Asbury Manor-CS090803(8/4/2009) Keith Marvin -Fwd: Asbury Manor HOA Board of Director's Meeting Minutes Page 1
From: Keith Marvin
To: ddodd@njdhs.com
Date: 8/3/2009 9:33 AM
Subject: Fwd: Asbury Manor HOA Board of Director's Meeting Minutes
Attachments: Asbury Manor HOA Meeting minutes July 2009.doc
David,
Are you dealing with this drainage issue for us?
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
»> "Larry Kingsbury" <kbury99C~aol.com> 8/3/2009 9:06 AM »>
Keith -
As I promised in my communication of last week, I am attaching a copy of the
minutes of our HOA Board's last meeting in which we voted to authorize
deeding the land and drainage easement structure south of Westminster Way to
the City of Coppell.
Per the instructions of our property management group, this should be given
to the city's attorney and attached to the documents accomplishing this
transaction to show that the Board has actually authorized this action.
Please give this to the attorney and let us know if you, or they, have any
questions.
Thanks.
Larry Kingsbury
Asbury Manor Homeowners Association
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(8/4/2009) Keith Marvin -Fwd: Asbury Manor easement ownership transfer Page 1
~--- - _ -
From: Keith Marvin
To: ddodd@njdhs.com
Date: 8/3/2009 9:36 AM
Subject: Fwd: Asbury Manor easement ownership transfer
More of the drainage stuff.
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
»> <kbury99Calaol.com> 7/29/2009 10:57 PM »>
Keith -
In response to Ken Griffin's a-mail earlier today, I wanted to send you most of the information you will need to for the city's
attorney to draft the Quit Claim documents for the transfer of the concrete improvements on the south side of Westminster
Way from HOA to City of Coppell ownership.
First, as Ken requested, the official name of the HOA is Asbury Manor Homeowners Association, Inc. as recorded with the
State of Texas under our articles of incorporation.
Second, Ken asked for the name, or names, of the person(s) that would be signing for the HOA. We have elected to have
each of the five members of our Board of Directors to sign the deed, so you will need to know the following names and
positions on the BOD: .
? Larry Kingsbury
? President
? Manibala Jonnalagadda
? Vice-President
? Jennifer Gunter
? Secretary
? John Pouwels
? Treasurer
? Moresh Damle
? Member At Large
In addition, or Property Management Company, Cornerstone, has suggested that we provide a copy of the meeting minutes
wherein the Board of Directors authorized this deeding to the City of Coppell. I should have those later tomorrow and will
send them over to you as soon as I receive them.
In the meantime, if you need anything further from me, please call me on my cell at (214) 762-3167.
Thanks for your assistance in Ken's absence.
Larry Kingsbury
Asbury Manor HOA
7/18/09
Asbury Manor HOA Board Meeting 0830-1000
Starbuck, Coppell, TX
Meeting called by: Larry Kingsbury Type of meeting: Quarterly
Attendees: Larry Kingsbury, Manibala Jonnalagadda, Jennifer Gunter, John Pouwels, Moresh Damle
Minutes
Agenda item: CC&R Violations
Discussion:
Presenter: Larry Kingsbury
Discussion included need for information from Cornerstone regarding the protocol for how violations are handled
(second notices, certified letters, etc). Is it possible for the Board to get a list of the violations issued each month?
The Board discussed the possibility of allowing a third notice and then assessing a daily fine. Board discussed the
current lien status of both the Shaik's and Hemphill's homes. Board discussed the possible options for proceeding
with the Hemphill home since their past due assessments fall under both the new and old CC&Rs. There was also
discussion regarding whether Cornerstone currently surveys the backside of homes along the hike and bike trail for
CC&R violations.
Conclusions:
Decision was made to contact Gary Josephson with Cornerstone to determine the management company's
standard protocol for issuing and enforcing violations. Determine if the Board can receive a monthly list of notified
homeowners.
Board voted unanimously (Vote: 5-0) to allow Cornerstone to enforce the CC&Rs to the letter for homeowners at
521 Abbey Court.
Action items Person responsible Deadline
/ Contact Cornerstone regarding standard protocol for CC&R violations
and determine if they are/will survey hike and bike, fences, etc.
/ Proceed with enforcement for 521 Abbey Court
/ Determine options for enforcement for 704 Westminster Way
Agenda item: National Night Out
Discussion:
See
Larry Kingsbury document
above
Cornerstone
Board and Cornerstone
Presenter: Mani and Larry
Board discussed food and entertainment for NNO to be held in October. Discussed provision of food (other than
pizza) with consideration for apot-luck and grilled items (veggies and brats, etc). Discussed use of a "bounce
house" as well as the liability for providing such entertainment. It was determined that Mani would be the
HOA/Neighborhood Captain for NNO.
