BM 2002-06-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
June 13, 2002
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, June
13, 2002 in the boardroom at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Douglas Glantz at 7:02.
Other board members present were Chris Reed, Patricia Samms, Carol Ann Myers, Paul Tapscott,
Jeanne Heath and Charles Petty. Staff in attendance were Library Director, Kathy Edwards,
Public Services Manager, Connie Moss, Youth Services Librarian, Debbie Brightwell and
Administrative Secretary, Janet Lance.
2. READING AND APPROVAL OF BOARD MINUTES DATED April 11, 2002:
Charles Petty motioned to approve the minutes as written and Patricia Samms seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. DEBBIE BRIGHTWELL, YOUTH SERVICES SUPERVISOR: SUMMER
READING CLUB REPORT: Debbie reported that as of June 12th, 2110 have signed up for the
Summer Reading Club (SRC). Debbie passed out a flyer with all SRC programs. This year,
"Lunch Buddies" was added where the participants listen to the first part of a different book each
week, while eating their lunch. The second part of the hour they participate in an activity that
goes along with the book. The first two weeks we had a total of 105 take part. "Lunch Buddies"
targets children entering the 2"d through the 5th grade.
The Volunteen Program has 60 Volunteens, ages 12-16, helping with SRC programs. This year,
for the first time, they are running the "Summer Reading Club Desk". At the desk they sign-up
participants, explain the club and give prizes earned to members. On August 2nd there will be a
Volunteen appreciation party. Patricia Samms offered to help with this party. There were 125
Volunteen hours the first 12 days of the SRC.
5. COMMUNICATIONS INFRASTRUCTURE FUND GRANT: Connie Moss
presented information to the board concerning the grant. Criteria targets telecommunications and
supporting Internet access. TIF does not provide staff and mandates ongoing maintenance costs.
Paul Tapscott made a motion recommending that the library investigate and if appropriate,
prepare the TIF grant. Seconded by Patricia Samms. All were in favor and the recommendation
was approved. Connie will draft a grant that replaces citizen accessible microcomputer
workstations with enhanced workstations complete with the recommended 19-inch monitors,
faster processing speed and another networked public printer. She will also include a 3M Self-
Check, which will be justified through the re-deploying of staffto online support. The recipients
will be notified at the end of August on the status of the grant.
The TIF grant requires that the library have an Internet Acceptable Use Policy. Textual and
minor changes were made to the policy written in 1997. Douglas Glantz made a motion
recommending the approval of the revised Internet Access Policy. Seconded by Charles Petty.
All were in favor and the recommendation was approved.
6. LIBRARY DIRECTOR'S REPORT:
Library Use Concerns: Internet, Noise and Fines: With the Summer Reading Club programs
and increased citizen traffic, the noise level is higher and resulted in a complaint. The Quiet
Reading Room will provide an alternative; however, it is not a panacea as the building design
contributes to noise conduction. A complaint concerning our process of providing access to the
Internet was made and addressed by Kathy. The patron does not want to checkout the Internet
station at the circulation desk. The Internet Access Policy approved by the City Council in 1997
specifically mandates coming to the circulation desk. This allows staff to insure that minors do
not gain access to the Internet computers without verification that their parents/guardians have
given their permission. Staff is not recommending a change in this policy. The fine complaint was
from a new Coppell resident who moved in from Irving. Irving does not charge fines. Kathy
explained to the citizen that cities, which do not charge fines for overdue materials, typically have
contracts with Collection Agencies. Library staff are not recommending that fines be removed.
Update on Quiet Reading Room: The study carrels, tables and lounge chairs have been ordered.
Expected completion date on the Quiet Reading Room is Fall 2002. Facilities is gathering quotes
to insert a security window into the door which will match the study room doors. Kathy will look
into having a professional sign made which will be posted on the wall, visible as citizens enter the
room.
Budget Update: The budget was submitted with the 10% reduction in operating accounts and
$125,000 for the purchase of library materials. We have ordered and received over $7,000 of
children's books from the Texas State Library's (TSL) Loan Star Libraries Grant program.
$10,000 was transferred from online services to purchase materials as the TSL funded 60
databases this year. Total amount for materials purchases for FY00/01 is $120,809.
Youth Advisors to Library Advisory Board: Letters were sent out to the libraries in the middle
schools in CISD, Coppell High School, Barbara Bush Middle School and R.L. Turner High
School. Letters and applications were given to the Volunteens at the library. The City Secretary's
Office will also send applications to each household in Coppell.
7. DISSCUSSION FOR LIBRARY ADVISORY BOARD'S CHAIR: The semi-annual
report to the City Council by Douglas Glantz is on June 25, 2002. He will include in his report:
Youth Advisors to Library Advisory Board, Friends of Library, success of Volunteens, FY 02/03
Long-Range Plan and the Quiet Reading Room.
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8. REAPPOINTMENTS TO CITY BOARDS AND COMMISSIONS: Letters were sent
to the board members whose terms expire in September, reminding them to reapply if they are
interested in continued board service. Kathy verified that board members understood that board
appointees are not automatically re-appointed. Council will select the most qualified applicants.
9. FRIENDS OF THE LIBRARY: The first meeting of the Friends of the Library will be
on September 19, 2002 at 7:00pm. It was decided to go with the bookmarks designed by Saul
Friedman. Carol Myers will purchase the card stock and Douglas Glantz will do the printing. He
will print some of them with the date and time of the meeting. Douglas, Chris, Paul and Charles
will get together and take pictures of their children for the flyers. "Giving back to the Library for
everything it has given us" was a theme suggested for the flyer. Jeanne Heath will check to see
what money is available in the account.
10. ADJOURNMENT:
8:30. Carried.
Respectfully submitted,
Jeanne Heath motioned and Charles Petty seconded to adjourn at
Janet Lance
Administrative Secretary
Approved as Written 8/8/02
C:/minutes/June02.DOC