WA9402-CS 940707 P.O. Box 478
Coppell, Texas 75019
~__~ 214-462-0022
July 7, 1994
Ron McCuller
Assistant Public Works Director
Water Utilities
City of Irving
P.O, Box 152288
Irving, Te×as 75015-2288
RE: Dallas Water Supply Line #3
Dear Ron:
In response to your letter regarding maintenance payment
associated with the Dallas Water Supply Line #3 project, I offer
the following:
There has been an understanding from the beginning that there
would be capacity transfer of the two water lines. We are
agreeable to paying a reasonable lump sum payment to the City of
Irving for the loss of benefit in transferring capacity from the
54" water line to the proposed Dallas Water Supply Line #3.
We would recommend to either participate in some of the physical
maintenance or the reimbursement of a percentage of maintenance
costs on our prorata share of the proposed pipeline section from
Elm Fork to Sandy Lake Road crossing. Reimbursement would take
place within 30 days of receipt of explanation of maintenance.
However, I must tell you that long term maintenance of the line
should not be requested of Coppell since we are planning at this
time on allowing you access to our rights-of-way, easements, and
land at no cost, as well as waiving inspection fees.
We do not agree to the escrow of funds and the establishment of a
maintenance account as outlined in your July 1, 1994, letter.
Addressing other issues required in the updated version of the
contract, the following terms and conditions need to be included
in the contract:
1. The Dallas Water Supply Line #3 is a joint project between
the Cities of Lewisville, Coppell, and Irving, and through
this joint effort, the three entities will bring needed
water capacity to each City at a reduced cost through
economies of scale.
2. The City of Coppell obtains the right of 22% (20MGD)
capacity of the Dallas Water Supply Line #3, and upon
completion of section 1, transfer of capacity will take
place with the City of Irving to allow Coppell to increase
its capacity of the existing 54" water line to 29 MGD. This
being done to facilitate present design and construction
plans for Coppell's new ROFC facility to be located at the
Sandy Lake Road crossing.
3. The City of Irving agrees to cooperate with the City of
Coppell and will allow Coppell to use Irving's unused
capacity of the 54" water line until section 1 is completed
and in service.
4. The City of Irving recognizes the contributions and
assistance the City of Coppell will provide through joint
cooperation, for the mutual benefit of increasing both
communities' water line capacities. And because of this
mutual cooperation, the City of Coppell will agree to work
with the City of Irving in coordinating and informing them
as much as practical of the activities in the city
associated with development that is in or near the proposed
alignment of the water line.
5. The City of Coppell will agree to cooperate in every
reasonable way with the construction of the pipeline by
waiving inspection fees and review costs associated with the
construction of the pipeline in the city limits.
6. The City of Irving will provide inspection services on the
project and will agree to follow the City of Coppell's
standards and practices and time frames for construction.
The City of Coppell will approve the plans, have the right
to review the inspection process and where necessary,
intervene when concerns and discrepancies are identified,
including the inspector being able to shut down the project
if warranted.
7. The City of Irving will provide to the City of Coppell a
detailed estimate and explanation of costs necessary to
secure capacity in the proposed water line and specific
dates when funds will be required.
8. The City of Irving will agree that the existing 54" water
line and the proposed Dallas Water Supply Line #3 will be
interconnected at specific locations for emergency purposes
only.
As mentioned in previous correspondence, Irving representatives
met with Coppell staff some weeks ago and discussed alignment and
development activity; we appreciate this meeting and I believe
both cities felt comfortable with the proposed alignment and what
needed to be addressed to secure this route.
Several months ago I expressed concern that this project had
reached high center and was not progressing. I applaud the
recent activity on this project.
Personally, I believe the only major issue still unsettled is the
maintenance of the water line. There is too much to gain for all
communities involved for us not to work through this matter. I
am confident we can.
The meeting planned for July 29, 1994, is still much needed so we
can get closer in terms of finalizing the agreement between-
staffs in order to seek council approval. I would prefer an
updated version of the agreement more in line with what we have
discussed in past meetings and in line with the contents of this
letter in order for my legal staff and other staff members to
review it for overall consistency when we meet, or before if
possible.
I look forward to working with you and other representatives
through the completion of this project.
veAe
Director of Public Works
SGG/sm
cc: James Witt, City Manager/Coppell Ken Griffin, City Engineer/Coppell
Dave Ryburn, Wholesales Service Manager/DWU
Sandy Cash, Deputy City Manager/Irving
Steve Bacchus, Director of Public Services/Lewisville
Howard Pafford, Water Superintendent/Coppell