of the Internal Revenue Code of 1954, or the corresponding provision of any future United States Internal Revenue law. Notwithstanding any other provision of these articles, this organization shall not carry on any other activities not permitted to be carried on by an organization exempt from j:"",A"'r~ 1 l'n~o-e t"v ....,,,.l"'... C'e".;"n 5" 1 {" \(~\ of .J..", Tnt"'rnal Re'I"'n"" C(\n.. of" 19~4 "r tnp &'_U'wo' a..... 1\.. ill a..-.. ""'.1U....... ..... ""lo..V1 V \...., J -' J ;...1""" ~h,.......... .... "",.i. __ oJ -.... ..... - ., - - .....-- corresponding provisions of any future United States Internal Revenue law. ARTICLE V. The Corporation will have no members. ARTICLE VI. The manner by which the Directors shall be elected is set forth in the by-laws. page 1 of3 ARTICLE VII. The by-laws shall be adopted and amended by a majority vote of the Board of Directors and Advisory Board of Directors. ARTICLE VIII. The location and mailing address of the corporation's registered office, and the name of its initial agent at such address are as follows: Registered Agent: Location and Mailing Address of Registered Office: Jane Graham 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 ARTICLE IX. The initial Board of Directors shall consist of three members, the name and address of which is as follows: Jane Graham 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 David A. Williamson 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 Anna Rae Rozell 5th Floor Carroll Courts Bldg. P.O. Box 2344 Denton, Tx 76202 fu'{ TICLE X. The name and addresses of the incorporators of this corporation are as follows: Jane Graham 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 Anna Rae Rozell 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 5th Floor, Carroll Courts Bldg. P.O. Box 2344 Denton, Texas 76202 David A. Williamson page 2 of3 ARTICLE XI. Upon the dissolution and liquidation of the assets of the corporation, after paying all liabilities and obligations of the corporation., and after returning all assets held by the corporation upon conditions requiring return, transfer, or conveyance with those terms and conditions, any assets remaining shall be distributed or transferred to one or more no-profit groups, corporations, or organizations, or law enforcement agencies, engaged in or organized for charitable, benevolent, civic, law enforcement, or child abuse prevention purposes or activities, which themselves are exempt as organizations described in Section 501(c)(3) and 170(c)(2) of the Internal Revenue Code of 1954 or corresponding sections of any prior or future Internal Revenue Code, The particular groups, organizations, or corporations shall be a majority vote of the Board of Directors. IN WITNESS WHEREOF, the undersigned incorporators have executed those Articles of Incorporation the ;511 day of "'-r,L , 1994. ~~~ Jane Graham .. .. Cl2~o~ Anna Rae Rozell page 3 of3 j A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch 10 METROCREST SOCIAL SERVICE CENTER April 24,2002 Mr. Jim Witt City Manager of Coppell P,O. Box 478 Coppel!, TX 75019 Dear Mr. Witt, The Metrocrest Social Service Center has been meeting emergency needs of the citizens in this community for 31 years. The contract with the City of Coppell has never been more important in the stabilizing of families in crisis than during these times of economic downturn and the resulting layoffs. Following the tragedy of September 11, requests for assistance jumped 28%, as many in the service industry experienced sudden loss of income. This increase in demand continues at a level of 28% with little encouraging news from the economy. Many of these newly unemployed individuals entered the work world during the boom of the last ten years and have never before experienced such a threat to their financial stability. The majority of those served, however, are familiar with hard times as they are the "last hired, first fired," working poor, First. we offered our basic services described below. Then we expanded our employment services program and added a financial management element including a new relationship with Consumer Credit Counseling Services for assistance to those who are behind in mortgage payments. Our provision of short-term emergency assistance to families met the essential needs of shelter (rent and utility payments), food (multiple trips through our pantry) and clothing (from the Thrift Store) for 31,680 individuals in fiscal year 2001, of whom 818 were from Coppel!. (Please see enclosed Program Data Report) Additionally, we helped with medical prescriptions, limited transportation and a fan give-away during the summer months. Volunteers augmented our staff, working 25,023 hours in service to the community. 1103 S. Josey, Suite 114 · Carrollton, Texas 75006 · (972) 446-2100 · FAX (972) 446-2102 · mssc@airmail.net www.socialservicecenter. 0 rg During this time, $12,806 was allocated for service to residents of Coppel!. In addition to this real dollar cost, we distributed approximately 5,261 pounds of food. Clothing, new shoes, school supplies and holiday gifts were also available to Coppell families. The total value of cash and services was $28,007. These are difficult times for all of us. We recognize that the City of Coppell has challenging decisions to make regarding allocation of funds, due to loss of tax revenue, Please consider the unique services we provide to the families of Coppell also caught in this economic downturn, Your funding is essential, so that we can continue to provide assistance to this segment of the population. Please accept this letter and the supporting enclosures as our request to renew the contract for provision of emergency services, at the level of $9,000, reflecting the increased need. We look forward to continuing our partnership with the City of Coppell in service to its citizens. Respectfully, ~ .~ ;\. '~u(~\.Vft-J~-J Bunny summe~n Executive Director Enclosures: (1) History/Mission (2) 2001 Program Data Summary (3) Brochure (4) Budget (5) Audit Report (6) 501 (c) (3) letter (7) Board of Directors ~ A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch to METROCREST SOCIAL SERVICE CENTER VOLUNTEER OPPORTUNITIES Year Round Projects Individuals or Groups Food Bank Come into the agency to sort and shelve food and assist clients with shopping. Your group of 4 - 12 individuals could be scheduled for approximately 2 hours on a Saturday morning or Wednesday 5 - 7pm for your hands-on work in the food bank. and a tour of our facility. Meal a Month or "You CAN feed a family with a Meal in a CAN" Each month the grocery list changes (tuna, tuna helper, green beans, pears & dry milk one month and canned ham, sweet potatoes, com, pineapple, jello & dry milk next time) and you get to go shopping. Your group would provide the foods, bag them and bring it to our Food Bank.. Our client could pick up your bag for dinner that night. No fuss, no muss. Dinner in a bag ready to prepare, thanks to you! Adopt a Category Many items are continually in short supply, Your group could commit to a weekly or monthly fill-in of some of these items such as canned fruit, fresh produce, milk, cheese, eggs, laundry soap, etc. The items you commit to providing and stocking could be purchased at any retail store or from our source at a reduced cost. If needed, MSSC would pick up these items. Another way to be involved in category needs is by providing monies for specific items such as school shoes, clothing, school supplies, gasoline or bus tickets for employment. Families would receive gift certificates for these specific items" Reward Cards When you use a Metrocrest Kroger Cares Card or our Tom Thumb Reward Card number each time you shop, a percentage of the sale goes to our agency! Organize your group to participate, then come by the agency to pick up your Kroger cards and/or get our Tom Thumb reward card number. Conduct a Drive Your group could conduct a drive, quarterly, for specific items. For example, in the first quarter we always need hygiene items and diapers. In July you could collect school supplies, in October you could bring Thanksgiving food items, and in November you could collect new toys, warm clothes, coats, or bedding for the Holiday Store. Carrollton Country Fair and Art Fest In April and October we have a booth at these city events on the Downtown Square staffed by volunteers selling pretzels and sodas in 4 hour shifts. Energy Aid Drive One of the frequent needs for our clients is help with electric bills during our record breaking summer temperatures. MSSC will serve 100 families with an average of $135,00 per family. Each member of your group could designate $1.00 extra on your utility bill. Information on how to do this is available at TIJX and our office. Holiday Projects Our Thanksgiving project requires food box packers in the weeks leading up to the holiday, and distribution volunteers on the Monday, Tuesday and Wednesday before Thanksgiving. Our Christmas project requires food box packers, Santa's Helpers, team leaders, shift supervisors, translators and more for the preparation and distribution of food and gift items for families in our Holiday Store. CROP Walk In the spring, MSSC participates in the annual Metrocrest CROP Walk. This walk-a-thon benefits the Metrocrest Social Service Center as well as hunger projects for the Church World Service (an ecumenical organization), Steering Committee members begin in October recruiting civic, business and church groups to participate by walking to raise money to end hunger. 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Non Endowment 700 Associated Organizations 900 Unassoclated, Non.Fed Org. 1000 Fees & Grants from Gov 1100 Membership Dues 1300 Program Service Fees 1500 Sales To Public 1600 I nvestment Income 1700 Miscellaneous Revenue 1750 Transfer from Temp. Restricted 1760 1780 TOTAL Support/Revenue BEFORE 1800 United Way Allocation GRAND TOTAL Support/Revenue iXPENSES 2100 Salaries 2200 Health & Retirement Benefits 2300 Payroll ~axes, Etc 2400 Professional Fees & Contractors 2500 Supplies 2600 Telephone & Facsimile (FAX) 2700 Postage and Shipping 2800 Occupancy (Bldg.& Grounds) 3100 Outside PrI ntl ng, Art. Etc. 3200 Local Transportation 3300 Conference, Conventions. Etc. 3400 SuoScr!ptlons & Ref.Pub. 3500 Specific Assistance to Individuals 4100 Organization Dues 4200 Awards and Grants 4300 Equipment 4900 Miscellaneous Expenses 4910 4920 SUBTOTAL Expenses 5000 Dues/Su pport Pmt. to National 5500 Major Prop & Equip. Acquisition GRAND TOTAL Expenses Surplus/(Deficit) CURRENT AGENCY BUDGET r,'s~~l~. 2001-02 FY 1999-00 2000-2001 2000-2001 2002-03 UWAY 2002vsOlINC/(DEC) ACTUAL BUDGET ACTUAL ESTIMATE AMT. % 72,124 84,835 86.397 82,000 -4,397 .5% 41,000 95,784 102,000 6,216 6% 63,000 41.446 49,258 7,812 19% 515 500 333 500 167 50% 250 250 250 250 42460 42,000 47.729 52,000 4,271 9% 63405 117.797 112,860 129.059 150,000 20,941 16% 103.263 120.000 110,971 106,000 -4,971 -4% 777 1.000 1,086 1,500 414 38% 400.591 465.445 512.804 543,508 30,704 6% 144.336 130,165 146.230 153,602 7,373 5% 544.927 595.610 659,033 697,110 38,077 6% 258.709 268,350 279.669 280,383 714 0% 27.641 33,700 26.559 32,600 6,041 23% 19.140 19,870 20.273 24,100 3,827 19% 6.052 6.000 6.641 6,000 .641 .10% 12.210 8,500 6.867 7,500 634 9% 6.233 7,000 9,226 7,250 .1,976 .21% 728 1. 750 889 1,157 268 30% 42.589 68,000 96,309 70,200 .26,109 .27% 1.615 2,500 2,601 3,000 399 15% 8,306 8,000 9,862 9,200 .662 .7% 3.933 4,000 4,246 3,900 .346 .8% 369 300 619 570 .49 .8% 157.636 150,000 152,731 233,900 81,169 53% 1.390 1.390 1.460 1,000 .460 .32% 0 896 750 1.340 1.350 10 1% 18.526 15,000 21.007 15,000 .6,007 .29% 0 0 566473 595,610 640,299 697,110 56,812 9% 0 0 $566.4 72 77 $595,610.00 $640.298.89 $697,110.40 56,812 9% ($21,545.91) $000 $18,734.60 $0.00 IHTERHRL REUEHUE SERUICE DIstrIct DIrector OEPRRTMEHT OF THE TRERSURV 1100 COMMerce.St., Dallas, TX 75Z4Z ~~e~~~'c~e~: 3e~'/lce Cent~r Person to Contact: Deborah ThoMe;:, i ',:.' ,-' ~ _:. ~: ,-,~ :JJl...',3 '/ C ~:: ~ ,- -, 1 1 t ~'rt " 750[3-7::1-1. Telephone NUMber: . =14) 757-6023 Refer Reply to: EP/EO Me 4940 ~AL Date: /,,pR 2 ~ 1995 ErN: 75-1548.3.34 ~Ie~; -, ,"'" ~.~ -= ,j3."'1 : ,_;~~ .-~ '--~5 ~~~~ th3~ Mctrocrest Service Center i:: ~,.:e:vtp t froM ~eCo;~d:,:;Y"e T:'I', u~Jer 5;:: '"':~ S01(c)(3) of the I~:e:'GC\~ Ge~enue Code. r~ci :' :,yet:::" '.JClS CrC.iif.ed June 1977 d~ld rC"1ai"= :, ;i_d. fOice and -~ ,~) f' f ;- : b !.J t ..:.. c -: ::: t \-, 1 ~, :- ~l air-?' :Jec!~i:::_~CJ;e the rrL3nner- .-,'~ :::,~~~;:t prc'\il:j~l~ c. '(J ,~,~ t~l~ CCJe. i..) '::' ~ _~ ',::: :~ ~ c ::: :: 1 FIe d i~~ :.i;JCr-' "- __' tl,at 1:;:; .--\ - ~ ,-, --. ,- , . ~.... ate fOLmd.3- -,--' - ~}-,:: :":c3r-:,;,'-,g '-Cl= ~ I.) ;- th~ , , !. ,- ~ ':~~';0..: ,r:::= ;:-::I.ue Cede ~ Eo':: ,,_1 S::' _~ ~~~ an cr~3~_:~~ ...., 5::C:.:.':'.~ 1 70( b) ( 1 ) ( A) ( vi) :- ,..- -= . _.~ -:: . fur t '1 :: ,..-- E! =- :: ~ :. ~ .:: --:; ~~ - ~ - - -' ~ ~=;!~3,:t - ~:--:.:~ ~hcse ne~e .-::_-=::,~;_~r':::: ,........,~----'::=i c3if: =.;,-:-)I..J~-; 2::,:::' ~ ;. n c. ~ ;'"""' e ~ :/ I I ;, ~ i !~ / r; .I / L ~ ...;. ,-, ,-~ .- ::J r - - ~ '- . . ~ METROCREST SOCIAL SERVICE CENTER .0 A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch PRESIDENT Karen Hunt (4/97) {C} Legacy Bank 2015 East Belt Line Road Carrollton, TX 75006-5701 Tel: *972-461-4907 W Fax: 972-461-4915 E-Mail huntk@legacytexas.com VICE PRESIDENT Bonnie Kaplan (4/99) {C} 2232 Meadow Drive Carrollton, TX 75007 Tel: *972-381-4222 W Fax: 972-981-7714 E-Mail: bonniekaplan@mediate.com SECRETARYITREASURER Bob Dalton (10/99) {C} Dalton Mailing Service Inc. 2478 Southwell Dallas, TX 75229 Tel: 972-241-3991 W Fax: 972-241-4052 E-Mail redalton@airmailnet Steve Brodbeck (10/99) {C} Tenet Health System 13737 Noel Rd. #100 Dallas, TX 75240 Tel: *469-893-2811 W Fax: 469-893-3811 E-Mail steve.brodbeck@tenethealth.com Dr. Bing Burton (8/99) {C} Denton County Health Dept. 306 N. Loop 288, Ste. #183 Denton. TX 76201 Tel: 940-565-8642 W Fax: 940-565-8621 E-mail: Bing.Burton@dentoncounty.com Harold Elias-Perciful (4/01) {C} First Christian Church 1835 Walnut Carrollton, TX 75006 Tel: *972-446-9808 X.201 W Fax: 972-446-9808 (call first) E-mail: Harold@fcccarrollton.org BOARD OF DIRECTORS o Indicates Election MolYr o Ethnicity Dennis Hamilton (10/01) {C} Horizon Unit. Universalist Church 1641 W. Hebron Carrollton, TX 75010 Tel: 972-529-8187 W Fax: 972-394-0570 E-mail dhamitton@uuma.org Carlos Hernandez (10/01) {H} Carrollton-Farmers Branch ISO 2427 Carrick St. Farmers Branch, TX 75234 Tel: 972-277-3532 W Fax: 972-277-3585 Email: hernandezC@cfbisd.edu Dr. Joan LaBarr (4/98) {C} Christ United Methodist Church 2807 Valwood Parkway Farmers Branch, TX 75234 Tel: *972-247-6136 W 972-446-0068 H Fax: 972-247-8212 E-MaiIDrjoanl@aolcom Zulelma Martinez (4/01) {H} Carrollton-Farmers Branch ISO 1721 Walnut Street Carrollton, TX 75006 Tel: 972-323-5738 W E-Mail martinezz@cfblsd.edu Deena Miles (10/01) {AA} 4748 Old Bent Tree Lane #2107 Dallas, TX 75287 Tel: 972-250-1582 HfW E-mail: Dmiles25@gateway.net Scott Orr (10/01) {C} 481 Wales Ct. Coppell, TX 75019 Tel: 972-304-0640 H Email: scott.orr@gte.net Cindy Randle (10/99) {C} Carrollton-Farmers Branch ISO 1445 North Perry Road Carrollton, TX 75006 Tel: 972-466-6165 W E-Mail randlec@cfbisd.edu Aziz Sheriff (10/01) {A} Carrollton-Farmers Branch ISO 1445 North Perry Road Carrollton, TX 75006 Tel: 972-323-5966 W Fax: 972-245-0796 E-mail: sheriffA@cfbisd.edu Henry Sih (10/99) {A} 2119 Menton Drive Carrollton, TX 75006 Tel: 972-418-1955 HMI E-Mail: obiwan@nova1.com L1ASON Fran Brown (3/02) {C} City of Carrollton 1223 Mackie Carrollton, TX 75007 Tel: 972-466-0373 H Fax: 972-323-9403 H E-Mail: franbrown@ci.carroltton.tx.us Frank Klein (6/98) {C} T own of Addison 4001 Dome Addison, TX 75001 Tel: *972-392-1180 H E-Mail fklein@airmail.net Bill Moses (10/01) {C} Metrocrest Sales 14019 Denton Drive Farmers Branch, Texas 75234 Tel: 972-243-7350 W E-mail: bemuses@wilstream.net Revised 04/03102 c:\windword\8oard Roster 04-03-02 'Preference for notifying 1103 S. Josey, Suite 114. Carrollton, Texas 75006. (972) 446-2100. FAX (972) 446-2102 · mssc@airmail.net www.socialservicecenter.org METROCREST SOCIAL SERVICE CENTER Financial Statements September 30, 2001 and 2000 With Independent Auditors' Report Thereon Haiden W. Turner & Associates, PLLC Certified Public Accountants and Consultants lVIETROCREST SOCIAL SERVICE CENTER T ABLE OF CONTENTS Independent Auditors' Report Statements of Assets, Liabilities and Net Assets - Modified Cash Basis Statements of Support, Other Income and Expenses - Modified Cash Basis Statements of Changes in Net Assets - Modified Cash Basis Notes to Financial Statements Page 2 3 4 5 - 8 Haiden W. Turner & Associates, PLLC Certified Public Accountants and Consultants 13370 Branch View Lane, Suite 135 Farmers Branch, Texas 75234-5738 (972) 406-8195, Telefax (972) 406-8198 INDEPENDENT AUDITORS' REPORT The Board of Directors Metrocrest Social Service Center Carrollton, Texas We have audited the accompanying statements of assets, liabilities and net assets - modified cash basis of Metrocrest Social Service Center (a Texas nonprofit corporation) as of September 30, 2001 and 2000, and the accompanying statements of support, other income and expenses modified cash basis, and changes In net assets modified cash basis for the years then ended. These financial statements are the responsibility of the management of Metrocrest Social Service Center. Our responsibility is to express an oplnlon on these financial statements based on our audits. We have conducted our audits in accordance with auditing standards generally accepted In the Uni ted States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. As described in Note I, these financial statements were prepared on a modified cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities, and net assets of Metrocrest Social Service Center as of September 30, 2001 and 2000, and its support, other income and expenses, and the changes in its net assets for the years then ended, on the basis of accounting described in Note 1. c-(~c,.~~5~SDC;~ r Lt.. c.. February 12, 2002 Metrocrest Social Service Center Statements of Assets, Liabilities and Net Assets - Modified Cash Basis September 30, 2001 and 2000 - Assets - 2001 2000 Current Assets: Cash and Cash Equivalents $ 45,907 $ 27,195 Advance to Employee 1,000 1,100 Total Current Assets 46,907 28.295 Property and Equipment: Furniture and Fixtures 2,352 2,352 Computer Equipment 19,043 19,043 Office Equipment 16,850 16,850 Vehicles 16,700 2,500 Leasehold Improvements 10,542 2,000 Total Property and Equipment 65,487 42,745 Less Accumulated Depreciation and Amortization (39,052) (35,445) Property and Equipment, Net 26,435 7,300 Deposit 4,767 250 Total Assets $ 78,109 $ 35,845 - Liabilities and Net Assets - Current Liabilities: Note Payable - Bank $ 10,000 $ Payroll Withholdings and Taxes Payable 1,185 Sales Tax Payable 518 681 Total Current Liabilities 10,518 1,866 Total Liabilities 10,518 1,866 Net Assets 67,591 33,979 Total Liabilities and Net Assets $ 78,109 $ 35,845 The accompanying notes are an integral part of these financial statements. 2 l\tletrocrest Social Service Center Statements of Support, Other Income and Expenses - Modified Cash Basis For the Years Ended September 30, 2001 and 2000 2001 2ill2.Q Support and Other Income: Support: Civic Organizations $ 25,950 $ 39,117 Corporate 126,445 64,742 Foundations 5,349 4,557 Governmental 139,285 100,311 Individuals 50,266 43,080 Religious Organizations 47,727 42,470 United Way 146,230 144,336 Other 5,724 2,273 Total Support 546,976 440,886 Thrift Store Sales 110,971 103,263 Interest Income 1,086 777 Gain (Loss) on Disposal of Asset (642) Total Support and Other Income 658,391 544,926 Expenses: Program Services 514,158 463,498 Management and General 97,022 90,120 Fundraising 13,599 12,852 Total Expenses 624,779 566,470 Increase (Decrease) in Net Assets $ 33,612 $ (21,544 ) The accompanying notes are an integral part of these tlnancial statements. .., .) Metrocrest Social Service Center Statements of Changes in Net Assets - Modified Cash Basis For the Years Ended September 30, 2001 and 2000 Balance - September 30, 1999 - As Previously Reported Adjustments to Restate Previously Reported Balance to the Modified Cash Basis of Accounting: Elimination of Assets Representing Short-term Deferred Cash Expenditures: Prepaid Expenses Elimination of Accmed Liabilities Not Arising from Cash Transactions: Accounts Payable Accmed Compensated Absences (Vacation) Balance - September 30, 1999 - As Restated - Modified Cash Basis Increase ( Decrease) in Net Assets for the Year Balance - September 30, 2000 Increase in Net Assets for the Year Balance - September 30, 2001 The accompanying notes are an integral part of these tinancial statements. S 43,651 (3,643) 1,140 14,375 55,523 (21,544) 33,979 33,612 S 67,591 4 METROCREST SOCIAL SERVICE CENTER ~otes to Financial Statements September 30,2001 aDd 2000 (1) General Inforn1ation and Summary of Significant Accounting Policies (a) Nature of Organization Metrocrest Social Service Center CMSSC") is a Texas nonprofit corporation that provides emergency assistance to low-income individuals and families residing in Addison, Carrollton, Coppel!, and Farmers Branch, Texas. Assistance is provided through information and referral, direct material assistance, and indirect assistance. Program expenses reflected in the accompanying financial statements primarily represent cash disbursements for assistance with utilities, rent, food, transportation, clothing, and medical costs, and the operating costs of a retail thrift store, MSSC is a United Way of Metropolitan Dallas, Inc, agency, and is also supported by the municipal governments of Addison, Carrollton, Coppell, and Farmers Branch, Texas, as wel! as certain other governmental entities, and various corporate, civic, religious, and individual contributors. Additionally, MSSC is the sub-recipient of funding from the Federal Emergency Management Agency under the Emergency Food and Shelter National Board Program. Thrift store sales are also used to fund MSSC operations. (b) Basis of Accounting The accompanying financial statements have been prepared on a modified cash basis of accounting where loans and long-lived assets arising from cash disbursements are capitalized and liabilities arising from cash transactions are recognized. Support and other income represent cash receipts, whi Ie expenses (other than depreciation) represent cash disbursements. Accordingly, no values are reflected in these financial statements for volunteer services or merchandise, materials and foodstuffs that are contributed to MSSC for distribution as direct assistance, or for sale in the thrift store. (c) Cash Equivalents Dallas Area Rapid Transit bus passes, grocery store vouchers, and similar gift coupons are acquired by MSSC and distributed as direct assistance. Such items are considered to be cash equivalents for financial reporting purposes. (d) Propertv and Equipment Items of property and equipment with a purchase cost in excess of $250 are capitalized. Depreciation is calculated by use of the straight-line method over the estimated useful lives of the respective assets. Depreciation expense for the years ended September 30, 200 land 2000 was 54,965 and $3,561, respectively. 5 METROCREST SOCIAL SERVICE CENTER Notes to financial Statements (Continued) (1) General Information and Summary of Significant Accounting Policies (Continued) (e) Income Taxes ~!SSC is exempt from federal income tax under the provisions of Section 501(c)(3) of the Internal Revenue Code. (2) Note Payable - Bank On ~ovember 29, 2000 MSSC borrowed 510,000 from Legacy Bank of Texas on an unsecured note that was due on demand, or on its maturity of May 29, 2001. This note was renewed and extended at its maturity by execution of a promissory note that was due on ~ovember 29, 2001. Both the original note and the extension promissory note bore interest at 9.50 percent per annum. The promissory note was repaid at its maturity on l\ovember 29,2001. (3) Leases During the fiscal year ended September 30, 2000 .\1SSC rented space from the City of Carrollton at 1002 South Broadway. Carrollton for its primary program delivery activities and administrative offices under a renew.able one-year lease agreement with a monthly rental of 5978. The final lease term ended in April 2001 when MSSC vacated the premises as required by the city of Carrollton due to road improvement work. The City is constructing a new building nearby (the Gravely Center), and MSSC has signed a letter of intent to enter into a long-term lease of a portion of the space under construction. The Gravely Center is projected to be available for occupancy in January 2003, and MSSC anticipates executing a six-year lease for approximately 5,422 square feet of space at an annual rental of 57.00 per square foot, plus utilities. In order to continue operations during the interim period while the Gravely Center is being constructed, MSSC entered into a three-year lease effective March 1, 2001 for space at 1103 South Josey Lane, Carrollton. This lease has a monthly rental of $4,767 and required a security deposit of $4,767 to be paid at its inception. This space is being used for all of the MSSC activities formerly conducted at the 1002 South Broadway location and the MSSC thrift store operations, which were moved to this location after the termination of the thrift store lease described in the following paragraph. After the Gravely Center is completed, the MSSC primary program service delivery activities and administrative offices will move there, and the thrift store will remain at the 1103 South Josey Lane location. 