SW08/09-AG090224AGENDA REQUEST FORM T " e . ` ' T " ~ ° F DEPT: Engineering
COPPELL DATE: Februa 24, 2009
~ ~ ,. ~ rY
r o
F X" b~ ' a 9 ITEM #: ~ ~
WORK SESSION ~ CONSENT ~ REGULAR
ITEM TYPE: CONTRACT/BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid #Q-0109-03 "Sidewalk Pavement Repairs" to Styles Contracting in the amount of
$107,065.50, and approval of a contingency amount of up to an additional $13,000.00 to use at the discretion of the
City Engineer if needed, as budgeted in the IMF; and authorizing the City Manager to sign and execute any necessary
documents.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of the bid award will allow the contractor to begin the annual sidewalk repair program for 2008/2009.
FINANCIAL COMMENTS:
Funds have been budgeted in the Infrastructure Maintenance Fund for the Sidewalk Pavement Repair program.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
~ Staff recommends approval of the bid award.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Tunnell
S -Franklin
Vote - 7-0 • Libby Ball
2009.02.25
14:39:21
-06'00'
#Sidewalk Bid Award
T H E C 1 T Y O F
COPPELL
r ~ ~~ [ o
F ~, A s , s 9
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: February 24, 2009
RE: Consider approval of awarding Bid #Q-0109-03 "Sidewalk Pavement
Repairs" to Styles Contracting in the amount of $107,065.50, and
approval of a contingency amount of up to $13,000.00 to use at the
discretion of the City Engineer if needed, as budgeted in the IMF; and
authorizing the City Manager to sign and execute any necessary
documents.
On January 27, 2009 The City of Coppell received and opened 15 bids for the annual
sidewalk pavement repair contract. The bids ranged from $107,065.50 to $419,201.39.
The budget for this project was $150,000.
The Engineering Department administers the annual sidewalk repair program with money
budgeted in the Infrastructure Maintenance Fund. Awarding this contract will allow us to
replace a significant amount of sidewalk throughout the city.
The low bid of $107,065.50 was submitted by Styles Contracting based in Keller. The
Engineering Department has conducted a background check of this company including
references, balance sheets, and necessary personnel and equipment to complete the work.
Based on these checks it appears Styles Contracting is Qualified and capable of
completing this work.
We are also asking for approval of a contingency amount of $13,000.00. This amount
would be used to repair more sidewalk adjacent to the areas identified in the bid
documents. The area of repair often exceeds the identified area, and we are forced to
either ask for additional funds, or not make some of the repairs on the list. The
contract was bid as a unit price contract, and this additional $13,000.00 will allow us to
make an additional 2800 square feet of sidewalk repair.
Staff recommends the award of the "Sidewalk Pavement Repairs" project to Styles
Contracting in the amount of $107,065.50 with an additional contingency amount of
$13,000.00 for a total of $ l 20,065.50.
Staff will be available to answer any questions at the Council meeting.
x
a
.-1
d
3
w
A
M
O
O~
_O
O
a
A
m
T H E C I T Y O F
C4PPELL
~-~• -..
k A s I a
BID Q-0109-03
SIDEWALK PAVEMENT REPAIRS
BIDDERS PLEASE NOTE: ONE COPY OF THE FOLLOWING BID
SHEETS HAVE BEEN ENCLOSED FOR YOUR CONVENIENCE
(SPECIFICATIONS AND BID AFFIDAVIT)
TWO COPIES MUST BE RETURNED TO THE PURCHASING DEPARTNIF.NT
NO LATER THAN: TUESDAY, JANUARY 27, 2009 AT 2:00 P.M.
~~°d
C1TY OF COPPELL PURCHASING DEPARTMENT 255 PARK~YAY BOULEVARD COPPELL, TEXAS 75019
Item 1 Description Approx. Bid Price
Sidewalk Square Per SF Total
Feet
Quadrant l Remove and replace
Sid
lk ! 6,916
ewa
failures as SF ,/
"
~~~~"~"
1 i sted. Y J
Quadrant 2 Remove and replace 8,986
Sidewalk failures as
SF ~ //^'/
`~
37
listed. 7
~c
Quadrant 3 Remove and replace 1,390 ,~D
Sidewalk failures as
SF ~
~oa-S"~
listed.
Quadrant 4 Remove and replace
Sidewalk failures as 2,617
SF !~ 7 ~6
listed.
TOTALS 19,909 $ ~
J $
~
~ ~
q
/~~~
SF
Item 2
Curbs Description Approx.
Linear
Feet Bid Price
Per LF
Total
Curb Remove and replace 477
Curb failures as listed.
Measured per Standard
Construction Detail Sheet 2120 LF
TOTALS 477 $ 02.~ $ // /,>a~
`~
LF
CITY OF COPPF.LL • PURCHASING DEI'AR"lMENT 255 PARKWAY BOULEVARD COPPELL, TEXAS 95019
Item 3
ADA Description EA Bid Price
Per EA
Total
ADA install ADA Accessible 3
Ramps Ramps
'
per Cit)~ ~J
Coppell
Standards.
TOTALS 3 $ ~~~ $ 02~~~
Item 4
Ste s Description F,A Bid Price
Per EA
Total
Steps Install Lead Walk Steps 5
per Cit)~ of Coppell
Standards.
TOTALS 5 $ ~OC/ $ ~ ~~
Item 5
Meters Description EA Bid Price
Per EA
Total
Adjust Adjust water meters & ~~
valve boxes.
TOTALS l0 $ ~.'j"~ $ ~,,5'~~
* Note: All work must be completed by September 30, 2009.
CIT]' OF COPPELL • PURCHASING DEPARTMENT 255 PARKWAI' BOULEVARD COPPELL, TEXAS 75019
C:onununicalions concerning this Bid shall be addressed to the address of BIDDER indicated on the
applicable signature page.
BIDDER understands that the Owner is exempt from State Limited Sales and Use Tax on tangible
personal property to be incorporated into the project. Said taxes are not included in the Contract
Price (see ]nstructions to Bidders).
The tern-1s used in this Bid which are defined in the General Conditions of the Constnzction Contract
included as part of the Contract Documents have the meanings assigned to them in the General
Conditions.
The City of Coppell reserves the right to delete any portion of this project or adjust quantities as it
may deep: necessary to stay within the City's available funds. Should the City elect to delete any
portion, the contract quantities will be adjusted accordingly.
BID SUMMARY
Total Bid for Item 1 (Remove & Replace Sidewalk Failures) $ ~~~~~
Total Bid for ]tem 2 (Remove & Replace Curb Failures) $ ~/~r~sr
Total Bid for Item 3 (ADA Accessible Ramps) $ ~~~~
Total Bid for Item 4 (Lead Walk Steps) $ .SOS
Total Bid for Item 5 (Adjust Water Meters & Valve Boxes) $ ~~~
TOTAL B)iD (items 1-5) $ ~l~~~r%S /
SUBMITTED ON: ~ d?~ o~
CITY OF COPPELL PURCHASING DEPARTMENT 2S5 PARKWAY BOULEVARD COPPELL, TEXAS 75014