Conclusions:
Mani is to determine needs and propose a plan and budget to host Asbury Manor's NNO. Mani will be the NNO
Captain for Asbury Manor. Will need to contact our Insurance agent to determine liability for bounce house.
Action items Person responsible Deadline
/ Contact our Insurance agent and Cornerstone to try to determine who ??
holds liability for the bounce house.
/ Make decision regarding food. Board
/ Contact Officer Harr with City of Coppell Police Department Mani
/ Provide proposed plan and budget to host NNO. Mani
Agenda item: Replacing entrance trees
Discussion:
Presenter: John Pouwels
Discussed whether to replace the four dead Bradford Pears that were removed from the Asbury Manor entrance at
North Coppell and Westminster Way. Consider replacing with Crepe Myrtles or Gem Magnolias.
Conclusions:
To check with Jay Savage (and possibly others) regarding cost to replace the 4 trees.
Action items Person responsible Deadline
/ Get bids from Jay Savage (and others) regarding cost to replace John Pouwels
trees.
Agenda item: Canal (dredging and deeding of south stone portion) Presenter: Larry Kingsbury
Discussion:
Board was updated on the status of City's discussion with The Mansions regarding dredging of the canal. Larry
reported that per Clay Phillips, the City has taken legal action against The Mansions for failure to comply. City to
send a bid to the Board for dredging of the canal. Asbury Manor will pay a pro rata based on square foot dredged
for our portion of the canal. Larry also reported that the City has drawn up an ordinance for purchase of the south
stone canal.
Conclusions:
Board agreed that prompt action for approval of payment will be necessary once the City provides a bid for the
dredging. Board voted unanimously (Vote: 5-0) to deed over the south stone canal to the City at no cost (or
minimum cost required). The deed would grant the City with ownership, liability, and maintenance of the stone
canal south of Westminster Way.
Action items Person responsible Deadline
/ Approve City's bid for dredging Asbury Manor's portion of the canal Board TBD
/ Contact Clay Phillips with the City to determine status of the deeding of Larry ASAP
the stone south portion of the canal.
Other Information
Special notes: Quarterly Meeting Schedule:
Saturday, July 18, 2009 - 8:30 am -Starbucks -Coppell
Saturday, October 10, 2009 - 8:30 am -Starbucks -Coppell
Friday, January 8, 2010 - 7:00 am -Local Diner -Coppell
Saturday, April 10, 2010 - 8:30 am -Starbucks
~ ~ ~~~
LAND SURVEYING & TOPOGRAPHIC MAPPING
July 29, 2009
City of Coppell
255 Parkway Boulevard
Coppell, Texas 75019-9478
972/304-3686
kgriffin@ci.coppell.tx.us
Attention: Ken Griffin, P.E.,CFM
Director of Engineering &
Public Works
~S ~ J ~ ~~
~~/ ~~ 39~
11~i~'x ~ 5 ~-l7
Re: Drainage Easement Area
Between Lots 1 & 2, Block 1
ASBURY MANOR
Coppell, Dallas County,Texas
INVOICE FOR PROFESSIONAL SERVICES
For survey services provided during the period from July 23, 2009 through July
29, 2009, as described below:
Survey and prepare a boundary survey map of the existing rock channel lining in Asbury
Manor Addition.
Total Brittain & Crawford Charges $1,500.00
Non-taxable service for the City --0--
TOTAL AMOUNT DUE $1,500.00
Thank You,
James L. Brittain, R.P. L.S., Jack M. Crawford, R.P.L.S., Stuart F. Smith, R.P. L.S., and Chris L. Blevins, R.P. L.S.