6 , METROCREST SOCIAL SERVICE CENTER Notes to Financial Statements (Continued) (3) Leases (Continued) MSSC has rented space for its thrift store operations at 1112 Elm Street, Carrollton under a three-year lease agreement that ended in October 2001. Rental expense for this lease was $13,800 for both of the fiscal years ended September 30, 2001 and 2000. Storage space adjacent to the thrift store has been rented under an informal, month-to-month rental arrangement at monthly rental of $200 during the fiscal years ended September 30, 2001 and 2000. The landlord of the 1112 Elm Street property provided additional space to MSSC for the thrift store at 1110 Elm Street, Carrollton under a lease agreement that requires no cash rental payments. This lease agreement had the same three-year term ending October 21, 2001 as the lease for the space at 1112 Elm Street. Future minimum rental commitments for the noncancelable operating leases described above (with the exception of the as yet unexecuted Gravely Center lease) with initial or remaining lease terms of more than one year are as follows: Year Ending September 30th 2002 2003 2004 $ 57,204 57,204 23,835 Total $138.243 (4) Retirement Plan MSSC provides a retirement plan for its employees pursuant to Section 403(b) of the Internal Revenue Code. All full-time employees are eligible to participate in the Plan. The Plan provides for salary reduction (elective) contributions by the participants. Participants are immediately fully vested in their elective contributions. MSSC does not make any employer contributions to the retirement plan. (5) Concentration of Support The United Way of Metropolitan Dallas, Inc, provided approximately 22 and 26 percent of the support revenues of MSSC for the fiscal year ended September 30, 2001 and 2000, respectively. No other individual contributor represents more than 10 percent of total support in the fiscal year ended September 30,2001 or 2000. 7 METROCREST SOCIAL SERVICE CENTER Notes to financial Statements (Continued) (5) Concentration of Support (Continued} This concentration in the volume of support from the United Way of Metropolitan Dallas, Inc. makes MSSC vulnerable to the risk of near-term severe impact if such support were lost; and it is at least reasonably possible that events that could cause such a loss could occur within the next year. (6) Related Partv Transactions Certain directors and an officer of MSSC also serve as either officers, directors, elected officials, or in similar positions for separate entities with whom MSSC has had financial transactions during the fiscal years ended September 30, 2001 and 2000. The nature of these relationships and the transactions involved are described below: The President of MSSC (who also serves as a MSSC Director, and was the Vice President/Treasurer in the fiscal year ended September 30, 2000) is also an officer with Legacy Bank of Texas, which is the depository financial institution used by MSSC for its operating checking account and money market account. Cash on deposit in these accounts amounted to $45,035 and $18,010 at September 30, 2001 and 2000, respectively. Additionally, MSSC borrowed $10,000 from Legacy Bank during the fiscal year ended September 30,2001 (see Note 2). A MSSC Director is also the President of Dalton Mailing Service, Inc., from whom MSSC received contributions of S 1,350 and $1,300 for the fiscal years ended September 30, 200 I and 2000, respectively. A MSSC Director is also the Minister of Christ C nited Methodist Church, from whom MSSC received contributions of 5 1,657 and S 1,465 for the fiscal years ended September 30,2001 and 2000, respectively. A MSSC Director is also the Mavor of the Citv of Farmers Branch. MSSC has ~ ~ entered into separate contracts with the City for each of the fiscal years ended September 30, 2001 and 2000 requiring performance of information and referral, direct material assistance, and indirect assistance by MSSC for residents of the City of Farmers Branch in exchange for payment by the City to MSSC of$17,500 per annum. During the fiscal year ended September 30, 2000, MSSC received $13,125 of the contract amount, with the remaining balance being received in October 2000. The full amount of the contract with the City for the fiscal year ended September 30, 2001 was received by year-end. 8 e SPE:ciAI CArE: & CArE:H SHviCE:S SUI!,] ''-1 ndeL''''' ',::;;;-"'ce :Jr ~~ Idr"7" 1'':; 1(jU1tS with developmental disabilItIes May 11,2002 MAY 1 6 2002 Mr. Jim Witt, City Manager City of Coppell P.O. Box 478 Coppell, TX 75019 CITY M CiTy OF AoNAGER C PPELL We are truly grateful for the continued support from the City ofCoppell. The $10,000 you provided helpcd us tremendously to provide services to children with developmental disabilities and delays. We respectfully request your support again with a contract of$12,000. These funds will be used to support our Early Childhood Intervention program and our new Children's Transition Program. Our mission is to provide se[\.ices to children and adults with developmental disabilities so they can live fulfilling lives in their communities. We have successfully served persons with disabilities for 39 years. In 2001, we provided services to 90 babies and toddlers (birth to age 3) with developmental delays who were Coppell residents. This number has remained stcady for two years Earlv Childhood Intervention Our Early Childhood Intervention program is comprised of teams of specialists including spcech pathologists, physical therapists, occupational therapists, social workers and teachers who providc individualized instruction and therapy to children with developmental delay, Play thcrapy is used to teach children motor skills, communication behaviors, and independence. The play therapy is geared to the child's developmental stage and it changes as the child progresses from one developmental stage to the next. Our specialists encounter many problems with the children. A common problem is poor muscle tone. To address this, our occupational therapists use games that exercise weak back and arm muscles to improve and strengthen those muscles. Our physical therapists focus on stretching tight muscles in the lower body to improve strength and f1exibility, and to correct sitting positions. While the physical and occupational therapists address these areas, our specch therapIsts use naming games and songs to develop verbal and listening skills. We include the parents in the therapy sessions to foster a better learning environment for the child and to teach the parents how to continue therapy between weekly sessions. In addition to including parents in the therapy sessions, therapy is conducted in the child's home, daycare, church and community-locations that are familiar to the child and provide for interaction with non-handicapped peers. This has proven to be the most effective method of helping a child learn, play and grow, even if they do not have a disability, r':..'. ~'.I If:: :)\v,.\Y E::,lf:l !1t.CrV\""n t(:,r~ . :-1'''':'>'-:; 3~jr'( ~ '---=-:.; _1.--+~t: . .' _ )Q'_C-'~--'- . "'I'; )'1'-' . .'i'N'.V_Spt"r:;'lir.1r~-"((jr~-'er,orq Our program is unique in that we strive to address the holisti.c needs.ofthe ch.ild. .C?ur staff and the child's family work as a team to focus on the whole chIld, not Just the dIsabIlIty. Our method has been proven highly effective. As a result, Special Care & Career Se:vices has. been designated a "best practices" study site by the Texas Early Childhood Interventlon CouncIl. This designation identifies us a model program and early childhood intervention workers from across the state come to our agency to learn our methods and practices. The following story is an example of the types of problems Special Care & Career Services encounters and how we address these problems. Laura's Story Laura was born 15 weeks premature She weighed I pound II ounces and was so small thar she would have easilvjit into a Velveeta box. Because of her size, it was necessal}' for her to SlaV 1Il the hospital for 90 da}'s after she was born. Her pre-maturit\' resulted in several problems. When Laura leji the hospital, she had Feeding issues She wasn't swallowing correctly and this was causing milk to go into her lungs. And, her overall muscle lOne was ,.el}' poor. At approximatelv six months of age, Laura joined the Early Childhood Intervention program at Special Care & Career Services She still had vel)' poor muscle tone and her gross molor skills Here deficient (gross motor skills are the abilities required in order to control the large /Iluseles of the bod\' for walking, runnlllg, silting, crawling, and other activities). She also continued to have feeding problems The Early Intervention Specialists began working to improve Laura's /Iluscle tone and help her swallow correctly. This was done using a variety of to,VS, games and eqlllpment. all tailored to Laura's needs The lIaff has msisted Laura for twu years now and she has made significant progress, although she still has 10\\ musele tone, feeding issues, and gross motor skills proble/lls. The staff IS currentlv \\orking on cuordination, balance, climbing and strength building. They are vel}' creative ill wurklllg with Laura--our occupational therapists made thigh cuffs (using neoprene and Velcro) to kf.'ep Laura's /egs togf.'ther ro help strengthen her legs, they use a beach ball to practice /Iluself.' tone and balance, and they use a rounded brush to creare sensation on her tongue to help mth the feeding issues. A dditionall,', a nutritionist is helping WIlh the feeding issues Laura.s mother is verv pleased with the services she has received from the Early Childhood Imen'ention program She said that she "didn't know where they would be without the 1lt'lp a/Special Care & Career Sen'1ces. There are so many things the staff has done to help. " Children's Transition Program We added a new program in September 2001 for children with developmental delays, who because of their age, are no longer eligible for our Early Childhood Intervention program. This program, the Children's Transition Program, is a three-year demonstration project for children ages three to five with developmental delays to help them adjust to the local school districts' Preschool Program for Children with Disabilities (special education preschool program). It is a collaborative effort between Coppell Independent School District, CaITollton Farmers Branch Independent School District. and Special Care & Career Services. Laura's story is typical of the children who will be assisted by our Children's Transition Program. Because of funding restrictions in the Early Childhood Intervention program, she wil! be rcleased from that program when she reaches age three, but she will continue to need services to address her developmental delays. This is one of the reasons the Children's Transition Program was developed. Families were experiencing significant di fficulties in getting the continued services their children needed and in helping their children adjust to the special cducation preschool programs in the local schools. They were emphatic about the need for continued services for their children after they reached age three. Thus, after a two-year search for funding, we were successful in securing partial funding for services for children ages three to fivc. The requests from families vary and can include many needs. The following story illustrates some of the services that are being provided by the Children's Transition Program. Blyan Bryan is a curious and energeticfive-year old who has overcome many obstacles. When he Has born, the doctor could not gel him to breathe. He had ingested amniotic fluid while he Ims slill in Ihe womb and Ihis caused him 10 suffocate. The lack of oxygen during birlh resu1red in Blyan having mental retardation. He also had severe feedlllg problems and had ro be fed Ihrough a tube. During his infane)/, he and his jimzily lived outside the United States, and because of that country's healthcare system and the family's lack of (in an cia I resources, Bryan received little care during hiS early childhood years. In addillOn 10 receiving minimal care. the family faced the fact that he would no longer be eligible jiJr serl'/ces when he reached age three. Bnwz '.I parents knew that sra,ving in their countlY would be detrimental to him. To ensure he gal Ihe help he needed. his family moved to the United Slates. For two years now, Bnw] has been enrolled in special education preschool. Since enrolling In school, Bryan 'sji/mily has seen progress. His teacher say's that Bryan /lnderslands alai, b1ll just isn 'I able to verbali::e it. He also understands a little English. Even [hough he has progressed, he slill needs help that the school can not provide, so they referred BlTan to the Children '.I [ransition Program at Special Care & Career Services Brnm receives II \'Griety of services from the Children '.I Transition Program. The first problem that \Vas addressed ".as Bryan's health. For quite some time, Bryan had experienced high fn'ers due 10 oral health problems. Our staff was instrumental in securing the health care Blyan needs ro correct these proh/ems and now Bryan is on his way to being a healthy little boy. In addiliOn to helping him access health care, the family has been given resources for. respite care. child care for Blyan and his two siblings, and financial assistance with health care. Bryan wi// continue to receive sen'icesji-Olll the Clllldren '.I Transition Program to assist him in succeeding III PPCD Bryan's jillher said he and his wife are, "vel)' glad they found Special Care & Career Services because Bryan is Irulv in need. Noll' Bryan is getting the help he needs. " Funding Request The funding requested wil! help us provide speech, physical and occupational therapy and education to babies and toddlers under age three with developmental delay and disabilities such as Down syndrome, autism, spina bifida, impaired vision, epilepsy, traumatic brain injury and other severe disabilities. In addition to helping children with severe disabilities, children with specific developmental delays such as difficulties in speech, fine motor skills and hearing \\ill benefit. Services are provided to help these children to, as much as possible, reach a developmental level equal to their non-disabled peers, thereby preparing them for school and for life. Additionally, this funding will help us provide services to children ages three to five with these same disabilities, who need help adjusting to and succeeding in the local school districts' Preschool Program for Children with Disabilities (PPCD). These services are provided by a licensed social worker and include: 1) service coordination to help families access community resources so they are fully included in the community, 2) assisting families to understand the school system, 3) acting as a temporary liaison between the families and teachers/staff, 4) access to therapy equipment that meets their special needs, and 5) teaching parents how they can assist in their child's development. The Children's Transition Program is unique, as there are no individualized services of this type offered for children ages three to five in our service area, The cost to provide the services through our Early Childhood Intervention program is approximately 56.200 per child. The Texas Early Childhood Intervention Council supports 80%> of this program's cost. The remaining 20% must come from community support, including foundations. corporations, organizations and individuals. The Texas Council on Developmental Disabilities funds 68% of the Children's Transition Program. The remaining 32% must come from the community. Because of the newness of the program. we have not yet determined the cost to serve each client. Since the program's lI1ception, we have already served six families who are Coppell residents. We respectfully request the Coppell City Council's partnership and continued support in OLLr efforts to meet the demand for services and provide high quality services to children ages birth to five. Your partnership will assist us in establishing a foundation for these children to learn the skills that will prepare them for school and for life. We are happy to provide additional lI1forn1ation and welcome an opportunity to share with the City Council our programs and serVIces. Thank you for your consideration. Sincerely, ~w (~~~ Claudia A. Byrnes Executive Director Internal Revenue Ser\/ice Department of the Treasury P. O. Box 2508 Cincinnati, OH 4520-1 Date: kne 27, 20CO Person to Contact: Stephanie Broach-Camp 31-04022 Customer Service Representative Toll Free Telephone Number: 8:00 3.m. to 9 :30 p.m. EST 877 -829-5500 Fax f\!umber: 513-263-3756 Federal'ldentification Number: 75-1189353 Special Care & Career Services 4350 Sigma, Suite 100 F ciifT! as B r2 rich, TX 75244-4416 Dear Sir or r.i1ada:Tl: This is in response to the amendment to your organization's Articles of Incorporation filed with the state on July 6, 1999. Vve have updated our records to reflect the name change as irdicated above. in July 1955, '//e issued a letter that recognized your organization as exempt from federal incDrne tax under section 501 (c)(3) of the Internal Revenue Code. That letter is sti!1 in effect. Eased on information submitted \\lith the application, Vie classified your organization as one that is not a private foundation \vithin the meaning of section 50!:I(a) of the Code because it is 2n organization described in sections 509(a)(1) arid 170(b)(1 )(i~)(ii). That classification was based en the assumption that your organization's operations \vould continue as stated in the application. If your organi::ation's purposes, character, method of operations, or sources of support [laVe changed, please let us know so we can consider the effect of the change on the crgafcization's exempt status and fourldatien st2tUS. ReverJe Procedure 75-50, published in Cumulative Bulletin 1975-2 on page 587, sets forth guide!nes and record keeping requiremer,[s for determining whether private schools h2'ie racie!!} nondiscriminatory policies as to students '(cur organization must comply v,;~h this revenue procedure to maintain its tax-exempt st2tuS. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, Oldy if its gross receipts each year are norm211y !Tiore than $25,000. If a return is requir,,,d, it must be filed by trle 15th day of the fifth month after the end of the organization's arlrlual accounting period. The la'N imposes a penalty of S20 a day, up to a maximum of S ~J, v,['en a ret'Jrn is "iled late, unless there is reaso'lable C3use for the delay. .:'\il exeric.pt organizations (unless specifica,:} exciuced) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneraton of S 100 or more paid sacr, emplcyee during a calendar year. Your organization :s not liable for the tax imposed under the Fede Unemployment T2X I\ct (FUTl'-,) C~'J J: ,';_,'5 thet are rlot prt'iate fm:rld2:;jflS ,30'3 :-,et st.:bject to the excise taxes ur,der C',.:"> :: 4;; trio.:: Ccyj2. I1c':/c;!''3r, trey 2~ [, ; "!~:c!riatic2:iy exempt frem oth,er- feceral '";.>.-:1:: ' ./ _'!- '- Special Care 2< Career S2r\'ices 75- '113~j353 Donors may deduct contributions to your organization as provded in section 170 of the Code. BeC:.L1es~s 12gacies, devises, transfers, or gifts to your t;?rganization or for its use are deductible for fedsra! estate 2nd gift tax purposes if they meet the applicable pro'lisiJns of sections 2055, 2105, and 2522 of the Code. Your organization is not required to fil<::: federal income tax returns unless it is subject to the tax on unrelated busirless income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990- T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed actvities are unrelated trade or business as defined in section 513 of the Code. The lavl reqi...:ires you to make your organization's annual return available for public inspection 'vvithout charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting dOCl...;ments and the exemption letter to any individual who requests such documents in person or in writing. Yeu can charge only a reesonable fee for reproduction and actual postage costs for the copied materials. The [2\\1 dees not require you to pro'/ide copies of public iiisiJecton documents that are widely 2'.'2i!2bI2, such as by posting them on the IntelTlet (''i\/orld ''/Vide Web). You may b2 liable for a pEnalty of S20 a day for each day you do not make t[-'iese documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter coule! help resolve any questions about your organization's exempt status and foundati::m status, YOIJ should keep it '.'/ith the crgariizatiori's permaneilt records. If YOLl ha'/2 a[',y questiorls, please cail L.;S at the telephone number shovln in the heading of this letter. This letter a~fir;-lls your organization's ex"Orrpt status. Sincerely, /l /; 0'~(1) C~f,-~-f[."J e-. \K~~ (' / I :./ Jch~l E. Ricketts, Director, TE/GE Customer f>,ccount Services e SPE:ciAI CArE: & CArE:H SHvicE:S 3Lild ng rd~pende'lce for ,:n. ,jren a'1d adults Nlth d~velcemental dlS3bl!ltles 111....[( I[\.\ In 1963, Special Care School opencd with the mission of providing education and training for children with disabilities. After thc public school system began to accept children with disabilities into Special Education Departments in the 1980's, the agency adapted programs to meet these changing needs. Special Care School became Special Care & Career Center. Two programs were implemented to meet the needs of children before they enter the school system and again upon graduation. These programs are Early Childhood Intervention and Supported Employment Services respectively. In 1999, the Board of Trustees voted to again change the name of the agency. The new name, Special Care & Carcer Services, retlects our philosophy of the inclusion of persons with disabilities in all aspects of the community. Services are not provided at a "center," but are provided within the community, where people with disabilities live, work and play. In 2001, the Children's Transition Program was added to help children ages three to five as they enter the school system. it! (~lj!dhqod In!lr\ ('ntllJn This program serves children who have disabilities such as Down syndrome, cerebral palsy. autism, spina bifida, low vision and othcr devclopmental delays. Our teams of speech, occupational and physical therapists and early childhood spccialists help the children progress in their speech, motor, and self-help skills. The children learn to walk. talk, play and function as independently as possible. Services are tailored to the family's and child's needs and change as the child progresses from one developmental stage to the next. Parents and caregivers are also taught how to help their child continuc to progress between regular visits from our specialists. In 200 I, we served 479 babies and their families. Our servicc area includes Addison, Carrollton, Farmers Branch, Coppell, and parts of Irving and Lewisville. 1)'~.~ (: ~\. \. \{_~ .hildn'n',] ..an,itiol1 Pro~rall1 This is a new three-year demonstration project that began in September 200 I. The program helps children with disabilities transition from the early childhood intervcntion program into local school districts' preschool programs for children with disabilities. A liccnsed social worker assists families to understand and adjust to the school system, helps families access community resources. acts as a temporary liaison between families and school staft~ provides access to therapy equipment to mcct special needs of the children, and teaches parents how they can assist in their child's development within the community. In 200 I, the program served 20 children and their families. Our service area includcs the Carro 11 ton Fanners Branch and Coppell Indepcndent School Districts. "upporrcd Emplo: mcnt Scn iccs We are one of the first programs in Texas to train adults with cognitive disabilities for meaningful jobs and match them with companies needing their skills. We hclp adults with mental retardation, brain injury and other cognitive disabilities find meaningful employment and build independence. Our services include assessment of client skills and interest, career planning, job placement, onsite training and ongoing assistance after the person is in the job. Supported employment with follow-up assistance works; it is the only method for adults with mental retardation to achieve success in the workforce. Special Care & Career Services transforms the lives of these adults, helping tax consumers becomc tax payers. In 2001, we served 163 adults with mcntal retardation. Our service area includes Dallas and Collin Counties. 