CM 2002-07-25MINUTES OF JULY 25~ 2002
The City Council of the City of Coppell met in Special Called Session on
Thursday, July 25, 2002, at 6:00 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Candy Sheehan, Mayor
Doug Stover, Mayor Pro Tem (late arrival)
Tim Brancheau, Councilmember
Jayne Peters, Councilmember
Diana Raines, Councilmember
Marsha Tunnell, Councilmember
Dave Herring, Councilmember
Bill York, Councilmember
Also present were City Manager Jim Witt, City Secretary Libby Ball and City
Attorney Robert Hager.
REGULAR SESSION
(Open to the Public)
Call to order.
Mayor Sheehan called the meeting to order, determined that a quorum
was present and convened into Work Session.
Mayor Pro Tem Stover arrived prior to Work Session.
WORK SESSION (Open to the Public)
2. Convene Work Session
A. Discussion regarding Board/Commission Process.
B. Discussion regarding Agenda Items.
REGULAR SESSION (Open to the Public)
3. Invocation.
Councilmember York led those present in the Invocation.
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Pledge of Allegiance.
Mayor Sheehan led those present in the Pledge of Allegiance.
Items 6, 7 and 8 were considered at this time. See Items 6, 7 and 8 for
minutes.
Se
Consider approval of a proclamation proclaiming "National
Night Out" on Tuesday, August 6, 2002, and providing City
Council Support and Endorsement of National Night Out
festivities and authorizing the mayor to sign.
Presentation:
Mayor Sheehan read the Proclamation for the record and presented the
same to Officer Richard Harr and "McGruff."
Action:
Councilmember York moved to approve a proclamation proclaiming
"National Night Out" on Tuesday, August 6, 2002, and providing City
Council Support and Endorsement of National Night Out festivities and
authorizing the mayor to sign. Councilmember Herring seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Stover and
Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and York
voting in favor of the motion.
Citizen's Appearances.
There was no one signed up to speak under this item.
CONSENT AGENDA
Consider approval of the following consent agenda items:
A. Consider approval of minutes: July 9, 2002.
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Be
Consider the approval of a contract with Impact
Resources for the purchase and implementation of a
software solution for the planning, inspections and
development service functions in the amount of $83,790
as requested in the FY 2002 budget, and authorizing the
City Manager to sign.
Ce
Consider approval of the application for the
Telecommunications Infrastructure Fund grant in the
amount of $92,790.00 in TIF funds with a City matching
funds component not to exceed $9,556.00 for the William
T. Cozby Public Library; and authorizing the Mayor, City
Manager and the Finance Officer to sign.
De
Consider approval of bid for Group Life and Accidental
Death and Dismemberment to be awarded to Mutual of
Omaha in the amount of $ 52,622.42 effective October 1,
2002; and authorizing the City Manager to sign.
Ee
Consider approval of amending and restating the Tax
Abatement Agreement between the City of Coppell and
Crestside Facilities Corporation dated December 14,
2000, and authorizing the Mayor to sign.
Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B,
C, D and E carrying Resolution No. 2002-0725.1. Councilmember Peters
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Stover
and Councilmembers Brancheau, Peters, Raines, Tunnell, Herring and
York voting in favor of the motion.
Consider approval of a professional service contract for audit
services for the Fiscal Year 2002, Fiscal Year 2003, and Fiscal
Year 2004 and authorizing the City Manager to sign.
Presentation:
Jim Witt, City Manager, made a presentation to the Council and
recommended awarding the bid to KPMG.
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Action:
Councilmember Peters moved to approve professional service contract for
audit services to KPMG for the Fiscal Year 2002, Fiscal Year 2003, and
Fiscal Year 2004 in a base amount of $155,181 and GASB 34 for $6,000
and $15,000 for CAFR preparation if needed, for a bid not to exceed
$176,181; and authorizing the City Manager to sign. Councilmember
Brancheau seconded the motion; the motion carried 7-0 with Mayor Pro
Tem Stover and Councilmembers Brancheau, Peters, Raines, Tunnell,
Herring and York voting in favor of the motion.
BUDGET WORK SESSION
(Open to the Public)
Convene Budget Work Session
A.
B.
C.
D.
E.
Final Valuation.
General Fund Changes.
Final Fund Balance Walkforward.
Discussion regarding covered storage at Service Center.
(~uarterly Report.
REGULAR SESSION
(Open to the Public)
10. Consider approval of a Change Order to the Texas Unified
Constructors contract for the construction of the new Service
Center, to add a Covered Equipment Shelter, in an amount not
to exceed $113,963.00, and authorizing the City Manager to
sign.
Action:
Councilmember Tunnell moved to approve a Change Order to the Texas
Unified Constructors contract for the construction of the new Service
Center, to add a Covered Equipment Shelter, in an amount not to exceed
$113,963.00 to be funded out of undesignated funds, and authorizing
the City Manager to sign. Councilmember York seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Stover and Councilmembers
Brancheau, Peters, Raines, Tunnell, Herring and York voting in favor of
the motion.
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11. Necessary action resultin§ from Work Session.
There was no action necessary under this item.
There being no further business to come before the City Council, the meeting
was adjourned. ~A~I~A ~. ~
C a'h'~ ~ ~'e ~l~ln ,-'~a~o~
ATTEST:
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