ST0701-CS090630Page 1 of 1
Keith Marvin -Southwestern Blvd. Improvements Addendum No. 3
From: "Rodriguez, Jorge" <jrodriguez(c~halff.com>
To: "Keith Marvin" <kmarvin@ci.coppell.tx.us>, "Matt Oyen" <MattO@PacTrust.com>,
<dmcafee@lhlacy.com>, <CBurchfield@rodmancompanies.com>,
<RMcAvoy@mariosinacola.com>, <carmen@jacksonconstruction.net>,
<jshaw(c~Austin-Ind.com>, <tchilders@Austin-Ind.com>
Date: 6/30/200911:47 AM
Subject: Southwestern Blvd. Improvements Addendum No. 3
CC: "Littleton, Dave" <dlittleton(a,halff.com>
Attachments: Questions -Southwestern Blvd Response 3.doc; Addendum No.3.doc
Gentlemen
Please see the attached Addendum No.3. for Southwestern Blvd. Improvements
Thanks
Jorge Rodriguez, P.E. ~=
Pro ect Mana er ~~~
J g ~~
HALFF ASSOCIATES, INC.
1201 N. Bowser Road
Richardson, Texas 75081
Phone 214-346-6203
Fax 214-739-0095
www.halff.com
file://C:1Documents and SettingslradloolLocal SettingslTemplXPgrpwise14A49FB47City_... 8/28/2009
(8/2812009) Keith Marvin -Addendum No.3.doc
~~~ HALFF~
...
1201 North Bowser Road
Richardson, Texas 75081
(214) 346-6200
Fax (214) 739-0095
ADDENDUM NO. 3
To: Bidders
From: Jorge L. Rodriguez, P.E.
Email: jodriguez@halff.com
Subject: Addendum No. 3
Date: June 30, 2009
Avo: 24732 & 25861
Project: Southwestern Boulevard Improvements
The attached documents are the answers to the entire received questions from the invited contractors regarding
the above reference project.
Please note that the bid date is July 2, 2009 at 4:00 p.m.
This is the final Addendum to this project. Further questions may or may not be answered.
Attachments: Sheet with answers.
Page 1
Copies: File
(8/2812009) Keith Marvin -Questions -Southwestern Blvd Response 3.doc
Questions and answers to the Contractor as part of Addendum No. 3
1. Question: Addendum #1 changed the bridge sidewalk quantity to 7 CY which is
consistent with the summary sheets, but if you calculate the quantity it was
closer to being correct the first time at 20 CY.
Answer: ITEM 63A, TxDOT Item 420, described as Class "S" Concrete for
sidewalk, is listed as 7 cubic yards. This quantity only accounts for
the sidewalk on the approach slab. ITEM 64A, TxDOT Item 422,
quantifies the Reinforced Concrete Slab in square feet, and
according to the TxDOT Standard Specifications for Construction
and Maintenance of Highways, Streets, and Bridges (2004), this item
should include any sidewalk located on the slab (Sec 422.5).
For a detailed look at the required quantities for Class "S" Concrete
and the Reinforced Concrete Slab, refer to Sheets SC1.19 through
SC1.22 in the Construction Documents for the Drainage, Paving, and
Utility Improvements for Southwestern Blvd. From Coppell Rd. to
Grapevine Creek.
2. Question: Normally on privately funded projects where the street will become a public
roadway, the city will issue a tax exempt certificate for materials for the
project. Will this be the situation for Southwestern Boulevard sine it is an
existing roadway? This was the intent of my question regarding this project
being taxable.
Answer: Keith Marvin from the City of Coppell replied, "We are 100% sure that
the portion of the roadpurchased by the city would be exempt from
sales tax for that tangible personal property that becomes a
permanent part of the improvements.
Our attorney is not as sure on the other portion. His opinion was that
it would probably be covered."
3. Question: Under the "Invitation to Bid", the contractors will submit 1 electronic copy to
Matt Oyen. Does the proposal to Halff need to be a hard copy or can we
email that proposal also?
Answer: Halff will accept a-mail submittal unti14:00 PM CDT, July 2, 2009.
4. Question: Will wasting of excess excavated material on Park West Commerce
Center, LP property adjacent to the South right-of-way be allowed?
Answer: The Owner will accept excess excavated material provided if is
suitable for general site fill. Also Contractor shall provide a grading
plan showing placement of material. Placement of fill shall
compliment current plan elevations and shall be constructed in
accordance with the reference specifications. Owner must approve
plan prior to placement.
Page
I:\24000s\24732\specs\Bidding\Addendum No. 3\Questions -Southwestern Blvd Response 3.doc
(8/2812009) Keith Marvin -Questions -Southwestern Blvd Response 3.doc
5. Question: There is a bid item under the water section for TV inspection. Is this
something new because quite frankly I have never heard of such a thing?
Please advise.
Answer: TV inspection for water is not required. Water mains shall be
pressure tested and chlorinated per City and Standard Specification
requirements.
6. Question: The Austin Bridge & Road Legal and Insurance Department:
A. The insurance requirements are for an insurance carrier with a Best's
rating of A VII.Our in house company, BAIC is rated A VI. Will the
owner accept BAIC?
B. There is a requirement for the insurance to be maintained for at least
10 years following substantial completion. This is a difficult
requirement to meet as policy conditions, carriers and limits
could possibly change within that 10 year timeframe. Is this going to
be required by the owner?
C. Please note that in 11.1.3.1 (page 53 of the pdf) your subcontractors
will be required to carry CGL and AL limits of $2M per occurrence and
$2M per aggregate and their policies must also stay in force fora 10
year period after substantial completion. Is this going be needed for all
subcontractors? This seems excessive.
D. Note that in 11.1.6 there is a requirement that the OCP policy be
issued by the same insurance company that carries the Contractor's
liability insurance. Neither of our in house companies (ACE or BAIC)
can issue the OCP. Will the owner except a policy from a second
carrier?
Answer: PacTrust will negotiate specific contract points following receipt of
all bid proposals with the successful bidder. Contractors are to
submit a memorandum with any concerns they have regarding
the draft contract form as outlined in the invitation to bid
E. Has the money for this project been placed in escrow with the City of
Coppell?What are our assurances that Austin Bridge & Road will
receive payments?
Answer: The contract for the entire project will be between PacTrust and the
successful bidder. The contract will be financed from PacTrust's
unsecured line of credit with Bank of America, which currently has a
balance of $15 Million. Additional information regarding the funding
source for the project and financial statements will be provided to the
successful bidder.
Page 2
I:\24000s\24732\specs\Bidding\Addendum No. 3\Questions -Southwestern Blvd Response 3.doc