13.'1) .)H{md i~(h;J \1111,' 11;1i. Farm,")", !Jran,.h. IX -'_'!;-.J.Jlf) f>hOr7l-- 1)-_1 ',/l/;' (1)--- F,It '/-~ I}')/ 63()j 'l;l ~l _,{-'("( '!d/l 'LlnTUrr-'c! 'Jr~s Special Care & Career Services Budgeted Income Statement FY 2002 Revenue Individuals Foundations Corporations Organizations Events Fees & Grants Program Service Fees Investment Income Revenue before United Way United Way-Allocation U:llted Way-Designations Total SupporVRevenue Expenditures: "3alanes Benefits Professional Fees Supplies Con" m un ication Occupancy Equipment Local Transportation Educat!on\Tram.ng Misce!laneous Total Expenditures Excess Revenue Over Expenditures 2002 Budget 855.241 77 805 2.000 36.400 195,000 1 298.770 80.760 42.600 $1 788.576 259018 8.759 82 056 353 S1 390800 235 765 101,200 32,500 52,454 87,098 11,052 65,388 48,920 31.176 $2056.353 $0 12/31/2001 1159 AM Z\My Documents\2002 Budget\2002 Budget one page summary xis President Keith C Zagar GuIld Electric. Ltd Pl'esident Elect Kvle E\ans \.Crlzon Treasurer Davis Cable Pull1am & Cable Secretarv JessIe W. O'Bnen EqUI Office Propc.T~les Immediate Past President Steven \1. Post Raytheon T I'ustees Roy .~t\vood Jnl1es. Day, Reavis & Pogue RosaL'1d BenJet COl11ll1UDlty Volunteer Tara D Boyle \180:\ Hallmark InCormation ServIces Rubert Bramer Rclocal:on Consultant Stephen M. Chipman Grant Thronton LLP Loree Conrad Community Volunteer Juli Crawford Coma1Unity Volunteer Special Care & Career Services Board of Trustees 2002 Nancy Davenport Down Syndrome Guild Gaye Ephram Larry Powell & Associates Christopher G. Griffith iCap Realty Advisors Chnstopher A. Hopkins Bank Texas, N.A. lvI'Lissa Howen Lovers Lane United l\ Iethodist Church Debra Hubbel Hubbell & Associates Laura Custard Hurt LCH Design Bart Kalsu Arthur Andersen John Andre\v \Iartin Canington Coleman Sloman & Blumenthal Katie Mastrogiovanni Family Healthcare Associates Stacey McCord Community Volunteer Jessie O'Brien Equity Office Properties Trust \V. L. Roy Pendergrass Organization Resources Counselors, Inc. Laurie Newman Pierce Neligan, Tarpley, Stricklin, Andrews & Foley, LLP Rob Pollock Pollock Investments Beverly Roberts Gabberts Furniture & DeSIgn Studio Un Rozemberg American Airlines Paul Searles Haynes & Boone, LLP Janis Townsend Archon Group Mary Turner Community Volunteer Alice H. Villadsen Brookhaven College Executive Director Claudia A. Byrnes 0311 02 SPECIAL CARE A0:D CAREER SERVlCES FINANCIAL STATEMENTS AND INDEPENDENT AUDITOR'S REPORT DECEMBER 31,2000 FOX, BYRD & GOLDEN, PC Certified Public Accountants SPECIAL CARE AND CAREER SERVICES TABLE OF CONTENTS Page Independent Auditor's Report... . .............. ....................... ..... ....... ...... ........' ............ ...... .. 1 Statements of Fimncial Position .... ..... ....... ..-.... ....... .......... ..-. ........ ,_.... ..... ,_. ......- ......... .. 2 Statements of Activities....... ... ...... ..... ..... .... ..... .,_.. ..-. ..... . ......, ....3 Statements of Cash Flows.. .. ... ... ... ...... ...... ........ ........ ....4 Swtements of Functional Expenses.. . . . . ., . . . . ,. . . .,. . . . .. .. . ,. .. . . . . . . . . . . . . . . . . . .. . . . . .. . . . . . . .. . . . .. . . . . .,. . . . . . .. 5 Notes to Financial Statements... ....... ....... .... ...... ............- ....... ....' .' ...... . ............................ 6 Supplemental Inforrrultion Independent Auditor's Report on Supplemental Information.. ... .. .... . .,.... ...... ..... ........ ... ... 11 Comparison of Budget with Actual Revenue and Expenses....... ....................................12 Expenditures of Federal Awards Section Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Swtements Performed in Accordance With Govemmenr Auditing Standards.... ............. ....................... . 13 Independent Auditor's Report on Compliance With Requirements Applicable To Each Major Program and/or Internal Control Over Compliance in Accordance With OMB Circular A -133............. ........ . ........................... ......... 15 Schedule of Expenditures of Federal A wards .......................................................... 17 Schedule of Findings and Questioned Costs. ..... . .. ... .. .. . .. .. . .. .. .. . .. .. . . ........ ........ .. ...... ... 18 ./E Fox, BYRD & GOLDEN, P. C. CERTIFfED PUBUC ACCOUNTAJHS Independent Auditor's Report Board of Trustees Special Care and Career Services We have audited the accompanying statement of financial position of Special Care and Career Services, (a nonprofit organinltion) as of December 31, 2000 and 1999, and the related statements of activities, functional expenses and cash flows for the years ended December 31,2000 and 1999. These fmancial statements are the responsibility of the organization's management. Our resIXJnsibility is to express an opinion on these financial statements based on our audits. We conducted our audit in accordance with auditing standards generally accepted in the United States of America applicable to financial audits contained in GovemmetU Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation, We believe that our audits provide a reasonable basis for our opinion. In our opiillon the financial statements referred to above present fairly, in all rnaterial respects, the financial position of Special Care and Career Services as of December 31,2000 and 1999, and the changes in its net assets and its cash flows for the years ended December 31, 2000 and 1999 in conformity with generally accepted accounting princ iples. In accordance with GovernmenJ Auditing Standards, we have also issued our report dated June 28, 2001, on our consideration of Special Care and Career Services' internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. Our audit was performed for the purpose of forming an opiillon on the basic financial statements of Special Care and Career Services taken as a whole. The accompanying schedule of expenditures of federal awards is presented for the purpose of additional analysis as required by U. S, Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organiwtions, and is not a required part of the basic financial statements, Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opiillon, is fairly stated, in all material respects, to the basic financial statements taken as a whole. June 28,2001 Dallas, Texas --b;) tkfdv ~/ re. v -1- r;(\{ln...:::~hc::-"r.~;('c..."u[:. R7/?n(',i:r_l~,. n",,!.~'7 Tc,,~c7c:.!,c:.. Jlt1_A.Ot~.Rl/n .~,'{71..1_0A7.l1Q.I"\r. SPECIAL CARE At"lD CAREER SERVICES ST A TEMENTS OF FINANCIAL POSITION DECEMBER 31. 2000 AND 1999 2000 1999 ASSETS Current assets: Cash and cash equivalents S 137,626 S 226,070 Pledges receivable 91,391 92,920 Trade accounts receivable 64,860 31,759 Grant proceeds receivable 804 3,060 Prepaid expenses and other assets 13 ,540 9,994 Total current assets 308,221 363,803 Property and equipment at cost, net of accumulated depreciation of $204, 111 and $175,997 30,458 51,946 Other assets Cash and cash equivalents - restricted 212,353 33,500 Pledges receivable - restricted 84,933 91,500 Investments in Our Children's Store 4,363 10,718 TOT AL ASSETS $ 640,328 $ 551,467 LIABILITIES AND NET ASSETS Current liabilities: Current portion of capital lease S $ 805 Accounts payable and accrued expenses 43,653 8,035 Deferred revenue 1,575 15,077 Total current liabilities 45,228 23,917 Net assets: Unrestricted: Operating 225,783 213,980 Net investment in property and equipment 30,458 51,946 Total unrestricted 256,241 265,926 Temporarily restricted 155,109 136,624 Perm:mently restricted 183,750 125,000 Total net assets 595,100 527,550 TOTAL LIABILITLES AND NET ASSETS $ 640,328 $ 551,467 The accompanying notes are an inkgral part of the financial statements. -2- SPECL-\L CARE A.'iD CAREER SERVICES STA TEMENTS OF ACTIVITIES FOR TIlE YEARS E.'iDED DECE.\iBER 31. :000 ond 1999 L"::..restI'icted De....'em~r 31, ]fX;9 Tempo" riJy Po ml.'-l'LoLly Re,tr....-~J Restricted Tot.il Unrestricted Tempo...cii}. ReItr:.;.~J Deoelllber 31, :000 Porm.meoLly R.eltric:eJ Total PU~UC SUPPUR r A...,'\lO RI:'VF_'lTE S\Jt~rt (,.,ntr.bt::iOM 132.621 104.418 58.7X! ~5,739 158,.'41 166.000 12.5.000 S 449.341 C!li:cd v"...y 246.993 246,993 :'.39,171 239.171 Fees i.nd gnn~ from gavemrnenul agencie1 962.137 962,137 730,753 780.753 TOLll pubLic 5Urport 1.341.751 104.413 58.. 7 50 1.XJ.1,919 : ,178.:65 166,0<)) 1,469 ,265 R;::...-e::.x. P:c~ ram ~r.-jce fee, 36.149 36, '49 4",638 47 .638 b\"l::-'itl'Do:-nt income 65,372 6.5,372 10.671 6:.. 11.295 \~:..s...--': UaneoU5 24,186 24,186 i ,391 1.391 Taul re'-'''CDUC 126,c07 116,207 Ctl,200 6:4 ro,8"'..A -- ~et i-llCt3 re 1eii.~J fr<)m restr1c-...ivru 35,933 185,)33) --- "J.OOO (3<1.000, T_'ul public !Jupport. fe"'eCUr:.S, i:id reclas.s:Jica.ti0IU 1.553.391 18.485 58,7X! 1,631,1:6 ! .:63,.16.5 136,624 1.530,039 EXPL'iSES Pr.::-g:-:ir:l ~ r.icxs 1.384,478 1.3 34,4 78 1.117.027 1.217.027 St:P0,r::ir.g s.e rvl.t.'es \i:iO.Jgement and general 123,702 123,702 ::":',092 124,092 F..J]j :-ai.sing 55.396 55,396 43,785 48,785 Toul sut='jXlrti.r..g ~rvices 179,098 r79,098 172.m 172.377 L<..3.1 e;l;~~1 1.563.576 1.563.576 :.339,904 1,339.904 Ouqe ~ oct il~sd.'1 (9,685) 18,485 58,7X! 67,5X! (121,439) i36,624 12.5,000 140,185 :--:....t 45.5e':.5. begi.r..nir,.g of period 265,926 136,6~4 125.0:0 527,5X! 387 ,365 337 ,365 :--:t:: iSS<::.3, enJ of ;:aeriod 256,241 155.loq S 183.7X! ~ 595,100 :65 .926 136.624 125,000 $ 5!7 ,5X! erne iccompaoying notes ire iln int.cg:lill part of the rlThl oci.a I !ut.eme:nt3. .3. SPECIAL CARE AND CAREER SERVICES ST A TEMENTS OF CASH FLOWS FOR THE YEARS ENDED DECEMBER 31,2000 and 1999 2000 1999 Cash flows frolD operating activities: Change in net assets $ 67,550 $ 140,185 Adjustments to reconcile change in net assets to net cash provided by operating activities: Dep rec iation 28,114 39,460 Chd.nges in operating assets and liabilities: (Increase) decrease ill receivables (29,316) (41,583) (Increase) decrease in prepaid expenses (3,546) 2,539 Increase (decrease) in accounts payable 35,618 (5,158) Increase (decrease) in deferred revenue (13,502) 15,077 Net cash provided by (used in) operating activities 84,918 150,520 Cash flows from investing activities: Investment in Our Children's Store 6,355 (10,718) Purchases of equipment (6,626) (1,959) Net cash (used in) investing activities (271) (12,677) Cash flows from financing activities: (Increase) decrease in pledges receivable - restricted 6,567 (91,500) Principal payments on notes payable (560) Principal payments all capital lease (S05) (2,191) Net cash (used in) tlnancing activities 5,762 (94,251) Net increase (decrease) in cash 3:Jd cash equivalents 90,409 43,592 Cash and cash equivalents, begiIlI.jng of year 259,570 215,978 Cash a:1d cash equivalents, end of year $ 349,979 $ 259,570 Supplemental Disclosures: Interest paid $ 226 $ 243 The accompanying notes are an intcsral part of the financial statements. -4- SPECIAL CARE Al'W CAREER SERVlCES STATF.MENTS OF FUNCTIONAL EXPENSES POR THE YEAR ENDED DECBffiER 31, 2000 (\.lwl......'l "':LlmpUfd.livc tolal~ for the yc.ar coded December J 1, 1999) Program Services Supporting Service;! Tol1i!s Ma.n.agement ECl SES and General Fund raising 2,000 1999 -- Salaries S 701,254 S 2S8,817 S 61,721 S 37,035 S 1,088,827 S 945,535 Employee ocnefiu 43,912 27,094 3.827 I. 758 76,591 64,747 Payroll taxes, woncers compensation insurance 54,277 22,324 4,040 2,779 83,420 73,7l3 Prufc'J!I,ional fee.s 39,905 6,177 3,153 5,675 54,910 64,470 Supplies 20,437 2,996 396 699 24,578 14,555 Telephone and communicatioo3 12,454 5,635 484 18,573 14,027 Posl.3gc and .hipping 2,835 1,433 368 911 5,547 4,971 O.:cupancy - building and grounds 35,319 15,114 14,890 4 65,327 63,613 Depre-ciation 2S,ll4 2S,114 39,460 Interest expense 226 226 242 Oul.3iJe printing and art work 2,366 532 546 914 4,358 7,016 Subscriptions and publications 469 527 330 399 1,725 1,670 Localtrangpoltation 37,162 13 ,494 327 731 51,714 44,626 Conferences and conventions 7,568 1,653 53 9,279 8,205 Officers and professiooalliability ingurance 6,053 2,362 664 350 9,429 9,230 Meetings/luncheons 1,315 690 462 458 2,925 ?o.1J3-Ccllanc,ou3 cxpenseg 1,683 1,034 1,353 7 4,077 7,720 Equipment purchased 1,027 308 266 1,601 2,133 Equipment reotal, repairs, and maintenance 2,328 1,044 559 55 3,986 3,932 Agslstive technology 3,245 3,245 3,050 Payroll service 873 873 626 2,372 Public Awarenegg 2,195 35 2S 38 2,296 2,043 Computer software 270 110 100 2,035 2,515 4,418 Training 7,174 1,951 764 869 10,758 2,749 Membership dues 731 1,086 426 400 2,643 3,510 Re.:ruiting 537 504 73 160 1,274 1,135 Volunteer recognition 738 88 132 119 1,077 1,398 BadJebl.3 2,189 2,189 1.736 T aLai expenses $ 986.403 $ 398.075 $ 123.702 $ 55.396 $ 1.563.576 $ U89.904 The accompanying notes are an integral part of the r.naneial statements. -5- NOlE I: SUAIMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities Special Care and Career Services (the" Agency") is organized as a Texas non-profit corporation for the purpose of enhancing the lives of young children with developmental delays and adults with mental retardation. The Agency serves the Nonh Central Texas region. Financial Statement Presentation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of FiJ1.ancial Accouming Standards (SFAS) No. 117, Firwncial StatemenlS of Not-for-Profit Organiwtions. Under SFAS 0Io. 117, the Agency is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets based upon the existence or absence of donor-imposed restrictions. Basis of Accounting The financial statements are prepared on the accrual basis of accounting in accordance with generally accepted accounting principles, Contributions All contributions are considered to be available for unresuickd use unless specifically restricted by the donor. Amounts received that are designated for future periods or restricted by the donor for specific purposes are reported as temporarily restricted or permanently restricted support that increases those net asset classes. When a temporary restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Income Tax Status The Agency is exempt from federal income taxes under Section 501 (c)(3) of the Internal Revenue Code of 1986. It is exempt from property taxes under Section 11.18 of the Property Tax Code of Texas. Allowance for Bad Debts The Agency has elected to recognize the expense arising out of uncollectible accounts using the specific charge-off method. -6- NOTE 1: SUAIMARY OF SIGN/FICA!\{[ ACCOUNTING POLICiES (continued) Investmems Investments include a 5.11 % interest in Our Children's Store, a gift shop operated independently for the benefit of participating non-profit corporations. The investment IS recorded using the equity method. Fair market value is estimated equal to cost. Property and Equipment Property and equipment are carried at cost or, if donated, at the approximate fair value at the date of donation. Depreciation is computed using the straight-line method. Compensated Absences (Paid Time Off) The Agency adopted a paid time off policy that provides for the payment of a maximum of four weeks accrued vacation upon termination of employment. All other unused compensated absences are forfeited on the employee's anniversary date or upon tennination. $39,401 was accrued during the year ended December 31, 2000. Under the previous policy, no material accrual had accrued or been recorded. O1sh and Cash Equivalents For purposes of its StatefTlCnt of Cash Flows, the Agency defines cash and cash equivalents as all currency, demand deposits, and time deposits with original maturities of less than three months . Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Funs.:ti~nal Allocation of Expenses The costs of providing the Agency's various programs and supporting services have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services benefitted. Contributed Services The Agency receives a substantial amount of services donated by its Board of Trustees and Committee members in carrying out the Agency's activities. The value of these services are not reflected in the accompanying financial statements as it is not susceptible to objective measurement of valuation. -7- NOTE 1: NOTE 2: NOTE 3: NOTE 4: SUAfMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Promises to Give Unconditional promises to give are recognized as revenues or gains in the period received and as assets, decreases of liabilities, or expenses depending on the form of the benefits received. Conditional promises to give are recognized only when the conditions on which they depend are substantially met and the promises become unconditional. FIXED ASSETS A sununary of fixed assets at December 31, 2000 and 1999 follows: 2000 1999 Furniture and fixtures Educational equipment Leasehold improvements Office equipment $ 19,316 33,166 24,047 158,041 234,570 @~,1l2) $ 3Q_,A58 $ 19,316 33,166 24,047 151,414 227,943 (175,997) $ 51,94~ Less: accumulated depreciation RETIREMENT PUN Effective January 1, 1993, the Agency adopted a defined contribution retirement plan. This plan covers substantially all permanent employees. The Agency's contribution to the plan is based on a percentage of compensation varying with each individual's years of service, but not to exceed four percent (4%) of total compensation. Pension expense was $12,737 and $16,015 in the year ended December 31, 2000 and 1999, respectively. LEASE COMMl1MENT The Agency renewed its lease of office space under an operating lease, effective January 1, 2001, with a 5 1h. year term expiring in June 2006. The lease is cancelable by the Agency under certain circumstances with 180 days notice to the lessor and upon payment of specified amounts. Rental expense totaled $44,418 and $43,436 for the year ended December 31, 2000 and 1999, respectively. Future minimum annual rental commitments under the current operating lease are as follows for the years ending December 31: -8- LEASE COAllvffTlvfENT (continued) NOTE 5: NOTE 6: NOTE 7: 2001 $ 55,212 2002 55,212 2003 55,212 2004 55,396 2005 55,396 2006 29.856 $~Q~)S4 In 1997, the Agency entered into a capital lease for the acquisition of a copier. The assets are included in fixed assets and are being depreciated over the estimated useful life. As of December 31, 2000 there we;e no remaining minimllm future lease payments under the capital lease. TRANSFER OF ENDOWMENT A/IyV PLANT FUNDS In August 1992, the Board of Trustees of Special Care and Career Services (formerly Special Care and Career Center) authorized the donation of approximate Iy $757,231 to the Communities Foundation of Texas, Inc. for the benefit of Special Care and Olreer Services. Funding for the donation consisted of cash and U. S. Treasury Bills from the Endowment Fund and the Plant Fund. The Agency also makes dortations to the fund periodiC311y. The book value as shown by Communities Foundation of Texas, Inc. is $589,413 and $596,692 as of December 31,2000 and 1999, respectively, The market value is $822,478 and $879,237 as of December 31, 2000 and 1999, respectively. Communities Foundation of Texas, Inc. has committed to an annual distribution to Special Care and Career Services of up to six percent (6%) of the most recent 16 quarters average fair market value of the designated fund as of June 30 of each year. Additional funding in excess of this amount may be requested by Special Care and Career Services subject to certain provisions as outlined in the agreement. The amounts received by the Agency under this agreement were $53,386 and $51,213 for the year ended December 31, 2000 and 1999, respectively. CONCENTRATIONS The Agency receives approxirnately 58 % of its support from federal, state, and local grants and approximately 15% from the United Way. DONATED SERVICES Contributions of donated non-cash assets are recorded at their fair market values in the period received, Contributions of donated services that create or enhance nonfinancial assets or that require specialized skills, are provided by individuals possessing those skills, and would typically need to be purchased if not provided by donation, are recorded at their fair values in the period received. -9- NOTE 7: DONATED SERVICES (continued) The Agency also receives d0113ted services from a variety of unpaid volunteers assisting the Agency in its clerical activities, but these services do not rreet the criteria for recognition as contributed services. The Agency receives more than 250 volunteer hours per year. NOTE 8: PROMISES TO GI'vE The Agency initiated a major donor campaign for future program support and endowment beginning in 1999 Promises to give are restricted to the expansion of the Supported Employment Services program and funding an endowment for the benefit of the Supported Employment Services program. The goal of the major donor campaign is to raise $3,000,000 over five years, half for permanent endowment and half for program operations. Donations received under the major donor campaign, not restricted by the donor, are designated by the Board to achieve the 50: 50 ratio between permanent endowment and program operations. The promises to give as of December 31,2000, are unconditional and due S54,000 in 2001, and $117,866 over the following four years. Uncollectible promises are expected to be insignificant. -10- SUPPLEMENT AL INFORMATION .IE Fox, BYRD & GOLDEN, P. C. CERTlFIED PUBUC ACCOUNTANTS I ndependent Auditor's Report on Supplemental Information Board of Trustees Special Care and Olreer Services Our report on our audit of the basic fmancial statements of Special Care and Career Services for the year ended December 31, 2000, appears on page 1, The audit Vias made for the purpose of forming an opinion on the basic financial statements taken as a whole. The supplemental Comparison of Budget with Actual for the year ended December 31, 2000, is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has nO[ been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on it. h ~-/~) (:G. June 28, 2001 Dallas, Texas -11- ()(l(l n~,,- Dnr-'---"~l rr"'TT'lr . Q'/;I r',.rT ,<, Tr'J" 7C'1'1C .. '11,1 ^(),"" Q'1ir\ ... ::.v 11,--\ )'J: SPECIAL CARE & CAREER SERVICES COMPARISON OF BUDGET WITH ACTUAL REVENUE AND EXPENSES FOR THE YEAR ENDED DECP-.fBER 31, 2000 Variance Favorable ~~ Actual (Unfavorable) REVENUE Individuals S 46,500 $ 177 ,690 $ 131,190 Foundation 96,569 53,900 (42,669) Corporations 20,500 12,070 (8,430) Organizations 55,580 52,129 (3,451) Events 18,000 24,186 6,186 Fees and grants 899,017 962,137 63, 120 Program service fees 33,207 36,149 2,942 Inve,.-;tment mcome 59,700 65,872 6,172 -- Revenue before United Way 1,229,073 1,384,133 155,060 United Way-Dallas ~14,245 246,993 2,748 Total revenue 1,473,318 1,631,126 157,808 -- EXPENSES Salaries 1,047,307 1,088,830 (41,523) Benefits 160,167 160,011 156 Professional fees 57,290 54,909 2,381 Supplies 16,058 26,583 (10,525) Communication 30,024 30,773 (749) Occupancy 69,053 65,836 3,217 Equipment 4,424 5,587 (1,163) Local transportation 54,019 51,714 2,305 Educationltraining 17,909 27,649 (9,74D) Depreciation 28,114 (28,114) ~fiscellaneous 17,OQ7 23,570 (6,503) -- Total expenses 1,473,318 1,563,576 (90,258) -- EXCESS REVENUES OVER EXPENSES $ 0 $ 67,550 $ 67,550 -- -- See auJilor's report on supplemental infomliltion. -12- I. Fox, BYRD & GOLDEN, P. C. CERTIFIED PUBLIC ACCOUNTANTS Independent Auditor's Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards Board of Trustees Special Oue and Career Services We have audited the financial statements of the Special Care and Career Services (a nonprofit organization) as of and for Ll-Je year ended December 31, 2000, and have issued our report thereon dated June 28,2001. We conducted our audit in accordance with auditing standards generally accepted in the United States of America applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether Special Care and Career Services financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and granL'), noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was nct an objective of our audit and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance that are required to be reported under Government Auditing Standards and which are described in the accompanying schedule of findings and questioned costs as Item A. Internal Control Over Financial Reporting In planning and perfonning our audit, we considered Special Care and Career Services' internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts tmt would be material in relation to the fmancial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over fInancial reporting and its operation that we consider to be material weaknesses. -13- nnn'-h.,' D')r_~~.-. I~::,,:~or: . .