WA9402-CS 940805 MEMORANDUM
To: Steve Goram, Director of Public Works
From: Kenneth M. Griffin, P.E., Assistant City Manager/City Engineer
RE: Dallas Water Line # 3 Contract Agreement
Date: August 5, 1994
This memo is written as a follow-up to our telephone conversation of August 4, 1994 in which
you requested written comments on the Dallas Water Line contract agreement that you
previously forwarded to this office. I informed you during the conversation that I had seen the
information but had not forwarded comments to you. When reviewing my in-basket after our
telephone conversation, I did note that you had processed information to this office in late July
that was addressed to Pete Smith and copied to this office. I had originally scanned the letter
and because the Engineering Department has not been involved in this process I assumed it was
copied to this department for information only. Upon closer review of the letter after our
conversation, I noted that it did state at the end of the third paragraph that you are requesting
the City Engineer to review and comment. I apologize for the delay in the comments.
I have now reviewed the contract and based on various correspondence processed with the
contract, it appears as though your office has reviewed numerous iterations of the contract
without involving the Engineering Department. Also, in reviewing the cover letter, I noted that
you had a follow-up meeting concerning this contract agreement at the end of the week of July
25th. Again, Engineering was not invited to that meeting. I personally have very little
knowledge about the contract negotiations that have taken place in the past and/or any
commitments made on the part of the Cities of Coppell, Irving or Dallas concerning this issue.
The only thing I am aware of is that the City of Irving will be constructing the water line
through the City of Coppell so that the Cities of Irving, Coppell and Lewisville can obtain
additional water. However, as you requested, I have reviewed the contract and based on its face
value only, I have the following comments to offer:
1. On page 3, paragraph 2 there is a line talking about the City of Coppell and Lewisville
sharing pro rata cost of several items including right-of-way acquisition cost. Will this pro
rata share be for the entire project or just the cost of the right-of-way within the City of
Coppell? Also, will the City obtain credits for any right-of-way that it obtains through the
platting process for this project?
2. On page 4, paragraph 4 there is a statement that alludes to the fact that each City is
responsible for filing its on arbitrage report on bond monies placed in escrow. Has the
Finance Department been made aware of this and will we have any arbitrage concerns if
Irving holds the money that we give them for an extended period of time?
3. On page 5, paragraph 6 in the third line the word "in" should be changed to "is".
4. On page 7, paragraph 13 in the ninth line the word "works" should be capitalized.
Again, because the Engineering Department has not been involved in the process concerning
contract negotiations, I can only take this at its face value and offer the above comments. If you
have any questions please feel free to contact this office.
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