P.O. Box 11374 3908 South Freeway ' Fort Worth, Texas 76110 ' (817) 926-0211 'Metro 429-5112 'Fax (817) 926-9347
Email - admin@brittain-crawford.com
EXHIBIT "A"
LEGAL DESCRIPTION
BEING 0.174 acres of land located in Block 1, ASBURY MANOR, an addition to
the City of Coppell, Dallas County, Texas, according to the plat recorded in
Volume 97230, Page 18 of the Deed Records of Dallas County, Texas, and
being the limits of the outside top edge of a rock lined channel that is constructed
within the area designated as Drainage and Utility Easement on said plat, and
also being a portion of Common Open Space No. 3, Access/Utility and Hike &
Bike Easement as shown on said plat. Said 0.174 acres being more particularly
described by metes and bounds as follows:
BEGINNING at a point at Southeast corner of Lot 1 of said Block 1, ASBURY
MANOR Addition;
THENCE along the Northwest edge of an existing rock drainage channel lining
as follows:
1. N 26° 18' 26" E 2.07 feet to a point;
2. N 49° 51' 22" E 23.57 feet to a point;
3. N 45° 01' 14" E 21.98 feet to a point;
4. N 35° 27' 30" E 26.28 feet to a point;
5. N 27° 21' 02" E 58.89 feet to a point in the South
right-of-way line of Westminster Way (a 50 foot wide public right-
of-way);
THENCE N 89° 43' 48" E 66.11 feet, along the South right-of-way
line of said Westminster Way to a point on the South edge of an
existing rock drainage channel lining;
THENCE along the Southeast edge of said existing rack drainage channel lining
as follows:
1. S 22° 30' 34" E 7.98 feet to a point;
2. S 31 ° 01' 12" W 75.66 feet to a point;
3. SOUTHWESTERLY 59.67 feet, along a curve to the
right having a radius of 73.23 feet, a central angle of 46°41'32", and
a chord bearing S 53° 26' 39" W 58.04 feet, to a point in the South
boundary line of said Block 1;
THENCE N 89° 50' 21" W 60.34 feet, along the South boundary
line of said Block 1, to the POINT OF BEGINNING, containing
0.174 acre (7,590 square feet) of land.
EXHIBIT "B"
1NESTMINSTER 1NAY
50' RIGHT-oF-WAY L6 11.71'
5' WIDE UTILITY EASEMENT ~~
/
/ `v (~ /
/
Q ~
/
~
~
LoT 1
BLOCK 1 ~
Qom?
/
~ 0.174 ACRES /
~
~~''
,
FINAL PLAT OF Q
~
~ ~~ ~ 7590 SFT.
/o
ASBURY MANOR \J
LOT 2, BLOCK 1
/
~
VOLUME 97230, DRAINAGE AND UTILITY / FINAL PLAT OF ASBURY
~~ ~
PAGE 18 O ~,~' EASEMENT MANOR
/ ~'
D.R.D.C.T. ~ VOLUME 97230, PAGE 18 / VOLUME 97230, PAGE 18
/ do v D.R.D.C.T. / D.R.D.C.T.
/ /
~
/
~ ~ ROCK LINED
/
CHANNEL
/
POINT OF ~ `L
" ~~ / 1 /2" IRON
~ ~,'~ BEARING BASIS LINE ROD FOUND
/
BEGIN NING
_ _ _ _ _ _ _ _ _ _ _ _ _
(ACCORDING TO PLAT)
5' WIDE TILITY EASEMENT _ _ _ N 89°50'41'~W 376_44'
L9 31.43'
1 /2" IRON
ROD FOUND
~C~ ~ F R ~
'
Q
a
Course Bearing Distance REPEAT LOTS 7-36 AND 45-48 ~: ~ ~ ° ;~
L1
N 26°18'26" E VILLAGE AT COTTONWOOD CREEK JAMES L. BRITTAIN
2.07' SECTION VI ~ ~•~~ ~~~~ ~ ~ ~ ~~~~~
L2 N 49°51'22" E
VOLUME 95229, PAGE 1966 C,y °~poF 674NP~o4
23.57'
~.FSS~4.
q
~
L3 N 45°01'14" E ~
~
D.R.D.C.T.
21.98' SURD
L4 N 35°27'30" E 26.28'
L5 N 27°21 ' 02" E 58.89' SURVEYED ON THE GROUND
L6 N 89°43'48" E 66.11' JULY 28, 2009
L7 S 22°30'34" E 7.98' '
L8 S 31°01'12" W 75.66' ~~ ~
L9 N 89°50'21" W 60.34'
Curve Radius Length Delta Chord Chord Bear.
C1 73.23' 59.67' 46°41'32" 58.04' S 53°26'39" W
COPPELL, TEXAS
COPPELL DRAINAGE PROJECT
COPPELL, DALLAS COUNTY, TEXAS
0
174 ACRES F
o
B
C . z
RI RAWFO
TTAIN & RD LOCATED IN
LAND SURVEYING &
TOPOGRAPHIC MAPPING BLOCK 1 ~
A S B U RY MAN 0 R
(6, 7) 926-0211 - METRO ca17) 42s-x112
FAX No. (817) 926-9347 AN ADDITION TO THE CITY OF
P.O. BOX 11374 • 3908 SOUTN FREEWAY
FORT WORTH, TEXAS 76110 COPPELL, DALLAS COUNTY,
EMAIL: °dmin®britt°in-cr°wford.com
TEXAS SCALE 1 "-30'