~/)r). "I~C:. rl"" \r: Tc'(~,7c:..'1JC: .. J1J1.f..J)f-_~1.')n . c~." '11J1 nQ'7nOA(\ This report is intended for the information of the Board of Trustees, Agency management, the Texas Interagency Council on Early Childhood Intervention, the U.S. Department of Health and Human Services, and the U. S. Department of Education. However, this report is a matter of public record, and its distribution is not limited, ~J ~"'~ 'PC Dallas, Texas June 28, 2001 -14- ./E Fox, BYRD & GOLDEN, P, C. CERTIFIED PUBLIC ACCOUNTANTS Independent Auditor's Report on Compliance With Requirements Applicable To Each Major Program and on Internal Control Over Compliance in Accordance With OMB Circular A-133 Board of Trustees Special Care and Career Services Compliance We have audited the compliance of Special Care and Career Services (a nonprofit organization) with the types of compliance requirements described in the U. S. Office oflyfQJU1gement and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended December 31, 2000. Special Care and Career Services' major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Special Care and Career Services' management. Our responsibility is to express an opinion on Special Care and Career Services' compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to the financial audits contained in Govenvnent Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Special Care and Career Services' compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion, Our audit does not provide a legal determination on Special Care and Career Services' compliance with those requirements. In our opinion, Special Care and Career Services complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended December 31, 2000. Hmvever, the results of our auditing procedures disclosed instances of noncompliance with those requirements, which are required to be reported in accordance with OMB Circular A-133 and which are described in the accompanying schedule of findings and questioned costs as Item A. -15- nnn ,-'.. Doo.:-,-." IO;TOr: . 1'1222 DCU;lAS . DALL\S. Tcx's 75225 . 2 \ 4.6963320 . F,\,x 214-9il7.93'10 Internal Control Over Compliance The management of Special Care and Career Services is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Special Care and Career Services' internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over complia;1ce and its operation that we consider to be material weaknesses. This report is intended for the information of the Board of Trustees, Agency management, the Texas Interagency Council on Early Childhood Intervention, the U.S. Department of Health and Human Services, and the U. S. Department of Education. However, this report is a matter of public record, and its distribution is not limited. -k~ tfyd .; ~ -r- c . Dallas, Texas June 28, 2001 -16- EXPENDITURES OF FEDERAL AWARDS SECTION SPECIAL CARE & CAREER SERVICES SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED DEcm-mER 31, 2000 Federal Pass-through FEDERA.L GRA0110RlPASS-THROUGH GRANTOR CFDA Grantor Award PROGRAlY1 TITLE Number Number Expende<l lLS. Department of Ed'lcatinn Passed through Interagency Council on Early Childhood Intervention Early Childhood Intervention Program (99-00) 84.181 C0958 $ 285,861 Early Childhood Intervention Program (00-01) 84.181 Cl054-01 120,251 Early Childhood Intervention Program (99-00) 84.027 C0958 40,837 Early Childhood Intervention Program (00-01) 84.027 C1054-01 19,090 Total Department of Education 466,039 US Department of Health and Human Se~ Passed through Interagency Council on Early Childhood Intervention Early Childhood Intervention Program (00-01) 93.667 C 1054-0 1 10,973 Total Department of Health and Human Services 10,973 Total Federal Awards S 477,012 Note l' Significant accollntini: policies used in prepann~ the schedule See Note 1 of the financial statements for the Agency's significant accounting policies. These expenditures are reported on the Agency's fiscal year. Expenditure reports to funding agencies are prepared on the award period basis. See auditor's report. -17- SPECIAL CARE AND CAREER SERVICES SCHEDVLE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2000 Section I: Summary of the Auditor's Results: Financial Statements: Type of auditor's report issued: Unqualified Internal control over financial reporting: Material weaknesses identified? yes X no Reportable conditions identified that are not considered to be material weaknesses? _~_yes X none reported Noncompliance rr..atcrial to financial statements noted? __yes X no Federal Awards: Internal control over major programs: Material weaknesses identified? _._yes X no Reportable conditions identified that are not considered to be material weaknesses? __yes X none reported Type of auditor's report issued on compliance for major programs: Unqualified Any audit findings disclosed tlull are required to be reported in accordance with Section 5 WC a) of Circular A -13 3? ~_yes no Identification of major programs: CFDA Numbers Name of Federal Program or Cluster 84. 181 Early Childhood Intervention Program Dollar threshold used to distinguish between type A and type B programs: $ 300,000 Auditee qualified as low-risk auditee? ~____3es x no -18- SPECIAL CARE AND CAREER SERVICES SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended December 31, 2000 ( continued) Section II: Financial Statement Findings There are no financial statements findings reported. Section III: Federal Award Findings and Questioned Costs 1. Check #1201, dated January 19,2000, in the amount of $93.50 was charged to the year ended December 31,2000. The expense was incurred in December 1999, resulting in the charge being recorded in the wrong year. The expense was charged to the correct federal program because the program fiscal year runs from September 1>t through August 31. -19- ~M ~~I CC)I)I)ell C1IClll11)er ()f C()Illll1erCe ,_!C;'" ,-, ,--1".,1.,\ -.'" ').lk:,,,, 1 l{d..I'().I\", 1.,~.C"!'Il<11 l.\~-,,'l'l May 13, 2002 ]'vl r. Jim vV i tt City of Coppell P.O. Box 9478 Coppell, TX 75019 Dear Jim, Enc lased please fi.nd the information for our funding request. I went ahead ~md made 12 copies of everything for your convenience. Vfohamed ElmoLlgy and I will be representing the Chamber at the Council Budget \\'orkshop on June y,l. Thank you for your help on this matter. Sincerely, c/~n:~ Beverly \Vidner President Wqe ~fafe of Wexaz SECRETARY OF STATE CERTIFICATE OF INCORPORATION OF COPPELL CHAMBER OF CO~~ERCE, INC. CHARTER NO. 1145710 The undersigned, as Secretary of State of the State of Texas, hereby certifies that Articles of Incorporation for the above corporation duly signed pursuant to the provisions of the Texas Non-Profit Corporation Act, have been received in this office and are found to conform to law. ACCORDINGLY, the undersigned, as Secretary of State, and by virtue of the authority vested in the Secretary by law, hereby issues this Certificate of Incorporation and attaches hereto a copy of the Articles of Incorporation. Dated MAR . 12 1990 , ()O:c~a~or ~ ceb OF I FILED n the Off Secretary of ~ce of the tate of Texas MAR 1 2 1990 CorpOrations Section ARTICLES OF INCORPORATION COPPELL CHAMBER OF COMMERCE, INC. (A Non-Profit Corporation) ARTICLE ONE The name of the Corporation is COPPELL CHAMBER OF COMMERCE, INC, ARTICLE TWO The corporation is a non-profit corporation, ARTICLE THREE The period of its duration is perpetual, ARTICLE FOUR Said corporation is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, including but not limited to, operating a Chamber of Commerce, ARTICLE FIVE The street address of its initial Registered Office, and the name of its initial Registered Agent at this address is as follows: ARTICLES OF INCORPORATION COPPELL CHAMBER OF COMMERCE, INC., PAGE 1 Edward Miller 500 South Denton Tap Road, Suite 105 Coppell, Texas 75019 ARTICLE SIX The number of initial Directors is three (3). The names and addresses of the initial Directors are: Debbie Teer 500 South Denton Tap Road, Suite 105 Coppell, Texas 75019 Greg Gemoules 500 South Denton Tap Road, suite 105 Coppell, Texas 75019 . Gloria Salerno 500 South Denton Tap Road, Suite 105 Coppell, Texas 75019 ARTICLE SEVEN The name and address of the Incorporator is: Marilyn S. Hershman 408 W. 17th Street, Suite 101 Austin, Texas 78701-1207 (512) 474-2002 IN WITNESS WHEREOF: I have hereunto set my hand this /21i'-. day of 1blJ~ 191~. ///7/1fj/i~J/{~ ~ Marllyn S. Hershman, Incorporator ARTICLES OF INCORPORATION COPPELL CHAMBER OF COMMERCE, INC., PAGE 2 (4 Cc)ppell CllaIllber of Commerce ( '17:2 ) ','!\-.!f\:2'! i '17:2) ;,~!,:-7IXi F;I\ .i(!(,,,. lkl1lj)11 T"p Ed.. P.o. B()\ 1,i:2. ('''PPl'l!. T\: 7,iOl'l May 13,2002 rvI8Yor Candy Sheehan P.o. Box 9478 Coppel], TX 75019 Dear Mayor Sheehan & City Council Members, This letter is to respectfully request the City of Coppell to renew its ammal membership investment of $1 0,000 with the Coppel1 Chamber of Commerce. The leadership of the Chamber is sincere in achieving our mission to enhance and promote the business environment and quality of life in Coppell. With the financial support from the City we wil1 continue to achieve our mission. The many programs and services provided by our organization are listed in the acccmpanying booklet outlining our Program of Work. Highlights include: 10,000 Annual Business Referral Guides (8,000 direct mailed to Coppel1 households) · Relocation packets mailed to potcntial residents (approximately 5 weekly) Business Welcome Packets Monthly Membership Luncheons Leadership Coppel1 Coppell Youth Leadership Economic Development Partnership New Teacher Welcome Breakfast Partners in Education Program Annual Community Gala Event Annual Scholarship Program Sponsor Political Candidates Forum City Leaders Breakfast CUlTently the Coppell Chamber boasts 416 active members. Weare pleased to say that in spite of difficult economic times, we continue to grow with a 5% overal1membership increase last year. We believe our role as the "front door to the community" continues to be impOIiant to both our local businesses and citizens. Like any responsible business, our Board of Directors annually reviews our programs to see if they are helping to achieve our mission. 'vVe cunently have implemented a plan to survey our members to assess their needs. In addition, we have formed task forces to re-evaluate some of our programs. As a rcsult some programs may receive more or less emphasis. One new goal for this year is to implcment an affiliation with SCORE (Scrvice COlV of Retired Executives) that provides a lllcntonng program for small to medium sized businesses. Other new goals are to provide our membership with more leglsl8tive updates and to evaluate our 1l1vo]vement 111 the Old Town Coppell restoration project and DART. Your participation in financially supporting the Chamber is ImpOliant to our success and helps fund staffing and Chamber programs. 'vVe thank you for your support in the past and your current consideration. .--- John Moore Chairman ~:t~~ President c COPPELL CHAMBER OF COMMERCE ACCOUNTANT'S COMPILATION REPORT and FINANCIAL STATEMENTS Year Ended March 31, 2002 D.M. GARLOCK, P.C. CERTIFIED PUBLIC ACCOUNTANTS 120 S. Denton Tap Rd., Ste. 450C, PMB 119 Coppell, TX 75019 (972) 462-9449 - Fax (972) 462-9570 www.garlock-cpa.com D.M. Garlock, P.C. Certified Public Accountants 120 S. Denton Tap, Ste. 450C PMB 119 Coppell, TX 75019 Accountant's Compilation Report To the Board of Directors COPPELL CHAMBER OF COMMERCE We have compiled the accompanying statement of assets, liabilities, and net assets-income tax basis of the Coppell Chamber of Commerce (the Chamber, a non-profit organization) as of March 31, 2002 and February 28, 2002 and the related statement of revenues and expenses and other changes in net assets-income tax basis for the month and year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. These financial statements have been prepared on the accounting basis for income tax purposes, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. However, we did become aware of a departure from the income tax basis of accounting that is described in the following paragraph. The income tax basis of accounting requires that depreciable property purchased after January 1, 1987, be depreciated in accordance with modified accelerated cost recovery rules. Management has informed us that depreciation on fixed assets in prior periods and during the year ended March 31, 2002 has not been computed in accordance with the modified accelerated cost recovery rules. The effect of this departure from the income tax basis of accounting on the accompanying financial statements has not been determined. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the income tax basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user's conclusions about the Chamber's assets, liabilities, net assets, revenues, and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. The accompanying revised budget for the year ended March 31, 2002 has not been compiled or examined by us, and accordingly, we do not express an opinion or any other form of assurance on it. Management has elected to omit the summaries of significant assumptions and accounting policies required under established guidelines for presentation of prospective financial statements. If the omitted summaries were included with the budgeted information, they might influence the user's conclusion about the budgeted information. Accordingly, the budgeted information is not designoo for those who are not informed about such matters. An error resulting in an understatement of Fixed Assets and the Education and Youth Leadership Fund Balances and an overstatement of Unrestricted Net Assets for the year ended March 31, 2001 was discovered by management of the Chamber of Commerce subsequent to the issuance of the report on those financial statements dated April 27, 2001. Accordingly, the Net Assets, beginning of the period, and Fixed Assets have been restated to correct the error. April 20, 2002 D. M Garlockl PC D.M. Garlock, PC (972) 462-9449 fax (972) 462 -9570 www.oarlock-coa.com COPPELL CHAMBER OF COMMERCE Statement of Assets, Liabilities and Net Assets - Income Tax Basis As of March 31, 2002 and February 28, 2002 Mar 31, 02 Feb 28, 02 ASSETS Current Assets Checking/Savings Frost National Bank $ 29,409 $ 31,213 Comerica Bank, Savings 294 300 Total Checking/Savings 29,703 31,513 Other Current Assets Investments, Education 6,503 6,497 Investments, Holding Acct. 2,667 2,664 Petty Cash 100 100 Total Other Current Assets 9,270 9,261 Total Current Assets 38,973 40,774 Fixed Assets Leasehold Improvements 2,354 2,354 Computer Equipment 13,866 13,866 Office Furniture and Equipment 8,509 8,509 Total Fixed Assets 24,729 24,729 Other Assets Rent Deposits 600 600 Total Other Assets 600 600 TOTAL ASSETS $ 64,302 $ 66,103 LIABILITIES & NET ASSETS Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities $ 2,184 $ 2,000 Total Other Current Liabilities 2,184 2,000 Total Current Liabilities 2,184 2,000 Total Liabilities 2,184 2,000 Net Assets Education Fund Balance 6,939 6,954 Adult Leadership Fund Balance 2,758 2,990 Youth Leadership Fund Balance 376 1,674 Leads Group Fund Balance 74 Undesignated 51,971 52,485 Total Net Assets 62,118 64,103 TOTAL LIABILITIES & NET ASSETS $ 64,302 $ 66,103 See Accountant's Compilation Report & Selected Information. COPPELL CHAMBER OF COMMERCE Statement of Revenues, Expenses and Other Changes in Net Assets - Income Tax Basis One Month and Year Ended March 31, 2002 2001 - 2002 Revised Revised Mar 02 Budget Apr - Mar 02 Budget Income Investment Renewals $ 5,059 $ 5,225 $ 82,983 $ 81,426 Investment New 1.735 14,515 7,815 City Dues 10,000 Interest Income 3 68 122 Membership Development 20 Miscellaneous Income 6 580 373 Product Sales Project Income: Annual Party 67,853 54,420 Golf Tournament 23,220 23,220 Membership Directory 2,075 33,132 32,907 City Leaders Breakfast Sponsor 700 Coppell Celebrates 2,100 Expo Income 2,100 Internet Link 1,000 1,250 Luncheon Fees 2,105 15,553 13,432 Newsletter 100 350 50 Red Ribbon Breakfast 6,665 6,665 Fund Income: Educ - Interest Income 6 139 Educ - New Teachers Breakfast 3,980 3,980 Educ - Scholarship Income 565 1 ,450 Adult Leadership 3,405 555 Youth Leadership 616 5,685 3,586 Leads Group 74 74 Total Income 11,779 5,225 262,587 243,351 See Accountant's Compilation Report & Selected Information. 2 COPPELL CHAMBER OF COMMERCE Statement of Revenues, Expenses and Other Changes in Net Assets - Income Tax Basis One Month and Year Ended March 31, 2002 2001 . 2002 Revised Revised Mar 02 Budget Apr - Mar 02 Budget Expense Salaries & Wages 6,203 5,962 10 1 .446 100,636 Contract labor 497 500 Payroll Taxes 669 540 8,901 8.437 Workman's Comp Insurance 634 330 454 Health Insurance 2,552 2,360 Board Retreat 1,000 984 1,984 Credit Card/Bank Fees 58 100 2.429 1,657 Equipment leases 477 477 5,805 6,155 Insurance, Auto 57 57 Insurance, liab & Contents 338 662 Insurance, Directors Liability 1,140 1,140 Membership DevelopmentlPR 32 70 1,160 1,137 Miscellaneous 495 938 Office Expenses/Printing 286 400 4,501 5,080 Plaques/Awards 511 800 1,392 1,681 Postage 255 2,098 2,800 Professional Development 200 854 1,554 Professional Memberships 225 485 Professional Services 800 350 3,897 3,232 Rent, Office 1,146 1,125 13,609 13,501 Rent, Storage 82 81 Telephone 621 315 4,671 4,163 Travel/hotel & airfare 300 1,000 Utilities 184 125 1.402 1,499 Vehicle Mileage Expense 48 82 1,735 1,827 Savings 150 750 Project Expenses: Annual Party Expense 32,878 33,536 Golf Tournament Expense 41 11,304 11,263 Membership Directory Expense 13,705 14,429 City leader Breakfast Expense 591 Coppell Celebrates 2,000 Expo Expense 2,000 Internet Link Expense 96 80 444 530 luncheon Expense 1,350 14,010 14,773 Newsletter Expense 125 75 1,355 911 Red Ribbon Breakfast Expense 5,240 5,093 Seminar Expense 95 95 Fund Expenses: Adult leadership Expenses 232 402 Educ - New Teachers Breakfast 778 79 Educ - Scholarships 2,750 3,250 Education Expense 21 1,516 Youth leadership Expenses 1,914 7,393 3,210 Total Expense 13,764 14,090 256,061 251,939 Change in Net Assets (1,985) (8,865) 6,526 (8,588) Net Assets, beginning of the period 64,103 44,332 44,055 44,055 Reclassification of computer software formerly expensed 3,844 Donation of furniture at FMV 7,693 Net Assets, end of the period $ 62,118 $ 35.467 S 62,118 $ 35.467 See Accountant's Compilation Report & Selected Information. 3 COPPELL CHAMBER OF COMMERCE SELECTED INFORMATION Substantially All Disclosures Required Are Not Included March 31 and February 28, 2002 Note 1 - Net Assets Certain reclassifications have been made between the Restricted Fund Balances and Undesignated Net Assets in prior months. The reclassifications did not materially change Total Net Assets. Note 2 - Education Fund Balance At March 31 and February 28, 2002, the Education Fund Balances include the effects of the respective month transactions that are not transferred to the Investments, Education account until the following month. Therefore, the Education Fund Balance does not equal the Investments, Education account as of March 31 or February 28, 2002. Note 3 - Budget The budget amounts shown are the 2001 - 2002 Revised Budget that was approved by the Board of Directors in November 2001. 4 [4 Coppell Chamber of COlnmerce i '1711 :,'H.1xl'l I 'Iil il'I,PIX, F;l"\ ,)()() S. lklJlo!l 1";'1> I{d.. I'.() ll", k,L', Cop!>..l!. T\ i.jOll) October 26, 2001 Jim Witt City of Coppel! P.O. Box 9478 Coppell, TX 75019 RE: Memorandum of Understanding Dear Jim, Enclosed is one signed original of the Memorandum of Understanding. We have kept the other for our files. Thank you for making the change to the City Leaders Breakfast. In compliance with the enclosed document I guess we need to get together! Just let me know a convenient time. Sincerely, U{~ Beverly Wi er Interim President THE.CITY.OF COPPELL -lL~~~~ ~\~'.. *~~lfi;tJ;~~)Sf. /-~" ,'!y.---"-....~ -....~ '. ~_____ C\ e - . ~ q -\' .-'\.s . \ B MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding defines the responsibilities and roles of the City of CoppelI and the Coppell Chambcr of Commerce in relationship to Economic Development and Community Promotion. This Memorandum outlines primary responsibilities, as well as areas of Joint responsibilities with respect to the two parties. Section I - The Chamber's primary responsibilities shall include: A. The stimulation of business input and direct communication with the City regarding this sector of the local economy through the implementation of a City Breakfast to be held semiannually, beginning in the first quat1er of fiscal year 2001 which begins October 1, 2001. /'-':: b/ U;?/, B. Continue to distribute the new business information packet on-demand. C. Be the contact point for ribbon-cutting ceremonies, and communicate with the City's Officer for Public Information regarding these ceremonies and the City's role, if any. D. ProVide a forum for the Mayor's report at the Chamber's luncheons. E. Advertise City activities, including parades, meetings and other special events in the Chamber's newsletter. F. Develop a membership guide in cooperation with the City which includes a report on the City's activities, as well as relevant social and economic data. G. As necessary, provide City Council candidate forums at a monthly luncheon on City elections. Also, provide forums on any special elections the City may hold during a particular fiscal year. H. The Chamber, on request of the City or upon its own initiative, shall take positions, if appropriate, on issues or' a regional nature such as air quality, transportation, etc. Section II - The City's primary responsibilities shall include: A. The City shall havc the primary responsibility for providing social/ economic data to the Chamber of Commerce. 25~ PARKWAY * POBOx 47~ *" (:QPPELL TX 7'501 ~ . TFL 972/462 0022 '* FAX Q72/30. 3673 B. The City shall continue to develop a generic map of the City to be utilized by the Chamber in their new business information packet. C. The City will be prepared to sponsor a "state of the City" address to be coordinated by the Chamber during a special luncheon or other event as mutually agreed upon. D. The City shall have primary responsibility for economic development and shall provide appropriate staff as determined by the City Manager. Section III - Joint Responsibilities shall include: A. The Chamber and City shall continue to appoint members to the Coppell Economic Development Partnership Committee. B. The Chamber President and City Manager shall meet quarterly to discuss issues of mutual concern. C. The Chamber and the City shall provide representatives to jointly serve on various committees and to protect the quality of life and the business environment in Coppell. D. The Chamber shall provide a seat on its Board for a City representative and the City shall appoint a member of the City staff or Council to fill that seat with the intent of enhancing the overall communication between the City and the Chamber. Appointment of the City representative shall be consistent with Chamber Bylaws. This Memorandum of Understanding may be amended at any time by either party upon mutual consent and adoption by respec~~ ' PASSED t~"1i.y of ~ 2001. CITY OF COPPELL '1 J By: Coppell International Music Exchange Mr. Jim Witt City Manager City of Cop pel! 255 Parkway PO Box 478 Coppell, TX 75019 PO Bo.{ n5l, coppdf, 'TX i5019, (~1') ~r'.71i18. (9i2) 393.7262 (~I ~.1 fc3\ D rn@@n-=~:'3 Id M,~Y 1 ti Hn~rn H ~ Jy~ U i-I Lei T Y M A . ,--;-;-- . ~ CITY 0 FCC r ,: r "< May 7, 2002 Dear Mr. Witt. On behalf of the Coppell International Music Exchange (CIME), I would like to request funding of $750 tor our organization from the City of Coppell in the 2003 budget. As .; ;;; you know, we have operated as a non-profit organization in Coppell for over 10 years. !II @l, Each year, we sponsor a music exchange program for our youth, in partnership with a\.},,~y city in Europe. The last two years, we have partnered with the city of Espoo, Finland.~ J::=::\~!; This has proved to be very success..ful. In 2003, we are expecting a Finnish student group ~.;,.........~.A~...I.'i;.~ plus instructors to visit Coppell again tor a 10-day workshop with our Coppell secondary I : .~ :: students. In 200 I. their first visit. we til!ed the 600-seat high school auditorium for our ~~1 tinal ~on~ert, ,free to the public. The city has provided som~ tina.ncial support tor our 3.~~~ orgalllza:lon tor several years. which has enabled us to proVide thiS free concert to our ,..,:,,1 commulllty. ~, MY Money donated by tbc city will once again help sponsor our final concert, showcasing '.:1 Jl our youth, along with our Finnish guests, Once again, the Finnish students will be from _. the premier music magnet high school in Finland. This partnership has been very 7' bendicial to our students, as well as a connection to the Finnish population in our city. \Ve have experienced gro\\oth each year in city attendance at our concert and the community has been very supportive of this unique program. I would again like to thank you, Mayor Sheehan and the Council for supporting the arts in Coppell. We do appreciate it very much. Please call me at 972-393-7262, or Kathy~:~~2' Flatt at 972-462-0904 if you have any questions. Sincere I y. , 1 /!j( {U ct~} f!JJj.-dLJ Beverly Beesley President, Board of Directors Coppell International Music Exchange SENIOR ADULT SERVICES BUDGET REQUEST FY03 13370 BRANCH VIEW LANE. SUITE 100 FARMERS BR..A.NCH. TX 75234 (469) 522-0333 Addison + Carrollton + Cappel I + Farmers Branch \lav 14.200::: Dear City Councilors. Recognizing the struggle we are all facing to serve our constituents. Senior Adult Services is asking the cities to prO\ide funding equal to the funding provided for the cun'cnt yeJr (FYO:::). We \\ ill contlnue to deplete our reserves to maintain the level of seniccs you e"'pect of us. We arc asking Cappel I for $46.295. .~\Il uf us serving this community have suffered a hard year: the demand for services rose while the funding declined. Senior Adult Sen.ices. always on a shoestring budget, has called upon our reserves to move from our Broadway office to Fam1ers Branch where we are currently paying rent. The use of reserves had been planned during the move for the past several years. but not needed until now. We had ne\Cr planned to mo\-e into tempurary space in any event. but here \ve are. Hopefully. FY03 will be prosperous for our cummunity. and we will not be in this situation again. It is. indeed. a rainy day in our community. but \\e have faith that the sun will soon shine again. Diminished service in a time of increased need. \\ hen there is an alternative. does not seem to the Senior Adult Sef\ices Board of Directors to be an appropriate action. As you kno\v, there have been many. \Cry rapid changes within the organization at Senior Adult Senices recently. I found myself coping with telephones and computers and bills, mo\ing rapidly just to stay at1oat. Then, into our office walked a miracle. ln awe, I paused and recu~nized just hlJ\\ important the work you support is. '{ OU.Yc hear parts of this c;tory durit1~ the past t\\O years: :,\JU made thi:-; miracle possible \vith your cummitrncnt to t;~c best p\Jssibk quality of life for the senior adults in your community: .!~/ii!c'S \\ u\ u t.oung\t'iliui" !Wi (/lIir,' nlJ yt!urs old \\'hell he H.OS referred [() Ii' )('\'au! .'.cur.\ ugo h.\ his IlL'ighhor. Jumes hud \Iorked independentlyj(JI' Il'Urs und 'flUS \Ii'}/lilll a ,a!ury OJ" healrh in.\UJ"WZl'e. He Iwd den:!oped pll<..'lImoiliu, prescnred hitll.\c!tClI Parkland and emaged 3 I,' rnonlh., luter hi!1I il7lemin' ccve \\.irh a dOllh!e co!ostomy und no diagnosis. His sister, u ,\chou!leucha. IIUS rryillg ro help hi/ll hilt had returned to her homt! in uno/her .\Wlt' Pu,.klund Iwd picked lip the H'hee/chair they INzt James, hut he \IUS Slif! foO \I euk [() HCl!k. Solczmil)., 170 income, 170 frwzspor{(lrion. no h,'ulrh illsllmllce. 11O\/reng!h SUi/io}" .,Jdll!! Sen'ices helped him. In man,v. IIIUIl\' \lULl. .\el1io}" . Jdll!f Scrrices provided suppur! including home deli\'aed meals. /lieu! .\lIpp!emenf.\ (Ens IIri!) , escorted fril)s fo Purk!and. trip' to rhe Purk!und phurlllUcy to pick lip medications wul supplies. a \,.heel chair. COllzmlll/ity /IIt!mfxr.\ contrihuted holiday huskers. Jomes .\!(!ltly gartzt!l"L'd sfrt!lIgt!z. Ollt! duy !ast year. JWIIL'S reccin:d a pholl!:' cal! ji.om a \\OiIlWZ idenlil.iillg herse!ta.\ rhL' dUIIghta he didn 'I kmm he had. A !o\.ing rl'ilirionship del"l'!oJ7t!d \I'illl duughter and grunddli!drel1. Lasl Christmus, .!anli.!1 received a gijr orS WI), /w st!llt liS a donution fur S 100. As his strength returned sutllcienr!y. James offered himse!(as a \"O!unteer and hegan to de!i\\:r mea!s regu!ur!y. [aSf week he wa!ked into Senior Adult Sen'ices to .'iLlY good-hye. wILlI saw him the jirst fime. He H"l1S fw)\'ing fo another srate to join his daughter. I fdt blessed to he CI part of his miracle. Most of our v,ork is not dramatic: I haw included a page of more typical stories for you: I suspect that many of the things we do are things you do for your own family or that you arrange for them. I hope ir'you need infomlation or alternatives or support in your efforts that you callus. The Board, staff and volunteers of Senior ..-\dult Services look forward to continuing our close relationship with you and to pro\..iding "service good enough for your Mom" to senlors and their families in our community. Sincerely. ~c1J~ "'" Executive Director FY2003 SENIOR ADULT SERVICES REQUEST FOR FU~DS CIT\' FY2002 FY 2003 REQUESTED RECEIVED Addison $15.000 515,000 Carrollton $128.630 $128.630 Coppell 546.295 546,295 Farmers Branch $86.215 $86,215 TOTAL $276,140 5276,140 S_Et'<iJQ8._AO!tLI_S E RVL~E.s INCOME 1 City Grants 2. Newsletter 3 Other Grants 4 General Contributions 5 Clubs & Organizations 6 Churches 7 Corporate Donations 8. Directors' Campaign 9. Mobile Meals Collections 10. Van Coupons 11 Golf Tournament 12 United Way 13. Mobile Meals Fundraiser 14. Interest & Dividend Income 15. From Reserve for Move TOTAL INCOME EXPENSES 16 Salaries 17. Payroll Taxes 18 Employee Benefits 19. Local Transportation 20. Meeting Expense 21. Communications 22 Equipment Purchases 23. Equipment Maintenance 24 Printing 25 Postage 26 Office & Other Supplies 27 S:aff Development 23 Resource Material 29. Direct A:d-Meals 30. Direct Aid-Home Repair 31. Direct Aid-General 32. Professional Fees 33 Insurance 34. Occupancy 35. Dues 36 Golf Expenses 37. Newsletter 38. Volunteer Recognition 39. Mobile Meals Disbursement 40. Soup Campaign Expenses 41. Vials of Life Expenses 42 Bank Fees 43. Transportation Vehicle Expense 44. Misc. Expenses 45 Direct Aid Home Repair Rent 46. Moving Expenses TOTAL EXPENSES Revenue Over (Under) Expenses 05/14/2002 FY2002 BUDG_EI S275,000.00 S24,500.00 S40,000.00 S12,000.00 S10,000.00 S6,000.00 S7,000.00 S15,000.00 S20,000.00 S1,800.00 550,000.00 S96,100.00 513,000.00 S7,000.00 540,000.00 ---'--~--- $617,~QQ.~_ S335,67900 S28,533.00 S36,000.00 $6,200.00 S1,400.00 S6,000.00 $6,000.00 S6,500.00 S7,00000 S6,000.00 S4,200.00 33,000.00 S1,60000 S10,00000 S1,50000 S3,600.00 S2,500.00 S12,400.00 S25,500.00 51,300.00 S12,000.00 S24,500.00 38,000.00 S20,000.00 S3,000.00 S1,00000 S600.00 514,50000 S1,000.00 $0.00 S70,000.00 ----.-.----- $659, ~1_2~O~_ FY2003 BUDGEI 3275,000.00 525,39000 S20,000.00 S12,000.00 S10,000.00 56,000.00 S4,000.00 S15,000.00 S20,000.00 S1,800.00 S50,000.00 S86,845.00 S13,000.00 55,300.00 S60,000.00 $604,~35.00 _ S342,962.00 S39,326.00 545,000.00 S6,200.00 S 1,40000 S7,680.00 56,240.00 S6,760.00 S7,000.00 S6,50000 34,200.00 33,000.00 31,60000 S10,00000 S1,50000 S3,60000 32,500.00 315,000.00 S33,262.00 S1,300.00 516,000.00 325,390.00 S5,000.00 520,000.00 51,800.00 31,000.00 5600.00 510,000.00 51,000.00 SO.OO 560,000.00 .---- i(3_~~~20.00 (S~_2, 11~OQL (S81L4?li~ fy03bud.wk4 SENIOR ADULT SERVICES FY2003 BUDGET (OCTOBER 1, 2002-SEPTEMBER 30, 2003) INCOME 1. City Grants 2. Newsletter Grant 3. Other Grants 4. General Contributions 5. Clubs & Organizations 6. Churches 7. Corporate Donations 8. Directors' Campaign 9. Mobile Meals Collections 10. Independence Support Aid Collection 11. Golf Tournament 12. United Way 13. Mobile Meals Fundraiser 14. Interest & Dividend Income 15. Miscellaneous Income TOTAL INCOME EXPENSES 16. Salaries 17. Payroll Taxes 19 Employee Benefits Local Transportation :cu. Meeting Expense 21. Communications 22. Equipment Purchases 23. Equipment Maintenance 24. Printing 25 Postag::; 26 Office & Other Supplies 27 Staff Development 28 Resource Material 29. Direct Aid-Meals 30. Direct Aid-Horne Repair 31 Direct Aid-General 32. Professional Fees 33 Insurance 34. Occupancy 35. Dues 36 Golf Expenses 37 Newsletter 38. Volunteer Recognition 39. Mobile Meals Disbursement 40. Directors' Campaign Expenses 41 . Vials of Life Program Expenses 42. Bank Fees 43. Transportation Vehicle Expense 44. Miscellaneous Expenses TOT AL EXPENSES NET PROFIT (LOSS) 05/14/2002 1 st Quarter Budget 2nd Quarter Budget 3rd Quarter Budget 4th Quarter Budget S68,750.00 S68,750.00 S68,750.00 $68,750.00 "-_.__..-_._------------_.~~-----_.- .-.- ---~-- ------ $68,750.00 $275,000.00 $68,750.00 $68,750.00 $68,750.00 $51,500.00 $51,500.00 $51,500.00 $51,500.00 $4,100.00 $4,100.00 $4,100.00 $4,100.00 $1,800.00 $1,800.00 $1,800.00 $1,750.00 $600.00 $60000 $600.00 $600.00 $1,300.00 $1,300.00 $1,300.00 $1,300.00 $1,000.00 S1,000.00 $1,000.00 $1,000.00 SO.OO $3,315.00 $6,37500 $2,150.00 $0.00 S6,375.00 SO.OO $1,300.00 $6,375.00 $0.00 $1,585.00 $6,375.00 $0.00 ---. ---" ------ $69,990.00 --~-~-~--'-' ---- L~1_.~~0.QOL - ---', --.. _..------_.---- SO.OO SO.OO $0.00 --_.-- ---- ---- -- --_._~_.__._-----_.._--_._--- $68,825.00 $67,975.00 $68,210.00 - --~------ - --- .---_..._-----~._~_.__._--- H-,(~Z~-'.gQJ= __-~~=JlL5~~=~c.=c~.~49.00 c=__ Annual Budget S275,00000 $206,000.00 $16,400.00 $7,15000 $2,400.00 $0.00 $5,200.00 $0.00 $4,00000 $000 $000 $0.00 $000 $0.00 SOOO SO.OO $0.00 $2,150.00 $6,200.00 $25,500.00 $0.00 $0.00 $000 $000 $0.00 $0.00 $0.00 $000 $000 $0.00 - s-ii5,006~o6 ---~7_--lf~~ cybud03wk4 I:VIPORTA~T: A SCMylARY OF FY03 BUDGET FUNDAMENTALS . Cities are being asked to maintain their funding levels at exactly FY02 levels. . Senior Adult Sen.ices is committed to maintaining the current level of services with CLm'ent city funding lewls. . The FY03 budget represents an 580,000 use of Senior Adult Services resen.e funds to maintain curren~ services level \vithout an increase in city funding and with fewer United \\.ay dollars. Senior Adult Services can operate in this fashion for one fiscal year only. . Resene funds \\\11 also be used for the capital expenses associated with the permanent mo\.e to the neVi Gra\ely Center. Senior Adult Services expects to make that move in April. 2003 when our current lease at 13370 Branch Vie\--\" Lane expires. Expenses for that move. including the purchase of small scale modular furniture to fit within the space. are estimated at bet\\een 560,000 and $70,000. . This year is a difficult one economically for all of us, cities and agencies. serving the residents of the 0.--Ietrocrest. Belt tightening is required from all. This FY03 Senior Adult Senices budget represents a bare-bones budget and includes estimates for increases in costs of insurance. benefits. postage, and occupancy, \ CITY FY2002 FY 2003 REQt:ESTED RECEIVED I \ddislJI1 \ S 15.000 S15.000 I \ 5128.630 C arrl' It tun I 5128.630 Coppell 5-+6.295 S-+6.295 Farmers Branch 586.215 S86,215 TOTAL 5276.140 $276.140 .Equal distribution of =-enL utilities. ckaning. and space related insurance equaling 533.262 means 58316 per city. .Explanation: Addison: Concentrated efforts continue to reach out to Addison seniors through apartment managers. The Addison T ()\\D staff is deeply concerned for the town' s residents and work closely with us to identify seniors in need. Carrol1ton: Bet\veen 55-60% of services provided to clients were provided to Carrollton residents. Coppel1: Coppel1 residents receiye 250;"0 of the rides provided by Senior Adult Services. Farmers Branch: The number of Farmers Branch seniors who are clients of Senior Adult Services has remained steady since FY99, WORKSHEET: % OF DIFFERENT SERVICES PROVIDED DURING THE FIRST 6 ivlOi'\THS OF FY2001. USED AS THE BASIS FOR APPORTIONING THE COSTS A~10NG THE CITIES FOR FY2003 AND FOR PLA~'NNG FURTURE SERVICES. Program ADDIS00.' CARROLLTO:\ COPPELL FARMERS BR.f-\:\CH number of case 3lj'o 600/0 9% 28% management clients number of case 6% 56% 11% 27% management hours rides provided 6% 51% 25% 19% home repair 0 57% 2% 41% meals delivered 0 57% 17% 26% WORKSHEET: % OF DIFFERE0JT SERVICES PROVIDED DURING THE FIRST 6 l'vl0:-;THS OF FY2002 AND ESTIl'v1A TED COST FOR SERVICES. Note: The cost for service is based on FYO I end of year figures. the most current available. Cost of service figures are calculated annually at the end of the fiscal year (September 30), Services listed with volunteer labor included are primarily volunteer programs. The cost per \.olunteer hour is calculated on the national figure minus Senior Adult Services costs for the volunteer program. S 12.46 per hour net cost. Program ADDISON CARROLLTON COPPELL FARMERS BR~.A..NCH number of case 3% 6000 901 28% /0 management clients 21 clients 393 clients 7522 clients 183 clients ($ 13-I.!yr/client $2831 552.792 $7522 524.582 excluding vol. labor) number of case 6% 5600 11 % 27% management hours rides pro\.ided 60/ 51<;'0 25% 19% /0 $18.62 one way 123 rides 1070 rides 530 rides 394 rides van ride $2290 519.923 $9869 $7336 home repair 0 57~0 2% 410/0 S I 14 per repair 39jobs 2 jobs 38 including volunteer 58892 5456 58664 lahar. A job is the \\ llrk done for a t singk client at the time of request. \lost jobs include at least t\.\O repairs. This calculation is an estimate based on two repairs per job. meals deli\. ('red 0 57% 17% 26% $9.28 per meal 2015 meals 588 meals 926 meals including volunteer S 18,699 S5457 58593 labor TReE STORIES FROM FY02 r\ son cal!ed from out of state to let the case manager kno\\ his mother was being rushed to the? hospital. He needed information and knew he wouldn't be able to reach anyone at the hospital for quite awhile. His mother's case manager had been through this type emergency with her twicc' before and was familiar with the procedure, The case manager visited the hospital immediatdy and reported."The first thing the client said \"hen I got there \\as. '1 knew you'd come. I can rela:\. no\v. I'm in good hands.' " The family was thrilled that their mother had a familiar person with her \.\.hile she was poked and prodded. The case manager knew the client's history well enough to hdp with the admissions process. Joe.s granddaughter calied Senior Adult S'ervices became she recently brought him to lil'e H.ith her and she ~1'(lnted to knmr H'hat services he qual{(iedfor. The Senior Adult Se/Tices caseworker aSSisted thefamily in applyingforfood stamps. Joe is in a Hheelclwir und is ver:vjiail. fIe is unable to prepare or e\'en heat up his mrn meals. The cu\ell'orker ussessed the home and the fwnil.v agreed that they needed a wheelchair rump. gruh bars, and Cl handheld shower. Joe began receh'ing home delivered meals ji'om Senior Adult St'rvices and Senior Adult Services also installed the ramp, grab bars, wlLI hand held shoH'er. Parkinson's had robbed from this eighty-year-old woman the ability to raise her arms abo\.e her shoulders. To many this may not seem like a terrible restriction. but it left her \\ithout the ability to properly \\ash or brush her hair or even to pull clothing over her heJd. The Seni\H Adult Services transportation program enabled her to hold weekly ~lpruintments at the be~uty shop \\here she could enjoy having her hair \.\ashed and s,; led. She looks fOr\\ard to her beauty shop trip \\ith the anticipation of a child at Christmas Transportation to the beaut; shop helped her regain her self esteem and gives her a chance to s\)Cializc with her peers. ThisjLlf}zily Has struggling to help their mom. Her last slroke lej! ha severe!.v impaired \lith {7aralysis. Size 110H requirt'd ].j-hour care, hut lhey Izud strong helief~ lhat the nursing hO/l1e \\'lIS not the hest placefor her. The 11\'0 daughters H'ere both ~\'Orkingfltll time, hut H'en' ahle to change thC'ir \\'Ork hours so that they could alternate turns caring jin. mom Tlzey were hoth exlwusted and Mom needed medical care, hut could not ride in a cur to rlli.' doctor. S'IzI: ~1'(lS also tooji'agilefor lhe SAS ran. 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Farmers Branch 2002 BOARD OF DIRECTORS SENIOR ADULT SERVICES Addison, Carrollton, Coppell, and Farmers Branch PRESIDENT: JOHN REAP Town North Bank VICE PRESIDENT: MARK SUTHERLAND ATTORNEY SECRETARY JEANNE HOOKER TXU Electric & Gas TREASURER: JOE WILLIAMS The Southland Corporation BOARD OF DIRECTORS RICK FERRARA-Trinity Medical Center & RHD CA GLOVER-Halliburton MICHAEL KORPIEl-Parkland Memorial Hospital JOANN lABARR-Christ United Methodist Church PAT MAREK-Community Volunteer JOANN MEEK-Community Volunteer SUSIE MILLER-Kenny Marchant Office BOB PATTERSON-Patterson Homes JOANNE POSPISIL-Integrated Employee Benefits, Inc. WAYNE SAUNDERS-Brookhaven Apothecary ALICE SA YRE-Metrocrest Hospital Authority EARNESTINE WilLIAMS-EXXON/MOBil CITY COUNCIL LIAISONS ADDISON BOB BARRETT CARROLL TON. JUDY SCAMARDO COPPELL: JAYNE PETERS FARMERS BRANCH JIM ROBBS SENIOR ADULT SERVICES STAFF (as of May 14,2002) Andrea Rutledge. Executive Director Judy Chamberlin. Van driver Vicki DeVault. Case manager II Maggie Garcia. Transportation director and minority outreach director Charles Harbaugh. Home repair coordinator Sally Kersting, Director of Volunteers Paula Parker, Business manager Cindy Said, Case manager I Patricia Santillana. Case manager I El!en Toliver, Case manager I Open position: Information and Referral Director SENIOR ADULT SERVICES EVENTS Changing Places: You and Your Aging Parent Conference Saturday, August 24,2002 Vallev View Christian Church 9:00 am - 3:00 pm The third annual You and Your Aging Parent Conference for adult children who are helping their parents or other relatives maintain independence. This year's conference will include participation by other agencies within the wider Dallas area. Participants choose among 20-30 seminars which meet their current needs Designed for our community's residents, the conference also serves adult children from throughout the area. ono Bejcek Senior Adult Services Golf Tournament and Mavors' Challenge Mondav, October 28, 2002 Brookhaven Country Club 11:30 lunch 1:00 tee-time The 18th annual Senior Adult Services Golf Tournament will honor community volunteer Otto Bejcek whose many activities in behalf of the community, and whose personal charm have made him a beloved community figure. For the first time, the tournament will be held on two courses at Brookhaven Country Club. Lunch and our famous homemade dessert buffet and supper by Outback Steakhouse included The second annual Mayors' Challenge has teams from each of our four cities challenging each other for the bragging rites and a traveling trophy. Coppell is the team to beat. Sponsorships available. Entry fee: S 150 per player. 0,{etrocrest !Fami[y Medica[ Clinic May 14, 2002 Mr. Jim Witt, City Manager City of Coppell P.O, Box 478 Coppell, TX 75019 Re: Grant Request for $2000 Dear Mr. Witt: Enclosed is a request for funding the Metrocrest Family Medical Clinic for the year 2003. We are most grateful for your help in 2001 and 2002. Your support has helped us provide medical attention for the uninsured residents of the Metrocrest area. Our clinic continues to grow in the number of patients seen. Our Board of Directors has just formed a steering committee to formulate plans for future growth. We would be grateful for your suggestions for additional Board Members from Coppell to help in this process. Carole Carter is our current board member residing in Coppel!. During 2002, Kay Peddecord, our Clinic Director, spoke to the nurses in the CoppelllSD and took brochures to them. I recently met with Rev. John Rosenburg and Rev. Jo Biggerstaff at First United Methodist Church of Coppell to discuss how they could help MFMC inform citizens of Coppell about our services and how we could recruit more volunteers. I will be following up with them this month. Enclosed is an updated general information sheet, financial report, list of our Board of Directors, and copy of the tax exempt letter. I will be giving the presentation on Monday, June 3. Please call me at 972-484-6336 between the hours of 10:00 and 12:30 weekday mornings if you have questions or need more information. Thank you so much for considering MFMC. Sincerely, (j::'~ C' X~ Helen O. Lazor Executive Director Rill> . PLII~a I . Suite I 10 . One .\Inlical ParkwJ\ Farmer" Branch. TX -~2~ l (lttiLe <)-2- 1:-\ I-h~.~() . Clinic 9-2- l:-\l-RIH METROCREST FAMILY MEDICAL CLINIC General Information What is Metrocrest Family Medical Clinic? The Metrocrest Family Medical Clinic provides low cost medical services for uninsured residents of the Metrocrest area: Addison, Carrollton, Coppell, Farmers Branch, and northwest Dallas. We are a non-profit, 501c3 agency governed by a volunteer Board of Directors who are active in the Metrocrest communities as volunteers and business associates. Patients are treated for medical problems such as respiratory tract infections, ear and eye infections, and skin rashes that do not require laboratory procedures. Immunizations are also provided. Mission Statement Our mission is to offer low cost treatment for minor medical problems to children and adults who otherwise would be unable to obtain medical care. Who works with the Clinic? Currently there are 70 volunteers who work with the Clinic: "Telephone" volunteers come every weekday morning from 10 until noon to make appointments for patients. Physicians, physician assistants, nurse practitioners, registered and student nurses volunteer to provide medical treatment on the nights the Clinic is open. "Desk" volunteers come at Clinic time to prepare charts, register patients, and interpret for patients who speak Spanish only. There are two paid, part-time employees: The executive director has been an administrator in the volunteer field for over 20 years. The clinic director is an experienced emergency room nurse and administrator. History of MFMC The Metrocrest Family Medical Clinic was conceived by members of Webb Chapel United Methodist Church and Chapel Hill United Methodist Church, who saw the need for medical care for uninsured and underinsured members of the community. A non-profit agency called "On Eagle's Wings" was formed and in the fall of 1995, patients were seen in the Clinic. By the spring of 1998 it was evident that the Clinic was successful. A board of directors was formed for the Clinic, separate from "On Eagle's Wings", and an executive director was hired. The Clinic is a tax-exempt agency doing business under the aegis of "On Eagle's Wings", which now operates under the DBA of Metrocrest Family Medical Clinic. Location The Clinic is located at RHO Memorial Hospital in office space donated by the Metrocrest Hospital Authority. This is convenient to serve the residents of Addison, Carrollton, Coppell, Farmers Branch, and northwest Dallas. METROCREST FAMILY MEDICAL CLINIC Page 2 Public's Perception The public's perception of the Metrocrest Family Medical Clinic is of a charitable group providing medical care for those who cannot afford to see a private physician. Our patients and their families are grateful to have medical care available for minor medical problems such as sore throats, ear aches, rashes, colds, flu-like symptoms, and immunizations. Patient Statistics The number of patients shows an increase: Year 1998 - 519 patients Year 1999 - 1044 patients Year 2000 - 1390 patients Year 2001 - 1421 patients Year 2001 Carrollton Farmers Branch Coppell Addison North Dallas 577 40% 341 24% 27 2% 27 2% 335 24% The Clinic was open on Tuesday nights only in 1998 and a Thursday night clinic was added in 1999. We are researching adding a 3rd night a week for the Clinic in the future. Income Sou rces $5.00 per visit patient fee. Alphagraphics of Carrollton Chapel Hill United Methodist Church City of Carrollton City of Coppell Episcopal Church of the Good Shepherd Farmers Branch Woman's Club Individual gifts King of Glory Lutheran Church Metrocrest Hospital Authority Metrocrest Medical Foundation RHO Memorial Auxiliary Metrocrest Family Medical Clinic Statement of Income and Expenses Comparison Report Unaudited 1999 2000 2001 Actual Actual Budget Income: Charitable Contributions $ 2,240.00 $ 1,600.00 Clinic Income 5,138.00 6,801.52 $ 7,800.00 Gifts 1,200.00 1,200.00 1,200.00 Grants 16,450.00 23,000.00 19,500.00 Other 20.00 25.00 1,500.00 Total Income 25,048.00 32,626.52 30,000.00 Expenses: Administrative Office Expenses 1,405.37 1,864.16 1,640.00 Business Insurance 2,600.00 2,672.00 2,650.00 Education 372.75 125.00 Postage and Delivery 188.12 312.40 480.00 Utilites 969.92 2,221.30 2,150.00 Executive Director 5,998.33 9,338.57 9,885.00 Clinic Director 7,825.00 8,800.00 9,000.00 Clinic Expenses 879.22 904.69 1,200.00 Prescriptions 990.05 2,912.49 3,000.00 Dental 965.00 Total Expenses 22,193.76 29,025.61 30,130.00 Increase (Decrease) in Fund $ 2.854.24 $ 3.600.91 $ (130.001 1,076 1. 640 2,750 2,650 100 125 480 480 2,160 2,150 10,534 9,B85 9,600 9,000 1.200 1,000 2,000 3,000 100 200 $ 30,000 $ 30 ,130 Metrocrest Family Medical Clinic Statement of Income and Expenses Budget 2002 2002 Budget Income: Metrocrest Hospital Authority Clinic Income RHD Memorial Auxiliary City of Coppel! City of Carrollton Chapel Hill UMC King of Glory Lutheran Church Episcopal Church Good Shepherd All othe~ $ 9,000 $ 4,500 1,500 2.000 7,000 3,000 1,000 2,000 T otallncome $ 30,000 $ Expenses: Administrative Office Expenses Business Insurance Education Postage and Delivery Utilites Executive Director and FICA Clinic Director Clinic E,J;penses Prescriptions Education-clinic Total Expenses 2001 Budget 9,000 7,800 1,200 1.000 7,000 500 3.630 30,130 Metrccrest !JamifJ Medica! C finic Joan Abbey Community Volunteer Carole Carter, RN. Community Volunteer William P Glancy Retail Packaging-Southwest Glenna Grimmer Community Volunteer Helen Owen Lazor EXe.7ltive Dim10r Board of Directors Metrocrest Family Medical Clinic 2002 Pmident Debbie Hay, RN. Surgery Southwest v 'ice-president Charles T. Loehr, MD. Private Physician Semtary Ma~orie Vissers Dallas County Justice of the Peace Court, No. 2 T mlJurer Rose Tumer Bollinger Industries .~lembeTJ Lx-OjJido George Hewell, M.D., Medical Director Private Physician Ames Hutton Strausburger & Price Anita Johnson Oberwetter, CRN.A. Texas Anesthesia Consultants Nancy Putnam Community Volunteer Mary R "Junie" Smith USI Care Management Kay Peddecord, RN. Clini.' Diredor RH[) . Plaza I . Suite IW . One \1cJic:.ll Parbvay farmers Branch. TX -'::;2:'>1 Office' 'r2-IH-d)~~() . Clinic 9-2--IH-l-HIH ~!t:jR- 30- .='001 1..J : OS EF'ECI ''::US TCi~lER=,ER'1 [''::E 513 2b3 3756 P.02/03 Intemal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, QH 45201 Date: March 30, 2001 Person to Contact: Viola Wahoff 31-07420 Customer Service Representative Toll Free Telephone Number: 8:00 Lm. to 9;30 p.1TL EST 877 -829-5500 Fax Number: 513-263-3756 Federal Identification Number: 75-2616002 On Eagles Wings, Inc Metrocrest Family Medical Clinic RHO Plaza1 Suite 1407 One Medical Pk.wy. Dallas, TX 75234 Dear Sir or Madam: This letter is in response to your request for a copy of your organization's determination letter. This letter WIll take the place of the copy you requested. Our records Indicate that a deterrTllnation letter issued in October 1996 granted your organization exemption from federal income tax under section 501 (c){3) of the Internal Revenue Code. That letter is still in effect. Based on Information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1 )(A)(vi) This classification was based on the assumption that your organization's operations would continue as stated m the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization IS required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The raw imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable tor taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code However, these organizations are not automaticaJly exempt from other federal excise taxes. Donors may deduct contnbutions to your organization as provided in section 170 of the Code. Bequests, legades, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicabfe provjsions of sectIons 2055,2106, and 2522 of the Code. ~ .N ~ .~ E ;:: ~~ ~ ~ '-....... ~ ~ ~ .N 2~ ~~ ~ ON ~ ~ o~ ~~ ~C..j ~~ ~ ~ ~'N 2~ ~~ ~ rrJ N >.. 0 Lf) ('ij r-- 5} OJ :3::! (/) o o..~ Q) ('ij I ~ r-.~ .-=: ] -U~:Jr- ('ij - ," ~ 'C ('ij V.J ..c 0..0 u ~u E ..0 .- Q) C Q) -0 C Q)~~O ~ ~-o<('ijco OcQ)~~ I('ijC-Q) Ct::")OD...E CO I- -.J ('ij [L. -0 ('ij ('ij 0 .-=: Ct:: .+-3 C Q)~ E~ c~ .- CO o . o..~ 0.. CO <(~ N ur-- 'c (j) .- U rfJ vi QJ E I- Uj rfJ 0 >. l- I- 0 ....., .-::: Q) ::J I- ::J -0 ~ C ~ ..... ..0 ~ C Q) CIl 0 ....... +-' CIl I- -C to C C "'0 ....... ....., ....... ::J to QJ C c ::J v -+-J ~ eel 0 .- 0 rfJ QJ I- <( C > rfJ +-' 0) V rfJ rfJ >,-0 to v >, to 0) ...0 c ....... 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Box 478 CoppelL TX 75019 CCITY MANAGER ITY OF COPPELL Dear Mr. Witt: In response to your letter of April 8, 2002, I am writing to you today to update you on the successful progress of The Family Place tv'1etrocrest Outreach Program and to request support of $1 0.000 from the City of Coppell for FY2002-03. We are grateful for the past support of the City of CoppelL which has allowed us to expand this successful program The Family Place Metrocrest Outreach Program now provides crisis counseling~ follow-up contact; group treatment/ support: hotline and in-person information and referral~ justice support and advocacy~ emergency financial assistance: emergency legal advocacy: assistance in filing victims' compensation claims~ and personal advocacy. In 200 I, the program served 252 \\umen and children in the Metrocrest 13% of which were from Coppell. Every woman who receives services in the Metrocrest Outreach Program can receive counseling for her children including individual counseling, play therapy and group counseling. Clients have access to the comprehensive resources of The Family Place, which include both life-saving emergency shelter and life-changing transitional housing. We also provide clothing and household items for families in need, Thanksgiving baskets and Christmas presents each year. .\s word continues to get out about this outreach facility--through our quarterly nc\\sktter circulation of 25.000: approximately 25 speaking engagements per year for our Metrocrest Outreach Community Coordinator: public service announcements: stories in local media sources: work with local community services and police departments: and word of mouth-the number of people positively impacted by this program continues to rise. '-,"''// (jl , ;<( I \, (, \, Uj1dl.' /./ J", \/,1 il'i'/f 'illt ( ,';' ,,/ /... 'f 1/ II " ('- ,\, 1/1.' " \1(1 /;,I//I/l!,lil lll'''!,!: I ,;!(id I\,{)'{'l.' 1'\: (I(il/ / Ali/t' H 1\ \,"i/i-r,11 '\ 'I'rr' f'{ll:';'(' c .... (JNnW WAY _ 4.FFIL1AlE Adult group counseling is provided in English and in Spanish and covers a variety of topics to assist the clients in: . Getting information and education about domestic violence . Building confidence and self-esteem . Learning to build a support system and how to utilize the system effectively . Learning to break the isolation that has occurred due to the violent relationship . Setting and achieving goals Counselors also assist clients in setting housing and employment goals. We are able to provide referrals for long-term counseling as needed. Similarly, our Successful Treatment & Respect Together (START) program continues to expand in Metrocrest schools. The program has evolved into a comprehensive Youth Education Prevention Services program, which includes our Structured Education Program, the START education program for adolescents. and a Bullyproof Program for elementary school students. We believe these prevention programs are critical to reducing victimization and the demand for family violence shelter and counseling programs in the future. If we can reach children and youth early, before perceptions of violence are firmly formed, we can help prevent their victimization. Through our long range planning process, we identified the need for these programs, and dramatically escalating demand for these services underscores the need. In 2001, we made a total of 3.672 structured education contacts to get the message out that family violence and sexual assault are wrong and help is here at The Family Place: START had 333 youth participants in 2001; and the Bullyproofprogram had 67 contacts in 2001. Following is some more information on each of these important prevention programs. Structured Education The Family Place Structured Education program reaches out to students in a community education event format \vith the message that family and dating violence is wrong and help is at The Family Place. Our Structured Education Specialist Counselor also provides on-site sexual assault counseling for the schools. We believe this program is an essential piece of preventing family violence in the future. Topics covered include sexual harassment; child sexual abuse; dating violence and healthy relationships; sexual assault: relationship communication and personal safety. ST ART The Family Place START program consists of a 20-hour curriculum divided into one- and one-and- a-half-hour small classroom segments taught once a week for 10 to 15 weeks. Each class focuses on a different aspect of violent relationships. Team exercises and role-playing allow the participants to bond and learn how to communicate productively with others. Assertion skills and active listening techniques are emphasized in the coursework. Sexual respect is also addressed and includes handling dating pressure. Legal options and assistance in filing compensation claims and obtaining protective orders are also addressed. Bullyproof The Bullyproof program takes the violence prevention message to the elementary school level taking into account the type of violence these children witness and developmental level. It provides a global approach that focuses on educating the entire school community rather than perpetrators and victims alone. Participants are taught \vays to stop the cycle of violence through conflict resolution training provided once a week for 10 weeks. The Family Place staff uses Bullyproof A Teacher's Guide on Teasing a Bull.ving for Use with Fourth and Fifth Grade Students as a framework for the presentations. In addition. The Family Place counselors along with the schools' teachers and administrators work together to create a safe environment in the school where bullying is not a socially acceptable behavior. Counselors also provide presentations to parents to discuss the content of the program. help them problem solve \vays to help their children. and encourage the role modeling of healthy behavior. The Role of the City of Coppell The Family Place respectfully requests a grant of $10,000 from the City of Coppel! for the operating expenses 0 f The Family Place Metrocrest Outreach Program. Fully 100% of these funds will be spent on Metrocrest programming. We will be honored to recognize the City of Coppell for its generous support through our newsletter and public speaking engagements. As requested, I have enclosed a verification of our nonprofit status, copies of the program and agency budgets, our most recent audited financial statements. and a list of our Board of Directors. The Family Place Metrocrest Representative Tracy Newton will attend your Council Budget Workshop on Monday. June 3, 2002 at 6 p.m. as requested to make our presentation. After you look over the enclosed materials, please give me a call if I can answer any further questions. Thank you again for your past support and for consideration of this important grant request. Sincerely. . }ii~~J--- Pai ue F\ink Ex;cutJ.e Director The FJ.milv PI~J.Cc \ktrocrest Outreach Pro!!ram is invohed with the followin!! schools: . ~ ~ Elementarv Schools - Austin Elementary (Coppell\. Town Center Elementary (Coppell). \kLJu~hlin Elementary (Coppdl) and 1. Erik Jolmson Community School (Dallas) \:Iiddle Schools - Vivian Fields (Carrollton Farmers Branch ISD). Perry Middle SchooL Coppell \fiddle School \Vest Hi!!h Schools - \V.T. White (Dallas). Creekview High School (Cmollton Farmers Branch ISO). R.L. Turner (Carrollton Farmers BrJ11ch ISD). Ne\\man Smith (Carrollton Farmers Branch ISO). Coppell High SchooL Highbnd Park High School INTERNAL REVENUE SERVICE District Director DEPARTMENT OF THE TREASURY 1100 Commerce St., Dallas, TX 75242 Ffu~ILY PLACE INC P. O. BOX 7999 DALLAS, TX 75209 Person to Contact: C~stomer Service Division Telephone Number: (800) 829-1040 Refer Reply to: E?jEO:MC:4940 DAL Date: SEP 1 2 1997 EIN: 75-1590896 Dear Sir or Madam: Our records show that Family Place Inc is exempt from Federal Income tax under section 501(c)(3) of the Internal Revenue Code. This exemption was granted June 1978 remains in full force and effect. Contributions to your organization are decuctible in the manner and to the extent provided by section l70(b) of the cede. We have classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Internal Revenue Code because you are an organi- zation described in section l70(b)(l)(A)(vi) 0: the coce. Any year, that gross receipts for your organization reach S25,000.00, you will need to file Form 990 with the Service Center. See the instructions for Form 990 for further ir.formation. This letter may be used to verify tax-exempt status. If we ffiay be or further ass:stance, please cOhta:t the persc~ whose name and telephone nu~jer are shown above. Sincerely, ~ . b QGO~'\J E. Blazier Chief, Employee Plans and Exe~pt Organizations Customer Service Sectior. The Family Place 2002 Budget - Metrocrest 5/7/02 1 :14 PM Total Salaries Total Employee Benefits Total Payroll Taxes Total Contract Services Total Supplies/R&M Total Telecommunications Postage Outside Printing Total Occupancy Total Local Transportation Confe renceslT rai n ing/Meetings Organization Dues Total Client Assistance Repairs & Replacements Liability Insurance Employee Recruiting Total Expenses 71,579 5,754 6,706 7,814 805 2,303 150 862 15,486 300 200 175 200 150 847 211 113,542 2002 Budget - Youth Education and Prevention Programs 5/7/022:02 PM Description 2002 Bud~et 118,536 8.666 11,06e 10,816 4,050 2,416 800 4,709 19,590 3,900 400 150 1,275 318 186,692 Tot'::l Salaries TO:21 Employee Benefits Totai Payroil Taxes To:ai Contract Services TOlal Supplies Te:ecommunicatons Postage Ou:s;de Printing Total Occupancy Mileage and Parking Cc <: :erences/Training/Meetings Off:ce Furrlshings & Equipment Lla::;iity Insurance Emalovee Recruitinq Total Expenses The Family Place 2002 Budget 11 27/0 ~ Description T otai Contributions i'Jet Special Events Income Total Ur.ited 'v'lay Total Founcaticn Grants Total Gover,.ment Grants Total Thrift Shop i\1embership Fees Program Fees Interest Income Assets released from restriction Total Revenue Total Salaries Total Employee Benefits Total Payroll Taxes Total Contract Services Total Supplies Total Telephone Postage Outside Printing Total Occupancy Total Local Transportation Total Training/Meetings Publications & Ref. Materials Organization Dues Award s/Gran tsNolunteers Total Client Assistance Total Replacements/Repairs Liability Insurance Recruiting & Retention Bank Charges & Fees Capital Total Expenditures Net increase in net assets 2002 Budqet 320.000 1,390.000 77~.513 179,477 2,146.572 307,828 20,000 203,765 83,854 122.708 5,548,717 . 3,170,840 260,155 297,954 318,896 178,797 102,442 - .. 51,760 78,804 789,153 66,457 15,350 1,002 11.650 800 104,596 34,357 40,109 10,000 3,095 12,500 5,548,717 FINANCIAL STATEMENTS AND REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS THE FAMILY PLACE December 31, 2000 Accountants and Management Consultants 'rant Thornton LLP ,r.e US Member Firm of Grant Thornten International Grant Thornton~ Report of Independent Certified Public Accountants Board of Directors The Family Pbce We have audited the accompanying statement of r:nal1cial position of The Family Place (the Organization) as of December 31, 2000, and the rebted statements of activities, functional expenses and cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility IS to express aL opinion on these fimncial statements based on our audit. The prior year summarized comparative infonn:ltion has been de,ived from the Organization's 1999 financial statements. and 111 our report dated \by 24,2000, we expressed an unqualified opinion on those fll1ancial statements. We conducted our audit in accordance \\'ith auc!ittng standJrds generally accepted in the United States of Amenca. Those standards require thz,t \ve plan and perfonn the audit to obtall1 reasonable assurance about whether the finanCial statements are free of m3teri:,d misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fimncial st3tements. An audit also includes assessing the accounting prinCiples used and sigmficant estimates made by man3gement, as well as evaluating the overall financial st3tement presentation. \Ve believe that our audit provides a reasonable basis for our opl!1lOn. In our opinio::. the financial ST3t:::ments referrd t,l above present birly, l!1 all matenal respects, the financial position of The Family Pbce as of December 31. 2000, and the results of its operations and its cash flows for the year then ended, in confonmty With accoL:::::r;g prinCIples g~nerally acceptcd in the United States of Amcnca. ~~~p Dallas, Texas :v1ay 11, 2001 SLlt~ 5ee 17: ~ \~Jir. Stre~t D,)iJ'l, T:< 75201 T~i: 2lC: 561-23CO r]X: 2:1 55: 2371J The Family Pl:Ice ST.-\ TE\!E0.'T OF F[\;.-\:\CIAL POSITIO~ ASSETS Cash and cash equIvalents Recei vab 1cs Gr::tnts Pledges, net Other Investments, ::tt market value Prepaid expenses Property, fixtures ::tnd eqUlpmcnt, net Construction in progress Deposits Dece!1lbe~ 31, 2000 (\\i:h compJrati\'C totals for 1999) l:nrestricted S 1.077,676 -123,161 823,010 39,967 2,073,678 107,7-1-"+ 5.575,26"+ 62.760 SULJ~),2fi() LIABILITIES A?\D 0.'ET ASSETS Accounts payable and Jccrued lrJbilities :\otc pay'able :\ ct Jsscts C nrcstncted T cmporarily restricted Pem1anently restnctcd Total net assets Tot;:tlli::tbdities anc net assets S .178,713 8-17.933 1.326,6"+6 8.S56.61..+ 8.856.61"+ S W>J~},26f) 2000 Temporarily restricted 5298.786 S~j,L'i-<i 5 293,786 208.786 5~~S>7_8_~ Pem1;:tnently restricted 1999 Total Total 5 S 1,376,"+62 S "+,000.200 "+23,161 194.264 823,010 1,883,931 39,967 28,600 652,300 2,725,978 2,339,303 107,744 98,518 5,575,264 597,663 1,234,022 62.760 5 1.168 S25n~Q s 11 111,346 S 1 0->'127.669 S S 478,713 S 793.919 -~ 8"+7.933 1,326.646 793.919 8,856,614 3,378,047 298,786 5,603,.103 652.300 652,300 652.300 652.300 9,807,700 9,633.750 56l2,}DJ2 $lLjJA,346 Sl~Mn.6@ The accompanying notes are In mtegral part of this financial st::ttement. .., The Family Place STA TE;..[E:\T OF .-\CTIVITIES y ~ar ~nded December 3 I, 2000 (wIth comparati\"~ totals for 1999) C nrestncted 2000 T cmporarily r~stncted Pem1anently r~strict~d Total 1999 TotJ.; Publ1c support and re\cnu~ Publ1c support Contributions General S 816.631 S 10-.796 S S 924,427 S 981.9-1 Capital campal~'TI 295.894 295,894 3,108.":-5 Special events 1,533,604 1,533,604 1,384,-87 In-kind services 7,009 7,009 121.:523 United Way allocation 825,380 -- 825,380 697.568 Total contributions 3,182,624 403,690 3,586,314 6,29..L~24 Grants from gov~mmental a~~~ncies 2,299,635 2,299,635 2,144,444 Other revenue Thrift shop sales 345,679 345,679 292,878 Investment income 129,085 129,085 68,336 Program service fees 241,638 241,638 301::-41 Miscellaneous income 9.004 --- 9,004 4.100 Total other revenue 725,406 725,406 667.055 :\ct assets releJs~d from restrict'ons Restriction satIsfied by payment 131,037 (1~1,037) Restnction satisfied by proje'~t completion 5.577.270 (5,5 -; .270) -~ 5./OS.307 ( 5.708.307) --- Total public support and rcvenuc 11,915.972 (5,304,617) 6.611,355 9,105.S23 Expenses Program services Public education 23S,943 238,943 227.":62 Thrift shop 285.479 285,479 272.131 Volunteer services 69.789 69,789 77.319 Program evaluation 83,S42 83,842 82.628 Client legal services 76,858 76,858 49.377 Children's services 690,974 690,974 625.":67 Child development center 348,361 348,361 Hotline services 153,016 153,016 161,017 Outreach services 944.024 944,024 787,269 Batterer's treatment program 430,486 430,486 431,301 Transitional housing 913,143 913,143 830.644 Emergency shelter services 611.268 611,268 469.614 Incest recovery 304.483 --- 304.483 283.245 Total program services 5,150,666 5,150,666 4,298,024 3 The Family Place ST.-\. TE:-"'lE:-iT OF .-\CTIVITIES - C00iTINUED Year ended December 3 I, 2000 (wIth comparative totals for 1999) 2000 Temporarily Pennanentl v 1999 Unrestnckd restncted restricted Total Total Supponmg services \1anJgement and general S 651,766 S S S 651,766 S 662,925 Fund-raising 63--+.9'73 -- 63--+.973 671.578 Total supponing servIces 1.286.739 -- 1.286,739 1.3 34,503 Total expenses 6.437,405 -- 6,437 ,405 5.632,527 IncreJse (decrease) l!1 net assets 5.478,567 (5,304.617) 173,950 3,473,296 1\ et assets at beginning 0 f year 3.378.0.P 5.603.403 652,300 9,633,750 6.160.454 Net assets at end of year S 8 ,E5fi ,6Lt $__29&,28.6 SQ5~,lQQ S9.807.70Q 52,.633.750 The accompanying notes are an integral part of this financial statement. 4 '-" '-" /. ~ '"' --l .,. ? o ~ ;: :. )i ~I 1l]:: I~ c, .~ ~ " "I' ~ c i " ........ --. f'-' :::_~~_i,l -g ~ ~;:'1 :-" i 1 co -;1 ~ 2: .-, - r\ """'i ;.0"" ~ '-I .~.; ~~ ~1 c, "c, I ~ ;: ....." -;:-,:;-' /">. -'~'-j c; ~"-i ~i I ~ c ~-~ ~_~J .- ~i ~-'.' ~j .:"..,..;-. -:: .-, :=J r- ~ ~-..o '--:::7'1 & r. 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'.0 .- --:::> ::-..- ~ ~ ~~~~ ........r--...,-,; ;:: ;f :wJ:-..,-..~2l '-''''''' r. fJ_ ..r. ~.c [- ""1"......,-::5"T- ::: ::; ~ r-_ -, - - ::: .07'- E. 0 - ,~ ~ ~ 2. ;:;J:' - .0 r.,Q 7, .3 , ~ r- ....... .-. .-:;. -<:; ..c :,0 .0 'n - T. ''''J l' :; "" "',,..., ~ -T -.. - - -. """-''''''--TC,;;; ~~~;:~~~ ,...; ",. "T- 2J- r: :,0' ....... ~. ~I,..., ~ r. .-, <>0 _"-"_';;; ..,-.. _ -,...,........ '" - ...,,- -- ..." -r.:--::"' -r''c f' ..,-.. .-~, r; - cr. ___ /. .-, - :::- :::; ,- ,- - .. ... '- ; ~ ~ ~:: r~ ~;,~. ('~ r' ~ ~ - =- -f;-= ~- ~ ~:.... ::: ~. ,:"" r-. r .;;; =- E,,;;;,,:: ., ~ --.: ::;.- ~E~~~~ ~-::::-..,' :{~ ~'" o ~ .,r, _ r. =--. r-'''''""T 'f' r-- <:::...-........ r-.-. 0-' ~-..:;J' . r..--.::: "T fJ::: .., -=.J::-"'--' /}'T ..-, ,_ r, l' :::; ....... :::;';;'-:1' ::0 :; ;; :' ~. ,::: .:;;J -r '" ::::,;:, =. .-, C r- - ::- =- ~;;: =.':::: -=-.-..'.-, " L ~ c " - ^ u ~ ::: _ i1L ,., ... .; .., ".J .;. 'f] ...:.J'...):j ~HI!l 3- ,:: >r, :1 ,:>r-' "' "'- ., ,; ~. ;:i ~! -i ::::! ~:j ryl :::i C'I ~1 ~I I 31 ryl "i ~' :' ~'1 '.1 Ii ~.~ :l :;l ,l -, " 'j ~1 ~I '1 "I ~ ~ ;;! ~1 :J ~ ~ ~'j :rl I ~l -, ~I -s: ~ ~ ;j .~ -1 ~, :0- ry' ~1 ~T,i ~~ :;; 0', ~ :c CI :01 'I -, ,.. !l ~ ~. ~ '" ~j ~ ,'" ~,l .:; ". ~ ~ " ~ E ." ~ ~' ~ e, , I ~ .~ I ~l ~1 rt ~ '" ~ ~ '~j r--\ -5 ~ o ;; "'- c ~ ;? ~l ;!J c ~ ry ~ ~1 ~ ~ ~ ~ ~ ~ c ~, ~ ~ ~ ~. :: :; r ~ ~ ,,-,I -' ~: ~I ::j ~~ ~ -'.1 " -1 '" ~1 ~, ~,i oc, ;i ;':" ~ ~i ~j ~- ;i ;:1 I -,' ;:i o '; u ~ ~ 2 -; 0; ;- The Family Place STA TE\lE);,T OF CASH FLOWS Year ended December 3 I, 2000 (\'.:ith comparative totals for 1999) )Jet cash used m mvesting actlvlties 2000 1999 S 173,950 S 3,473,296 275,883 109,067 14,506 135,224 45,079 ( 43,736) 23,273 820,657 (135,981) (9,226) (39,390) (11,592) (6,754) (315.206) 433,124 1,025,954 3,916,220 (4,019,462) (1,253,230) 1,671,166 345,057 (2,149,329) (895.536) (4,497,625) (1,803,709) 847,933 (2,623,738) 2,112,511 4,000,200 1 ,887.689 $-L376.462 S 4.000.200 $ 1,2,,251 S Cash flows from operating actiVities IncrcJse in net assets Adjustments to reconclle increJse in net assets to net cash provided by operating activities Depreciation Loss on sJle of assets Unrealized losses on investments ReJlized (gains) losses on sJle of investments ChJnges in operating assets and liabllities ReceivJbles Prepaid expenses Deposits Accounts paYJble Jnd accrued liabilities Net cash provided by operating JctIvities Cash flows from investing actiVities PurchJses of cJpita] assets Proceeds from sale of investments PurchJSe of investments CJsh flows from fimncmg Jctivitics Proceeds from note payable Net IncreJse (decrease) LD cash ;md CJsh equlvJ]ents Cash and cash equivalents at begirming of year CJsh and CJsh equivalents at end of year Supplemental disclosure of CJSf. flows Cash paid for interest The accompanying notes are an integral part of this financial statement. 6 The Family Place '\"OTES TO IT\.-\~CL\L ST:\ TE\IE:\TS December 31, 2000 (with comparative totals for 1999) :'-iOTE A - NATURE OF OPER.\TIO:\S :\:\D SC.\Ii\L\RY OF ACCOU:\TI:\G POLICIES Nature of Operations The Fanllly Place (the OrgJ.mz~tlon) ]s a voluntary health and welfare orga:1]zJtion with the stated purpose of eliminating domestic viole;~ce. T:'1e prOh'TJr:1S operated by the OrgamzJ.tion educate the public about domestic vlOlence. provide counseling for victims of domestic violence, provide continuous telephone assistance and provide a "safe harbor" residence for victims and their families. In :WOO, the Organization opened the Safe Campus, which provides emergency shelter, extended-stay trJnsitional housing, on-site acute medical care, a charter school and child care for children, job, technical and life skills training for adults. Never before have ail of these ser;ices been provided at one safe, self-contained location for victims of family violence. The OrgaI1lz;ltion is exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Codt~. BJsis of Presentation Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets and changes therein are classified as follows: Permanentlv restricted r.et assets - ;\ et assets subject to donor-imposed stipulations that they be maintained permanently by the Organization. Generally, the donors of these assets permit the OrganiZ3tion to use all 'J~ part of the income earned on related investments for general or specific purposes. Tcmpor:m]v restricted net Jssets - ~et assets subject to donor-Imposed st:pubtions that mayor \vill be met by actions of the OrgJ:11Z3tion :lncl or the passage of time. Unrestricted net assets - '\" et assets not subject to donor-imposed stipubtlOns. Revenues are reported as increases in unrestncted net assets unless use of the related assets is limited by donor-imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses on investments and other assets or liabilities are reported as increases or deGeases in unrestricted net assets unless their use is restricted '::ly expl1cit donor stipulation or by law. Expir:lt!ons of temporary restrictions on net assets (i.e., the donc-stipubted purpose has been fulfilled and/or the stipulated time period has elapsed) are reported as rechssifications bd\veen the applICable classes of net assets. ContributlOns are recognized as revenues in the period when unconditional promises to give are received. Conditional promises to gn-e are not recognized until they become unconditional, that is when the conditions on which they de:::end are substantially met. Contributions of assets other than cash are recorded at their estlmated fair value Contributions to be received after one year are discounted at an appropriate discount rate commensurate with the risks involved. AmortIzation of discount is recorded as additional contribution revenue in accordance with donor-imposed restrictions, if any, on the contributions. An allowance for uncollectible receivables is provided based upon management's judgment including such factors as pnor collection history, type of contnbution and nature of fund-raising activity. 7 The Family Place NOTES TO Fr\ANCL\L STATEMENTS - CONTr\CED December 31, :2000 (with comparative totals for 1999) NOTE A - NATURE OF OPERA TIO:\S A:\D Sl'yJ:\l.-\RY OF ACCOC:\'TING POLICIES- Continued Income and realized net gain:) on investments are reported as follows: . as incn:ases in pennanently restricted ne: assets if the terms of the gift require they be added to the principal of a permanent endowment fund: . as increases in temporarily restricted net assets if the terms of the gift impose restrictions on the use of the Income; . as increases in unrestricted net assets in all other cases. Cash Equivalents All unrestricted highly liquid investments with an initial maturity of three months or less, except for cash and cash equivalents hdd in the investment portfolio, are considered to be cash equivalents. Investments Investments in marketable securities are stated at current market value. The net realized and unrealized gallls (losses) in m3rket value of investments are rdlectcd in the statement of activities. PropertY. Fixtures. and Equipment Furniture, fixtures and equipment are stated at cost at the date of acquisition or, if donated, at the estimated faIr market value 3S of the date of the gift. Depreciation is provided on the straight-line method over periods of three to twenty-eight years. FunctIOnal Allocation of Expenses The costs of proVIding the various programs and supporting services has been summarized on a functional basis in the statement of activities. Certain costs have been allocated among the programs and supporting services benefited. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America (US GAAP) requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities ~md dlsclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ significantly from those estimates. 8 The F:lmily Place ~OTES TO FC\.-\:\CIAL STATEMENTS - CONTINUED December 31, 2000 (with comparative totals for 1999) NOTE A -:\'A TURE OF OPERA TIO:\'S AND SC;\IMARY OF ACCO(j:\'TING POLICIES- Continued Comparative Financial Statements The financial statements include certain prior year surruTIarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with US GAAP. Accordingly, such information should be read in conjunction with the Organization's audited financial statements for the year ended December 31, 1999, from which the summarized information was derived. NOTE B - PLEDGES RECEIVABLE The maturity of pledges receivable is as fol10\\'s at December 31, 2000: Less allowance for uncollectible pledges S 96,547 1.099,185 1,195,732 (225,474) 970,258 (147,248) Less than one year One to five years Less unamortized discount (discount rate at 8%) S _ 8 ~:LQjJ) NOTE C - I:\'VEST.\IEXTS Investments at market value consist of the following: December 31, 2000 1999 Cash and cash equivalen:s Common stocks Mutual funds Corporate debt securities Mortgage-backed securitles U.S. Treasury note S 806.882 8,464 1,276,495 90,570 345,827 197,740 S 351.892 1,000,205 88,870 898,336 $2.725.978 52.339.303 9 The Family Place NOTES TO FTI\:\~CI:\L ST..\. TEMENTS - CONTmeED December 31, 2000 (with comp:lrJ.tive totals for 1999) ;\iOTE C - I;\iVEST\IENTS - Continued The following sch~dule sum.T.Jnzes the net im'cstment income: Years ended December 31, 2000 1999 Interest and dividends Net re:1lized gams (losses) on sale of investments ~et unrealized losses on mvestments S 220,573 43,736 (135,224) S~2~---.9_85 :'-IOTE D - PROPERTY, FIX1TRES A:\D EQUP\IEYf The tc)]lowmg schcdule summarizes property, fi\tures and equipment: S136,688 (23,273) (45.079) S 68.336 December 31, 2000 1999 BuildIng Furmture ~mcl cLjulpmcnt Land Improvements Leasehold Improvements V ellle les $4,293,459 1,237,212 465,049 278,975 95,136 6,369,831 (794.567) Less :1ccumubted dcprcclJtion Si,57S,264 ~OTEE-NOTEPAYABLE $ 756,037 265,175 95.136 1,116,348 (518.685) S i97,66} The Org:lmzatlon has a lme of credit with :1 bad, Il1 the amount of 52,400,000 collateralized by a building aEd deposits with the b~.mk. At December 31, 2()OO. 5847,933 was outstanding, which is due in three equal ar:nu:11 installments beginning January 15, 2001. Interest at 5.74% is payable in quarterly installments through April 1, 2003. All outstanding prinCIpal and accrued interest is due July 1, 2003. 10 The Family Pbce :-:OTES TO FI0iA:-:CIA.L ST A TEME)lTS - CO~TfNUED Dece:::ber 31, 2000 (with COmp:lDtlVC totals for 1999) NOTE F - RESTRICTIONS ON NET ASSETS TemporJnly restncted net J3Se'.s are restncted tor the following purposes: December 31. 2000 1999 Program services CapltJI campaign 5298,786 S 322,027 5.281.376 5298.78~ 55.603.403 Permanently restncted net "ssets consist at endO\\1l1ents with the income used to support general activities. :'iOTE G _ IN-KI:"iD CONTRIBCTIONS AND DONATED PERSONAL SERVICES OF VOLUNTEERS The Organization receives ll1-kind contributions consisting of donated legal and other professional services. These donations are presented in the accompanying statement of activities at their estimated fair value of $7,009 and 5121,523 for the ye~s ended December 31,2000 and 1999, respectively. The Orgai,lzation 31so recclves donated personJI services of volunteers. The fair value of these services is not retlected in the accomp:mying statement 0:- Jctivltres. NOTE H - RETIRE\IENT BE:\'EFlTS The OrgJnintion has a contnbutory defined contnbutlon retirement plan (the Plan) under Section 403(b) of the Inteo1:11 Revenue Codo:. The Plan 15 opeil to all employees meeting minimum age and service requirements. Contributions to the Plan by the OrgJnizJtion arc wholly at management's discretion. The O[Q:Jnization contributed 583.074 and 5'73.210 for the veal'S ended December 31, 2000 and 1999, ~ - respectively 11 The Family Place ;\OTES TO Ff.\;A:iCIAL STA TD!E~TS - C00iTINUED December 31. 2000 (w1th comp~tive totJls for 1999) NOTE I - LEASES The OrgJnization kJses facilities under noncancellable operJting lease agreements expiring through March 2008. Future minimum rentals under these leases at December 31, 2000, are as follows: Year ending December 3 I. 2001 2002 2003 2004 2005 ThereJfter $386,030 195,082 98,395 91,783 74,767 129.956 $976,013 Rent expense under operJting leasees for the years ended December 31, 2000 and 1999, was $426,272 and $371,340, respecti\ely. l\OTE J - CO~TI~GENCIES The Organization IS occJ:-.ionJlly subject to \Jrious b\\suits. Although the ultimate outcome of L1.ese matters is uncertam, m;,magement, based on consultation with outside legal counsel, believes that their resolution will not ;~ave a material adverse effect on the Organization's financial position. Federal and other grants are subject to periodic review and assessment by the related federal and other agencies. The Organization believes matters related to these reviews will not have a material adverse effect on the Organization's financial position. 12 The Family Place 0:0TES TO Fr~.-\~CL-\L STA TE;vlEl\TS - CO;\TNUED D-:ccmber 31. 2000 (\\dl compJ.fative totals for 1999) NOTE K - GRA:\T REVENUE Grants from gowrnmental agenc;es consist of the follo\ving: U.S. Department of Housing and Crban Development: Supportive Housing Demonstr:1tion Grant Emergency Shelter Grant Progr:un - ESGP (passed through the Texas Department of Housing and Community Affairs) Emergency Shelter Grant Progr;un - ESG (passed through the City of Dallas Departn~ent of Ennronmental and Health Services) Community Development Block Grant - CDBG (passed through the CllY of Dallas) U.S. Department of Health and Human Services Family VIolence Prevention and Services Grant (passed through the Texas Department of Human Services) Healthy Start (passed through the Dallas County Hospital District) Federal Emergency ;vlanagement Agency (passed through the United Way/Community CouncIl of Greater Dallas) Texas Depar:ment of Health Prevcnti\e Health and HeJl~h ServIces-GAG SexUJI Assault Preven tlon InnovatlOn Grant Texas Depar:ment of CriminJl Justice Community Justice Assistance DivislOn-Divefsion Targd Program Grant-CJBIPP State; of Te:\3.s Office of the Governor-Criminal Justice Division VOCA, VA W A, EIPP, 421 Fund Dalbs County Distnct Attorney City of AddIson City of Carrollton City of Coppell South Dallas Fair Park Tmst Fund 13 Years ended December 31. 2000 1999 $1,095,459 67,426 39,945 28,286 419,638 19,285 8,389 37,383 12,222 48,951 453.827 37,580 10,000 5,000 10,000 6,239 $2,299,635 S 1,102,524 45,750 36.055 29,214 401,647 21,500 8.057 39,502 45,412 360,626 49,157 5.000 S2jA-!.,444 ...... " THE FAMILY PLACE Board of Directors 2002-2003 Cordelia Alexander Director, GED Center/ Assessment Dallas Public Schools Jon Crumley Senior Manager PricewaterhouseCoopers LLP Angie Barrett Director Barrett Foundation Russell Dealey Community Volunteer Joe Bosch * President Chief People Officer Pizza Hut Carol Denton Area Executive for the Atlantic States Drake, Beam, Morin, Inc. Gloria Vasquez Brown VP Community Affairs Federal Reserve Bank Barbara Drake * Secretary Community Volunteer Valorie Burton Author & Professional Speaker Nate Eudaly *Ex-offlcio .Hember Chief Financial Officer, West Central Region Aetna Inc. Cynthia Figueroa Calhoun Attorney I'he Figueroa Calhoun Law Offices Susan Farris Partners President Greg Campbell President & CEO Rainmaker, Inc. Ruth Fitzgibbons Principal Richards Gravelle Katie Colopy * V. P. Personnel Partner Jones. Day. Reavis & Pogue Pearl Garza Fracchia Community Volunteer Robyn Conlon Community Volunteer Ron Goddard * V. P. Long Range Planning Vice President, Strategic Planning Neiman Marcus Anne Crews * V. P. Public Affairs V.P. Corporate Affairs Mary Kay Inc. Marlene Gorin Executive Director Jewish Community Relations Council of Greater Dallas May 8, 2002 (*Jlember olExecutive Committee; THE FAMILY PLACE Board of Directors 2002 - 2003 Page 3 01'3 Sandra Tucker Community Volunteer Gerry Beer Founder & Life Member Kurt Twining General Manager Southwest L.S.. Hay Group Paige Flink Executive Director, The Family Place Angela Bedford Executive Program Director, The Family Place Angela Washington Attornev Cowles & Thompson . Connie Boyd Development Director, The Family Place Julie Murdock Finance and Operations Director, The Family Place Dan Weston Principal The Weston Group Sharon Obregon Executive Program Director, The Family Place Karen Whitaker Regional Attorney '\ASD Regulation. Inc. Sherri Ordieres Human Resource Director. The Family Place Sharon Worrell Community Volunteer Dr. Clyde Yancy Cardiologist LT Southwestern Seifu Yigezu CO.O. Dallas Lrban League. Inc. Lillie You ng * V. P. .Yom illations Community Volunteer r*.Hemher afExecutive Committei!} May 8, 2002 o ~ ~ ., ""l I: = C. '" Description Ch lid Safety Revel' Je I nterest Income Donations Total Revenue ANNUAL BUDGET The City of Coppell Child Safety Fund Revenue Summary 5J!~?&\ ~ 'L/tJ ..... l- LL ......U Actual 2000-01 FY 02 Budget Amended $ 1,250 $ 115 o $ 1.365 $ CITY OF COrrELL 10.000 $ 75 o 10,075 $ FY 03 Budget Proposed 10,000 75 o 10,075 Description Services $ T ota I Expendltu res $ ANNUAL BUDGET The City of Cappel I Child Safety Fund Expenditure Summary Actual 2000-01 o $ o $ CITY OF COPPELL ~2JL~[?lj FY 02 Budget Amended 700 700 FY 03 Budget Proposed $ 1,000 $ 1,000 Description Court Fines I nterest Income Donations Forfeitures Total Revenue r;::\ r;:::;-., II ,1_'1-....:J 'Ii/O; /~! /---, j,-" :.- .......L'---' ANNUAL BUDGET The City of Coppell Police Special Revenue Fund Revenue Summary $ Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 6,638 $ 7,500 $ 7,500 2,761 2,000 1,500 12,441 1,000 1,000 8,268 8,963 0 30, 1 08 $ 19,463 $ 10,000 $ CITY OF COPPELL Description Su ppl ies Maintenance Services Capital Outlay $ Total Expenditures $ fO) ~)/~~ L' i,... --- ANNUAL BUDGET The City of Coppell Police Special Revenue Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amer:ded Proposed 0 $ 2,679 $ 5,000 0 0 0 18,059 9,821 5,000 3,085 5.000 5,000 21, 144 $ 17,500 $ 15,000 CITY OF COPPELL .-~ t.~~,; /- ,r ____.~ _ : :. '_, /;1 ; '- ~s>ILr; ~./~ ,Ci~ ANNVALBUDGET The City of Coppell Parks Special Revenue Fund Revenue Summary Actual FY 02 Budget FY 03 Budget Deserl ptl on 2000-01 Amended Proposed Park Fees (Zone 1) $ 0 $ 25,000 $ 0 Park Fees (Zone 2) 129,785 25,000 0 Park Fees 0 3,000 5,000 Interest Income 39,682 25,000 0 Donations 0 0 0 Total Revenue $ 169,467 $ 78,000 $ 5,000 CITY OF COPPELL Description Services Capital Outlay Total Expenditures - ~c-:: ~ -=-1 i, i- . - -- .,'//J:~--' ~-~ '-" ..-' ANNUAL BUDGET The City of Coppell Parks Special Revenue Fund Expenditure Summary Actual 2000-01 $ 1.570 1,012,774 $ $ 1,014,344 $ FY 02 Budget Amended o 350,000 350,000 FY 03 Budget Proposed $ o o $ o CITY OF COPPELL ,~r=;\ r, . .~L .. /r~;f!-JJ' //~', - :/ .,//:,' /.-::. I L-~ .../,..;' L.J.J '- -' ANNUAL BUDGET The City of Coppell Tree Preservation Fund Revenue Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 94.000 $ 20.150 $ 0 3.758 4.500 4,500 500 250 0 98.258 $ 24.900 $ 4,500 Description Tree Preservation Interest Income Living Legacy $ Total Revenue $ CITY OF COPPELL Description Services $ Capital Outlay Total Expenditures $ ,'/ .. .- . ..=::'/:....,,...- 'Ii: )1/r-1',U' ~;_iLuI...l ~ ANNUAL BUDGET The City of Coppell Tree Preservation Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 13 $ 0 $ 0 1.100 0 0 1.113 $ 0 $ 0 CITY OF COPPELL ~ :;':); /~1: i ~-~- ! L :; I, ' /!..... \ I, ,--:'/,.; .:JLi0..U I ANNUAL BLllGET The City of Coppell Donations Special Revenue Fund Revenue Summary Actual FY 02 Budget FY 03 Budget Description 2000.01 Amended Proposed Interest Income $ 6,930 $ 6,000 $ 2,500 Art Center Proceeds 3,457 5,000 2,500 Donations - Recycling 16,979 0 0 Commercial Roll.Off 8,000 8,000 8,000 Keep Coppell Beautiful 386 0 0 Donations. Animal Shelter 434 0 0 Donations. Li brary 3.800 4,000 3,000 Donations-Parks 2,212 4,000 3,000 Donations.Senior Citizens 1,190 0 0 Donations-Fire 5,202 4,000 3,000 Donations - Community Garden 155 0 0 Donations-Economic Development 4,212 4.000 3.000 Prior Year 11,813 0 0 Total Revenue $ 64.770 $ 35,000 $ 25,000 CITY OF COPPELL ~.iC /LJ ~ ./ -- 'i ~-j.. wLrJu L ANNUAL BUDGET The City of Coppell Donations Special Revenue Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 45 $ 0 $ 0 980 0 0 0 0 0 865 0 0 23,249 14,650 14,650 1,490 12,700 5,800 589 0 0 1,947 0 0 29,165 $ 27,350 $ 20,450 Description Economic Development Fire Environmental Health Library Recycll ng Keep Cappel I Beautiful Parks Festivals $ Total Expenditures $ CITY OF COPPELL _ 8 D?aPreced~~:~lt@~. M~:ti:=,. AGENDA REQUEST FO~,-~~ -- ft____:_.~-=~:.. . _~ FOR CITY COUNCIL MEETING: November 8, 1988 ..:.f;-r..- ~ ~~~:,f:\~' ..v fI . ~~SSION DEADLINE: 5:()P. p.a. Monday Rev.: Effective 1/20/88 .._- 1. REF /FILE NUMBER Water Donation Resolution 11. ITEM CAPTION Resolution Discussion and Councilman Wolfe. III. ACTION RECOMMENDED Council ive direction to staff IV. REP. IN ATTENDANCE A: STAFF - B: OTHER - " . NOTIFICATION TO METHOD OF CONTACT DATE VI. FINANCIAL REVIEW 1. BUDGETED ITEM 2. BUDGET AMOUNT 3. ESTIMATED AMOUNT FOR THIS ITEM 4. AMOUNT OVER OR UNDER BUDGET 5. LO~ BIDDER RECOMMENDED SOURCE OF FUNDING CO I S OR BONDS FUNDS (Series or year authorized) OPERATING BUDGET' (Account Number) OTHER APPROVED BY CITY MANAGER . ~ ,';~t: -_ ' !. .... -or =-I:L. I~ ~EIl-- t;. ..... ,t j.'lh_'.i.S "/ ). -~ AGENDA REQUEST FORM DMEMOI YES NO YES NO ~ ~I .' .r i ."'t" -:;.", ,. RESOLUTION OF THE CITY OF COPPELL, TEXAS RESOLUTION NO. 0'70,8-7. WHEREAS, because of general economic conditions Federal cu tbacks, the City of Coppell, along with municipalities, finds itself struggling to meet its service community without imposing drastic tax increases; and coupled with a 11 other needs to the WHEREAS, in an attempt to maintain and Increase services to various departments within the City, it is the desire of the City Council to provide a means which will permit the citizens of the City to make donations to specific departments for specific designated programs. :--:OW, THEREFORE, be it resolved hy the City Council of the City of Capre 11, Texas: SECTION NO. The City Council directs the Finance Department to set up a special fund into which donations to the City will he deposited. Through such fund an accurate record will be maintained to show the donor, the amount of the donation and any special use for the donation as directed by the donor. SECTION NO. 2 At the end of each calendar year the City will provide each donor with a STATEMENT OF CONTRIBUTION which will serve as evidence of such contrihution for tax purposes. SECTION NO. ) The City Council further directs that the Finance Department establish a procedure which will permit prospective donors to make a voluntary contribution of $2.00 in connection with the payment of their water bill. The procedure sh,,j 1 provide the donor with an opportunity to designate on the water bill how such contrihution is to be used, to-wit for: LIBRARY DEPARTI1ENT: general library use with capital improvements and the purchase of cassettes, video cassettes, additional automation of lihrarv operations, etc. emphasis on books, records, furnishes and PARK DEPARTMENT: capital improvements with emphasis on upkeep of parks, ba 11 fie ld, tennis cou rt s , playgrounds and equipment, etc. FIRE DEPARTMENT: general emphasis on the paramedic specialized equipment and e tc. support of Fire Department with program with supplemental supplies, continued education and training, SECTION NO. 4 The City Council hereby authorizes expenditures from this fund through the annual budgetary procedure. provided. however. such funds shall be expended in accordance wi th the directions of the donor. SECTION NO. 5 Any other donation to the City including living gifts. or gifts by will shall be administered through such fund and pursuant to the directions of the donor. SECTION NO. 6 This resolution shall take effect immediately from and after its passage as the law in such cases provides. DULY -l:.ESOLVED BY THEr"\TY COUNCIL OF THE CITY OF COPPELL. TEXAS THIS '1 DAYOF ~(AjL.7f ,19f\7. APPROVED flY: ~.'4~ ATTEST: 'C.~ Secretary APPROVED AS TO FORM: ~---' ~jfJJJH ANNUAL BUDGET The City of Coppell Recreational Special Revenue Fund Revenue Summary Actual FY 02 Budget FY 03 Budget Description 200001 Amended Proposed Interest Income $ 2.703 $ 5.000 $ 2,000 Summer Youth 166,387 128,200 175,000 Program Proceeds 28,406 63,460 30,000 Concession 20,916 0 0 Rec Fees 0 243,000 0 Booth Revenue 4,575 1,540 0 Spirit of Coppell 9,631 0 0 Sports Entry 15,659 29,250 35,000 Donations 1. 520 2,300 0 Over/Short 0 0 0 Total Revenue $ 249.797 $ 472,750 $ 242,000 CITY OF COPPELL ,-=::-\ ;-=:, 't' - ANNUAL BUDGET The City of Coppell Recreational Special Revenue Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 145,990 $ 117,881 $ 172,108 0 149,526 0 12,939 49,240 58.375 0 8,338 11,530 3,696 25,430 26,770 0 6,480 6,000 1.126 10,910 10,710 4,304 0 0 168,055 $ 367,805 $ 285,493 Description Summer Camp Recreation Adult Softball Volleyball Youth Basketball Track Adult Basketball Spirit of Coppell $ T ota I Expend itu res $ CITY OF COPPELL /._:L_f ,): .fL, J, :-.. \ 1 r-' I -~.'UL/~I' ANNUAL BUDGET The City of Coppell Municipal Court Security Special Revenue Fund Revenue Summary Oeserl ptl on Court Fines I nterest Income Total Revenue Actua I 2000.01 FY 02 Budget Amended $ 43,144 $ 4,101 48,000 $ 4,000 $ 47,245 $ 52,000 $ FY 03 Budget Proposed 40,000 1,000 41,000 CITY OF COPPELL r-----., -~; -~.. ANNUAL BUDGET The City of Coppell Municipal Court Security Special Revenue Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 40,492 $ 63,975 $ 67,956 0 5.000 0 0 13,908 0 40,492 $ 82.883 $ 67,956 Description Salary & Benefits Services Capital Outlay $ Total Expend itu res $ CITY OF COPPELL Description Cou rt Fi nes Interest Income Total Revenue --.r'-"'-- -<--. -' J .. !!-.. -', ,//........ \ l/,--i / ~ -;~ '~!.J !J ANNUAL BUDGET The City of Coppell Municipal Court Technology Special Revenue Fund Revenue Summary Actual 2000.01 FY 02 Budget Amended $ 56,064 $ 2 .447 62,500 $ 2.100 $ 58,511 $ 64,600 $ FY 03 Budget Proposed 45,000 1,500 46,500 CITY OF COPPELL -..... ,,~, -=::L---:'I ANNl'AL BUDGET The City of Coppell Municipal Court Technology Special Revenue Fund Expenditure Summary Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 0 $ 0 $ 0 4.125 0 0 10.016 15,370 0 14.141 $ 15,370 $ 0 Descri ptl on Supplies Services Capital $ Total Expenditures $ CITY OF COPPELL Description Sales Tax Interest Donations Prior Year Total Revenue --)_. ~ ,- -- _~ _...~I :_ ij ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Special Revenue Fund Revenue Summary $ $ Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 1,550,154 $ 1,105,000 $ 959,785 80,460 75,000 5,000 0 0 0 4.690 0 0 1,635,304 $ 1, 180,000 $ 964,785 CITY OF COPPELL ----. r;::::-;:--. ,--=~c-~ ~, j',\ 1 /1- . - / ,/ ~ " " ~ < ~ '/,---<.,\/1 __ -,-,..I ANNUAL BUDGET The City of Coppell Recreation Development Corporation. Special Revenue Fund Expenditure Summary Salary and Benefits $ Supplies Services Capital Actual FY 02 Budget FY 03 Budget 2000.01 Amended Proposed 23,893 $ 50.000 $ 0 931 2,800 1,500 64.732 60,340 69,097 4.478.974 420.386 38.130 4,568.530 $ 533.526 $ 108,727 Description Total Expenditures $ CITY OF COPPELL --..-r-.. -- ------- ANNUAL BUDGET The City of Coppell Recreation Development Corporation - Debt Service Fund Revenue Summary Actual FY 02 Budget FY 03 Budget Description 2000.01 Amended Proposed Sales Tax $ 814,670 $ 796,750 $ 790,215 Interest 7,043 15.000 1,000 Total Revenue $ 821, 713 $ 811,750 $ 791,215 CITY OF COPPELL ,- .~~. !:j i / ~~/~' , I' ANNUAL BUDGET The City of Coppell Recreation Development Corporation. Debt Service Fund Expenditure Summary Descri ptlon Servi ces Total Expenditures $ $ Actual 2000.01 FY 02 Budget Amended 806,713 $ 796.750 806.713 $ 796,750 FY 03 Budget Proposed $ 791.215 $ 791.215 CITY OF COPPELL Page 1 Final Numbers CoppeD Recreation Development Corporation Sales Tax Revenue Bonds Series 1999 DEBTSERV1CESCHEDULE Date Principal Coupon Interest Total P+I FISCAL TOTAL 8/0112011 535,000.00 4_300"/. 116,993.75 651,993.75 913012011 768.987.50 2/0112012 105,491.25 105,491.25 8/01/2012 560,000.00 4.400"/. 105,491.25 665,491.25 913012012 770,982.50 2/0112013 93,171.25 93,171.25 8/0 I /20 13 585,000.00 4.500"/. 93,171.25 678,171.25 913012013 771,342.50 2/0112014 80,008.75 80,00875 8/0112014 615,00000 4.600% 80.008.75 695,008.75 913012014 775,017.50 2/0112015 65,863.75 65,863.75 8/0112015 645,000.00 4.700"10 65,863.75 710,863.75 913012015 776,727.50 2/0112016 50,706.25 50,706.15 8/0112016 675,000.00 4.750% 50,706.25 725,706.25 913012016 776,412.50 2/0112017 34,675.00 34,67500 8/0112017 710,000.00 4.750% 34,675.00 744,67500 913012017 779,350.00 2/0112018 17,812.50 17,81250 8/0112018 750,000.00 4.75~1o 1 ;,812.50 767,812.50 913012018 785,625.00 Total 10,000,000.00 5,410,530.54 15,410,53054 First Southwest Company File = COPPELL SALES TAXSF-WIN stax-MERRlL Public Finance 1126/1999 1:45 PM Page 2 ~ ~ '< o "'l R=> (j o :: :: 2: CtI :: Q.. ~ n:> - City of Coppell Service Organizations Funding Request* Organization 1999-2000 2000-2001 2001-2002 2002-2003 Coppell Substance Abuse 7,000 7,000 7,500 Children's Advocacy Center - Denton 3.500 3,500 3,500 10/22/1999 12/8/2000 Metrocrest Social Services 8,025 8,000 8,000 9,000 3/17/2000 2/16/2001 10/26/2001 Special Care and Career Services 8,000 10,000 12,000 10/20/2000 10/26/2001 Coppell Chamber of Commerce 10,000 10,000 10,000 10,000 2/11/2000 2/9/2001 2/1/2002 Coppelllnternational Music 750 750 2/12/1999 Senior Adult Services 14.550 16,163 46,295 46,295 12/30/1999 11/17/2000 10/19/2001 Metrocrest Family Medical Clinic 1,000 2,000 2,000 10/20/2000 4/19/2002 The Family Place 10.000 1 0,000 10,000 10,000 3/24/2000 2/23/2001 4/12/2002 101,045 * Any increase in requests for funding have been reduced to prior year amounts per Council direction on June 3, 2002. 06 O~ 02 1352 FAX 41 U 1 ~ A United Way Agency Serving Addison, Carrollton, Coppell and Farmers Branch " METROCREST SOCIAL SERVICE CENTER 6/4/02 r ~ r../ . ( I ,_ <7 To: Jim witt From: Bunny Summerlin<?~? Thank you for the opportunity to speak with you and the Coppell City Council last evening. Please find. following, information requested regarding budget line item 1000. Fees & Grants from Government: l FY 2002 FY2003 Requested Granted Requested Granted Carrollton $60.000 $60.000 $ 73,800 pending Farmers Branch $20,000 $20.000 $26,000 pending Addison $ 1 2,000 $15,000 $1 9,000 pending Co ppell $ 8,000 $ 8,000 $ 9,000 pending Denton County $ 7.500 $ 7,500 $10,000 pending FEMA $40.000 $25.000 undetermined Additional Information: United Way $130,000 $152.537 $153.602 $1 63,322 Note: the granted amounts here include the designated contributions of individuals. 1103 S. Josey. SUite 114 . Carrollton, Texas 75006' (972) 446-2100. FAX (972) 446-2102 · mssc@ airmaiLnet www.socialservicecenter.org ~ the fizrnily place ... June 6, 2002 \ I, : ;"," Jim \Vitt City Manager City ofCoppell 255 Parkway PO Box 478 CoppelL Texas 75019 D @;@@OW JUN 1 0 2002 CITY M CITY OF ~NoAGER F'PElL Dear l\1r Witt I am writing in response to your request from the Budget Workshop on Monday, June 3, 2002 The following is a list of percentages for 2001 for each city that we receive funding from at our Metrocrest office Coppell Addison Carrollton Adult Women and Children Services S TA,RT 1300 2400 10% 2% 77% 74% The Bully proof program had 40 participants in 2001 from CFB-ISO The Bullyproof Program began in Coppell on January 7, 2002 The schools which participated are Austin Elementary and Town Center There were a total of9 groups in which 200 kids participated in the Bullyproof program from Coppell Each group was held once a week for 10 weeks The Sexual Assault Prevention Program also began in Coppell in March 2002 There were 34 presentations on sexual harassment provided to 887 participants at Coppell Middle School North, There were 12 presentations to the 6th grade in which a total of 307 students were present There were 12 presentations to the ih grade in which 280 students were present There were 9 presentations to the 8th grade in which a total of 236 were present There was 1 presentation to the faculty in which 64 faculty members were present If you have any questions or I can be of further assistance please feel free to call me at 972-243-1611 ext 14 Thank you again for your continued support as we would not be able to provide the services we do without your help Sincerelv, " U...r .' ,~~~U J/fVV'0/, rrH!-, [;{)UL- Jennifer Bond, MA. LPCI Program Coordinator Metrocrest Outreach Program o 9v[etrocrest !Famify 9v[edica[ C finic June 7, 2002 Mr. Jim Witt, City Manager City of Coppell P.O. Box 478 Cappel!, TX 75019 CITY MANAGER CITY OF COPPEll Re: Questions from the Budget Meeting, June 3 Dear Mr. Witt: Two questions were raised at the budget meeting last Monday. Under Patient Statistics, the number of patients seen each year is patient visits, rather than individual patients. Under Statement of Income and Expenses Budget 2002, the clinic income for 2002 should read $7000 rather than $4,500. The budget was done in the fall and the treasurer used actual figures rather than estimated figures. Please call me at 972-484-6336 if there are more questions. Also, please, remember we would like some suggestions of potential board members from Coppell. Thank you for your continued interest and support of Metrocrest Family Medical Clinic. Sincerely, Cih~ Ci, ~..~6JL/. Helen O. Lazor Executive Director /{1I1) . Plau I . Suitc I 10 . Onc \kdical P;lrk\\a\' Farmcrs BClllch. T.\ -')21, I ( ) t Ii u: l) - 2 -I H ~ - ()1, 1, () . ( I i III C () ~ 2 -I H 1 - H I 1 I ~ SPE:ciAI CArE: & CArE:E:r SE:rvicE:S g '.-' [j I n q 'il ,1 e p ~ n (j e:: c e for c h II d r end n a a.j:. : s w,! h d ~ vel 0 p rn e n t a I d t S a b II i tie s June 10, 2002 The Honorable Candy Sheehan Mavor City of Coppell PO Box 478 Cappel I, TX 75019 Dear .'vlayor Sheehan: At the recent City Council budget workshop, you requested additional infom1ation on the clients in our Early Childhood Intervention and Children's Transition programs. Enclosed are charts with that information. Please recall that Cynthia Blackfox outlined a specific service area for the early childhood program. That service area is Addison, Carrollton, Coppell, Farmers Branch, North Irving, and South LewisvilIe. You will notice on the enclosed chart that there are several resldents of cities outside our service area. Although these few families reside oUL.':ide the service area, their children are in child care facilities that are in our service area. Because of this, we are able to serve them. On behalf of Pat \:lylar, Coppell resident and parent, who made the presentation for Special Care & Career Services, thank you and the Council for your courtesy, attention. and consideration. We are truly grateful for your past support and look forward to another year of partnership with YOLl to ensure children with developmental disabilities receive needed services. Regards, / ~~ J. -'_ _ ) 0~ /~ Claudia A. Byrnes Executive Director cc: Doug Stover Tim Brancheau Jayne Peters DIana Raines Marsha Tunnell Dave Hemng Bdl York JIm Witt ~., :1-.1','> ...:' j I '-E-:~ . '; .'\,' ",j', Ijrl C:cll !\:-hl:(lhood Intervention , ! 1 I' ,.--~ I .. lill!l r< ~.~:~').. '),'2 ,),<~1 ,^" , .. f'-j\j7:' )Q1.t)I.61 .. 'oN'Nw_:)pe(idiCdrp(~,)I'eer()r<; Special Care & Career Services Early Childhood Intervention Clients Served January 1, 2001 - December 31, 2001 City ;; Served Addison 13 Carrollton 161 Coppel! 90 Dallas 43 Fanners Branch 25 Flower \-found 1 Irving Lc\Vis\ille Plana Southlake Lnknown Total 1 ')~. L. I 15 2 479 January 1, 2002 - March 31, 2002 City Addison Carrollton Coppell Dallas Farmers Branch Flo\ver Mound Irving Lewisville Little Elm Plana The Colony Total # Served 8 101 63 22 13 75 8 1 1 1 295 Client Zip Codes January 1, 2001 - December 31, 2001 J alluary 1, 2002 - rvIarch 31, 2002 Zi[l____Cod~,__,__~ # Served Zip Code # Served L'nknowl1 1 75001 7 7500! 12 75006 37 75006 61 75007 58 75UO"" 98 75010 6 750lO 8 75019 63 75019 90 75025 1 75025 1 75028 1 (51)28 1 75038 23 75038 41 75039 1 75039 1 75056 1 75056 1 75057 1 75057 1 75060 1 75060 3 75062 27 75062 32 75063 23 75063 50 75067 6 75067 13 75068 2 75093 1 75077 1 75208 1 75234 13 75220 1 75248 1 75234 24 75287 22 75244 3 75287 34 76092 1 Children's Transition Program Clients Served October 1,2001 - December 31,2001 January L, 2002 -- March 31, 2002 Cll\; 1:;: Served City # Served CaITollton 15 Carrollton 16 Coppell 3 Fam1ers Branch 4 Fanners Branch Coppell 3 l'nkno\vn Irving 2 Unknown 2 Dallas Lewlsville Client Zip Codes October 1, 2001 - December 3 I. 200 1 January 1, 2002 - March 31, 2002 Zip Code #- Served Zip Code # Sened Cnkno\vn 1 Unknown 2 75006 11 75006 13 751)07 4- 75007 3 75U19 3 75019 3 75234 75062 1 75063 1 75067 1 75217 1 75234 4 Mayor & City Council 01-01-01 70 Current Operating Expenditures 2010 Office Supplies 2090 Other Supplies 2100 Refreshments 4220 Other Professional Services 4230 Printing 4240 Special Projects 4320 Training 4340 Dues/Memberships 4350 Boards and Commissions 4370 Pub/Subs 4950 Contingency Current Expenditure Total ANNUAL BUDGET Actual 00-01 115 186 4,384 8,265 961 105,919 26,605 31,759 2,802 959 o 181,955 CITY OF COPPELL Amended 01-02 o o 3,900 10,000 5,500 108,245 20,000 31,427 5,000 1,300 15,450 200,822 Proposed 02-03 693 o 3,000 9,000 5,500 104,045 18,000 31,427 3,500 1,000 15,000 191,165 ANNUAL BUDGET City of Coppell Fiscal Year 2002-2003 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES Council Photographs Service contracts ACCT. NO. 4230 PRINTING SERVICES Citizen Survey, Quarterly Newsletter and Other Printed Material ACCT. NO. 4240 SPECIAL PROJECTS Coppell Woman of the Year Thanksgiving Luncheon Senior Adult Services The Family Place Metrocrest Social Service Center Red Ribbon Kickoff New Teachers Breakfast Christmas Parade Youth Leadership Leadership Coppell Project Graduation Children's Advocacy Center for Denton County Coppel! Substance Abuse Commission Metrocrest Family Medical Clinic Special Care and Career Services Coppell International Music Exchange Homeland Security/NCTCOG ACCT. NO. 4320 TRAINING Various Training Courses Sponsored by COG, TML and National League of Cities & Austin CITY OF COPPELL $ 700.00 8,300.00 TOTAL $9,000.00 $ 5,500.00 TOTAL $5,500.00 S 400.00 2,500.00 46,295.00 10,000.00 8,000.00 500.00 600.00 1,000.00 2,000.00 3,000.00 1,500.00 3,500.00 7,000.00 2,000.00 10,000.00 750.00 5,000.00 TOTAL $104,045.00 $ 18,000.00 TOTAL $18,000.00 ANNUAL BUDGET City of Coppell Fiscal Year 2002-2003 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4340 DUES & MEMBERSHIPS Texas Municipal League NCTCOG Metroplex Mayors Commission Dallas Regional Mobility Coalition North Texas Commission National League of Cities SW Legal Foundation Chamber Luncheons National Civic League Chamber of Commerce Tex-21 ACCT. NO. 4350 BOARDS & COMMISSIONS Boards & Commissions Expenses ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS Publications ACCT. NO. 4950 CONTINGENCY FUNDS Contingency Funds CITY OF COPPELL $ 3,000.00 3,500.00 450.00 3,350.00 3,057.00 2,000.00 75.00 720.00 275.00 10,000.00 5,000.00 TOTAL $31,427.00 $ 3,500.00 TOTAL $3,500.00 $ 1,000.00 TOTAL $1,000.00 $ 15,000.00 TOTAL $15,000.00 II I I W II 000 0 0 0 00 0 0 0 0 0 0 0 0 , 0 0 , 0 0 0 0 0 0 0 a u II O-J'"..s-.:t >J' >J' >J' >J'>J' >J' >J' >J' >J' >J' >J' >J' >J' I >J' >J' , >J' >J' >J' >J' >J' >J' >J' :>:: Z II 0 , , Of- <l: II . ~ 1'--cl -cl 0 0 >J'a- a-. ~ ~ 1'- 1'- ...... ...... ll1 , ll1 a- , a- a- a- a- a- a- a- >J'(I1 ...J II >J'-cl>J' >J' "- "- a-o 0 '" '" ll1 ll1 <0 <0 0 , 0 N , N N N N N N N wll1~ <t II -N~ ~ >J' >J' ll1-cl -cl "- "- <0 <0 a- a- ...... , N , N N N N N N N l!l-O:: a:l II ' I , I <l:...J<l: II , I o..l!l-' ...J II , , <t II , I ::::l II , I f- II , , U II , , <t II II II II 0 0 0 0 0 0 0 0 0 0 0 0 0 0 f- II .. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z II W ::::l II f- a II <l: ~ II Q <t II I 0 f- f- H Q 0:: W <t 0:: W U >- ...J <l: u f- (1)000 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z I 1-4-3'00 >J 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 >J' >J' ::::l II W- 0 II "'>J'a- -cl >J' >J' >J'll1 a- >J' >J' >J' >J' >J' >J' >J' >J' >J' >3' a- a- ~ II >J'N"- >J' N N N...... 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II ...J ....f-~ II ...... ,,.., <( H II l!l UClf- II :: ~ ~ "'l ~ 1::1 0- ~ Q I: 1::1 ~ = = 0- ~ - Mayor & City Council 01-01-01 70 Current Operating Expenditures 2010 Office Supplies 2090 Other Supplies 2100 Refreshments 4220 Other Professional Services 4230 Printing 4240 Special Projects 4320 Training 4340 Dues/Memberships 4350 Boards and Commissions 4370 Pub/Subs 4950 Contingency Current Expenditure Total ANNUAL BlTDGET Actual 00-01 115 186 4,384 8,265 961 105,919 26.605 31,759 2,802 959 o 181.955 ~~j~ Amended 01-02 o o 3,900 10,000 5,500 108.245 20,000 31.427 5,000 1,300 15.450 200,822 Proposed 02-03 693 o 3,900 10,000 5,500 115,245 20,000 31.427 3,500 1,000 25.000 216.265 CITY OF COPPELL ANNUAL BUDGET City of Coppell Fiscal Year 2002-2003 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4220 OTHER PROFESSIONAL SERVICES Council Photographs Service contracts ACCT. NO. 4230 PRINTING SERVICES Citizen Survey, Quarterly Newsletter and Other Printed Material ACCT. NO. 4240 SPECIAL PROJECTS Coppell Woman of the Year Thanksgiving Luncheon Senior Adult Services The Family Place Metrocrest Social Service Center Coppell Sports Program Red Ribbon Kickoff New Teachers Breakfast Christmas Parade CHS Yearbook Youth Leadership Leadership Coppell Camp Scholarships Project Graduation Children's Advocacy Center for Denton County Coppell Substance Abuse Commission Metrocrest Family Medical Clinic Special Care and Career Services Coppel! International Music Exchange Homeland Security/NCTCOG ACCT. NO. 4320 TRAINING Various Training Courses Sponsored by COG, TML and National League of Cities & Austin CITY OF COPPELL -- ulfJJH $ 700.00 9,300.00 TOTAL $10,000.00 $ 5,500.00 TOTAL $5,500.00 $ 400.00 2,500.00 46,295.00 10,000.00 9,000.00 850.00 500.00 600.00 1,000.00 850.00 2,000.00 3,000.00 6,000.00 1,500.00 3,500.00 7,500.00 2,000.00 12,000.00 750.00 5,000.00 TOTAL $115,245.00 $ 20.000.00 TOTAL $20,000.00 ANNUAL BUDGET City of Coppell Fiscal Year 2002-2003 Line Item Breakdown Department: Mayor and Council ACCT. NO. 4340 DUES & MEMBERSHIPS Texas Municipal League NCTCOG Metroplex Mayors Commission Dallas Regional Mobility Coalition North Texas Commission National League of Cities SW Legal Foundation Chamber Luncheons National Civic League Chamber of Commerce Tex-21 ACCT. NO. 4350 BOARDS & COMMISSIONS Boards & Commissions Expenses ACCT. NO. 4370 PUBLICATIONS & SUBSCRIPTIONS Publications ACCT. NO. 4950 CONTINGENCY FUNDS Contingency Funds CITY OF COPPELL -. ' -, .;::r;-;:::J ::::.//jJ\ I~ IJ _ -:~i ~/ JJLrillJ U $ 3,000.00 3,500.00 450.00 3,350.00 3,057.00 2,000.00 75.00 720.00 275.00 10,000.00 5,000.00 TOTAL $31,427.00 $ 3,500.00 TOTAL $3,500.00 $ 1,000.00 TOTAL $1,000.00 $ 25,000.00 TOTAL $25,000.00 C/l II OW II 000 0 ,,",oof'f')O N 0 0 aoooC:OO'oooNoo 0 I 0:: II 000 0 ...saooo L!1 0 0 ooool'f)Noof'/)oo 0:: .....;;;J II 0..... ..... , ..... II 0 '" '" Or<'>" .....r<'> .....C/l C/l>-""" II " aJ o"'r<'> -:T'" "J~:E: -0: 0 II N aJ 0 "'.....aJ .....L!1 NO:: ...JC/lZ II N r<'> r<'> Ll'l Nr<'> ...J-O: O::W II " NN .J..l!l-' -0:0.. II WX II >-W II II 0 II + + + + + + +~~ ~ + + + + +~;,~~+ +~~~ W II + + + + + + +00 L!1 + + + + + oN"'" + +"ON ;;~ (/) II + + + + + + +0- + + + + + NaJ+ +r<'>" ;;;J II N II II I , , , C/lC/l II 000 jo \j"QoNO N 0 0 ooo\Ooooot.nOLO C/lW II 000 0 N 00,....4 0 ..... 0 0 o OOl"""'4l.!'l""'" 00 CQo 0\ OWC/l II W...JZ II r<'> .....0 N aJr<'>L!1 N-:TaJ 0 W II 0- oaJ " L!10L!1 L!1"" ZI-o.. II '" -:T..... ,-:T O-r<'>..... 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E < ~ :> a> C ...J H =' 0''''''''' l-4 ~ C/l (/') a::: 'M < C/l LLW'O 0 C/l ...J "- -l-' ~ C/l ....'0 ~ ...J < .... .oC/lC 0 < ..... .c. 'rl C < ~ .... 0:: :> "- 0 ~ ...J .....+J~ro -l-' ~ 0 <l>N-: W C-3U U OO<'l...J :> 0 ~ 0.0-: <'l '" 0 ~ 0. "- .. ::E: a> ~ .... -l-' C/l ooa- :::J U Z '" C C ...J U"'''' Z 'rl 0 -l-' 0 <l> < "- .. > 0 'rl 'rl E ~ 'l-1!11!1 ~ I '- U 0. '" ..., 0 0 Z II a> U '" 'rl '- ~ :::J II C/l < U > ro ;,. UJ UJ 0 II 000 0000 'rl 0. '0 ....~::E: U II r--.OI!1 p.(')'-O~I'/") 0 <l> C '1""1 <( 1-01 U II ",a-a- 00....-4.-4 Cl :> UCl~ < II -:-:-: Ll'Ill'Ill'Il!1 u.. 11 I.. ~ THE.CITY.OF COPPELL :?f~~" ,~> .~. ~.*.~ >~ .~ ~ }' -.' ... () ~ 'a- q X r\ B \ \!o MEMORANDUM DATE: June 3, 2002 Mayor and Council :'\ Jim Witt, City Manager \\\ \ Economic Development \~ '\ \ \ \\ One of the Council"s goals last year was the creatIOn oean economic development strategy. The following is my recommendation regarding an economic development strategy in light of our present and future fiscal resources. TO: FRO~I: Sl'BJECT: To give you a short synopsis of what the economic development strategy has been for the City of Coppell one must go back to 1991. At that time the City and the Coppell Chamber of Commerce entered into an agreement \vhereby the City of Coppell would pay $20,000+ to the Chamber to act as the economic development agency for the City. That particular program stayed in place until 1994 when it became very clear that the City's role in economic development needed to be expanded. Therefore, that contract with the Chamber was canceled and the City brought all their economic development activities in-house. Also at that tIme there were two separate economIc development committees - one with the Chamber, and one fonned by the City. Both groups decided that it would be mutually beneficial to merge those activities and. of course. that merger gave birth to the Economic Development Partnership that exists today as the Economic Development Committee (EDC). Since that time representatives of CISD as well as two Council liaisons have been added to the mix on the EDC. The EDC today has a standing voting group of 11 members, including the CISD representative. The EDC has been very successful in developing and implementing a Freeport Exemption strategy, and has been very ag.gressive In reVIewing, developing and Implementing the CIty's incentive strategies on overall policies and on an indlvidual basis. Durmg these past eight years since the development of the EDC, there have been a number of times when the issue of full-time staffing has risen to the surface. It has been an issue that has been debated long and hard. During my tenure as City Manager, two separate studies were conducted internally. Both of them resulted in conclusions that to fully staff an economic development office in a proper manner would cost the City between $150,000 to 5200,000. Due to an absence of a 4A sales tax, and our narrow revenue stream in Cappel!' I have always urged the EDC and CouncIls of the past to be cautious in establishing an economic development office. I stIli believe caution IS the appropnate word. But, the time has come to redefine some of our existing functions and move fonvard with an economic development strategy that is more comprehensive and better defined, yet at the same time does not encourage SignIficant expenditures of funds that we do not have Mayor and Council June 3, 2002 PaGe Two b appropnated or budgeted. The follo\ving is a SynOpSIS of the economic development strategy that I will review wIth you at your Council Retreat. Some of these steps are faIrly SImplistic and some are going to require a SIgnIficant amount of internal and external effort in order to make them successful. ECONOMIC DEVELOPMENT STRATEGIES 1. RENAME THE PLA"N'NING DEPART~lENT TO PL'\NNING AND ECONOMIC DEVELOPMENT. \Vhile this might seem like a small step, it will provide a focal point where people know exactly where to go upon their arrival in Coppell when they wish to contact the City if they are using external communication measures. 2. APPOINTMENT OF ANDREA ROY AS ECONOMIC DEVELOPMENT COORDINA TOR. Andrea has been essentially doing this job for the past year. She has made significant contacts m the brokerage community, and handles herself very well on presentations both to City groups and developers. I have received numerous positive comments from the de\'elopment community regarding Andrea's abIlities, her demeanor and, most importantly, her responsiveness. I think she will do a great job and m my conversations with her. she IS excited about the possibility of expanding her horizons. 3. THE DEVELOPMENT OF AN INTERNAL ECONOMIC DEVELOPMENT TENY!. That team will be headed by Andrea Roy and will include either Clay Phillips or me, Chad Beach, and Gary Sieb, as \vell as Ken Griffin on an "as needed" basis If the effort needs some engmeering input. 4. ECONOMIC DEYELOP\-lENT RESPONSE TENY!. That response team should be compnsed of the Mayor, Mayor Pro Tem, one additional member of Council, two members of the EDC (including the Chairperson), Andrea Roy. and eIther Clay Phillips or me. That group will meet on an "as needed'" basIs in order to coordinate any policy decisions that need to be made if time does not permit the calling of a full Council or EDC meeting. An example of this would have been the Staples situation. Staples was tom between Coppell and Flower Mound, and quite frankly Flower Mound was throwing everything but the kitchen sink at them. We needed to react quickly and only after a series of phone calls, e- mails, etc., were \ve able to confirm that we \vould up the ante in terms of incentives. With the response team, we need to ensure that those indiVIduals have a sense of direction from both of their respective bodies, the EDC and the Council, and to give staff appropriate direction regarding incentives, construction assistance. etc. The response team can be a very important tool when applied appropriately in economic development situations. 5. RETE:'-JTION. There have been significant discussions regarding the City's ability to address the area of retention. In order for us to become involved in the retention game, we need to have a complete and thorough inventory of our eXIsting economIc development assets. This includes all of the factlitles on the West Side, as \vell as scattered facilities throughout the rest of the community. Andrea Roy Will be responsible for preparing this inventory, and this will be fairly time-consuming. She will need to ascertain. through the help of the owners of these properties, the lease terms that are presently in place, and whether or not they WIsh us to be mvolved in their retention negotiations. We feel that this particular area will provide us with an opportunity to work closely with O\\l1ership groups. as well as working closely with the eXIsting economic development businesses that are located here in Coppell. Do not underestimate the time that needs to be spent in this area. I feel that our staff will be spendmg a significant amount of time developmg this inventory. This portIon of the strategy will also require a personal visit by a portion of the membership of the Economic Development Response Team. ~layor and Council June 3, 2002 Page Three 6. MARKETING. In paging through the Dallas Business Journal, as well as other trade journals, you always see numerous ads from communities in the Metroplex advertising their assets. In looking through a recent Dallas Business Journal there were two community ads, one for Alliance and one for Cedar Hill. The Alliance ad, obviously, is part of Hillwood Corporation's continued efforts to expand their economic development business. The Cedar Hill ad, though, is more typical of what we see throughout the Metroplex. It is a simplistic, quarter page ad that talks about the fact that they have triple Freeport, aggressive development incentives, rail service sites, and easy access to major interstates and DFW. Quite frankly in talking with members of the brokerage community and O\vners, those ads are not effective. Responsiveness and Incentives are effective. Therefore, we are not promoting the expenditures of any funds on sig11lficant advertIsing. An occasionally targeted ad for a specific industry group, etc., mIght be appropnate, but general marketing through the Dallas Business Journal or other economic development journals, we bel1eve. is ineffective. We are, though, urging a higher visibility in the following two groups: The National Association of Industrial and Office Providers (NAIOP) and the Dallas Real Estate Council. Both of these groups meet on a monthly basis. Some of their meetings can be as large as 300-400 individuals, all of whom are key players in the economic development arena. It would be Andrea Roy's task to attend these meetings on a regular basis. and be accompanied by a member of the internal economic development team and a member of the EDC. We realize that this sounds like a lot of free meals for Andrea, but we think face-to- face contact is the most important marketing tool we have. Our participation in these two groups, as well as annual or possibly semiannual presentations to the groups regarding Coppell, will be necessary. Those presentations \vill call for us to sponsor one of their sessions at a cost between $1,000 and $1,500 per event. These funds can be budgeted in the EDC and provided through that entity. 7. VISIBILITY AT THE STATE LEVEL. Andrea Roy will be spending some time in Austin late thls summer or early fall Visiting with appropriate agencies regarding state training programs, capital Incentives, etc., that could be avallable for potential economic development prospects in Coppell. Putting a face with the program will be important to our economic development efforts. There have been numerous times when a prospect has mentioned a state program, and we have had to scramble to find out whether we are el1gible or whether funds still existed in that program. Time needs to be spent in Austin familiarizing us \vith the key players even though, I must add, in the long run I don't think that state programs play an important part in landing a prospect here In Coppell. ThiS IS our overall strategy. Some of It might sound simplistIC. In the end. our main goal is to raise the level of awareness about Coppell's assets, our economIc development efforts, and to be more responsive. There will be some other fine-tuning done on an internal baSIS. Weare establishing a "Shepherds" program in our DRC revie\v process. That "Shepherds" program will delegate a staff member, probably not from the Planning Department. who will be the one-stop source for assistance for that prospect as they move through our system. The Shepherd's program wlll Include not only our traditional industrial development prospects, but donut shop operators, cleaners, small restaurants, etc. All those people will have a City staff member \vho \vlll be their "Shepherd," and will assist them In answering their questions and providing them a response to theIr concerns regarding opening a business here in Coppell. Overall we thInk this is a great first step. Of course, fine-tuning w1l1 be necessary as we implement the program. I hope to VISlt with all of you at the retreat regarding this project and process. JW:kb