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Hard 8 BBQ-CS070529MEMORANDUM DATE: May 29, 2007 /., : , ~- TO: Mayor and Council FROM: Jim Witt, City Manager SUBJECT: Hard Ei t Attached are two construction estimates regazding the Hard Eight Barbecue site improvements. As you remember, we have provided $250,000 in site improvements grants for the Hard Eight. This estimate was based on the engineering estimates of August 2005. Unbeknownst to many people on the staff, a second estimate for construction was prepared in July 2006. I discovered this about three weeks ago in visiting with Ken Griffin about the cost overruns on the site improvements for the Hazd Eight. Mr. Griffin had in his hands a cost of construction estimate from Pachero Koch of $340,699. This estimate, according to Mr. Griffin, was prepared in July 2006. In summary, the Hard Eight has spent $423,822 on site improvements. While they obviously feel that further assistance is needed, the best number that Ken and I can come up with regarding the issues that we have reviewed to date is $86,990. This includes the parking lot lighting for $56,000, which was not included in either of the Pachero Koch estimates; removal of a buried building from the site for $8,790; tree removal for $13,500; and striped concrete on Freeport for $8,700. There is also an outstanding issue regarding boring for water and sewer to the site which apparently far exceeds the Pachero Koch number, and we are trying to determine the number spent by the contractor on this pazticulaz activity. While our agreement calls for a flat one-time payment of $250,000, the Hard Eight is asking for reconsideration of that amount based on two factors: One, the consulting engineer's failure to include in his estimate the parking lot lighting as well as some of the other costs as mentioned above; and two, the fact that this is a partnership situation between the city of Coppell and the Hard Eight. I concur on these additional costs that were missed by the consulting engineer, and feel that appropriate consideration should be given. I would be more than happy to answer any questions you might have. Attachment 1 PROBABLE CONSTRUCTION COST ' Project Name: Hard Eight B84 Restaurant PK No. 2052•D5.173 Prepared By: Pacheco Koch Consulting Engineers (CAJ) Rafe: 7f12f200~ -- - ~, Pavln Costs Item No. Quant. Unit Descri lion Unit Price Total Price pavin Costs 1 1600 CY Com acted Fill Haul in $10.00 $16,000.00 2 4607 SY 6" Ume Treated Sub rade ,$4.00 $18,428.00 3 4607 SY 5" Portland Gement Concrete Pavement (3000 si $30.00 $138,210.00 4 2200 LF Concrete Curb & Gutter $2.00 $4,400.00 5 85 TN H drated Lime 37#/SY $120.00 $1$,227.54 6 6 EA Curb Sto $250.00 $1,500.00 Sidewalk Costs 7 2500 SF 4" Concrete Sidewalk $4.00 $10,000.00 Sub-Total $198,765.54 ,_ _ Drain a a Costs Item Unit No. Quant. Unit Descri lion Price Total Price 8 70 LF 18" Class III Storm Sewer Pi e ~ $42.00 $2,940.00 g 1 EA 18" T e "B" Headwall / $2,000 00 $2,000.00 10 45 LF 12" Class III Storm Sewer Pie $30.00 $1,350.00 11 3 LS Connection to Exist Draina e A urtenances $1,500.00 $4 500.00 12 2 EA 5' Gurb Inlet ~ $2.500.00 $5,000.00 13 1 EA 10' Curb Inlet $4,000.00 $4,000.00 Sub-Total $19,790.00 Water &Sanita Sewer Costs Item Unit No. Ouant Unit Descri lion Price Total Price 14 560 LF 8" Water Line $30.00 $16,800.00 15 20 LF 6" Water Line $23.00 $a60.00 16 150 LF 2" Water Line / $15.00 $2,250.00 17 5 EA 8" Water Valve $1,500.00 $7,500.00 18 3 EA 6" Water Valve $1,000.00 $3,000.00 19 1 EA 2" Water Valve $200.00 $20000 20 2 EA 8" Detector Check w/ Vault $6,000.00 $12,000.00 21 1 LS Pi a Fittin s $3,000.00 $3,000.00 22 2 EA Fire H dram $2,500.00 $5,000.00 23 70 LF 6" PVC Sanita Sewer Line ~ $25.00 $1,750.00 24 1 LS Water Test / $2,500.00 $2,500.00 25 70 LF Trench Safet $1.00 $70.00 26 1 EA Sanita Sewer Double Cleanout $350.00 $350.00 27 75 LF Bore 8" PVC Water Line w/ Steel Casin $125.00 $9,375.00 28 2 EA 16" X 8" Ta in sleeve $3,500.00 $7,000.00 29 1 EA Sanita Sewer Connection to Main / $1,500.00 $1,500.00 Sub-Total $72,755.00 Eros ion Con tro- Costs Item No. Quant Unit Descri lion Unit Pnce Totai Pnce 30 1 EA Construction Entrance $1,500.00 $1,500.00 31 600 LF Silt Fence $2.00 $1,20000 32 3 EA Inlet Protection $750.00 $2,250 00 Sub-Total $4,950.00 hown hereon are an intlication of the Engineer's d SUB-TOTAL $296,2$0.54 paces s The quantities an 439 08 44 opinion of probable construction costs associated with the referenced , 15% Contingency $ ,.,,,;e,.~ ,,,a ~.o n~nr a ~„a.anree or individual or total construction costs. TOTAL _ _ 340,699.62 Gil^nd~cQ ~~ Loob IOZo 0 ENGINEER'S OPINIQN OF PRQBAHLE CONS•'i'RUCTION COST ProleCf Noma. Har;l t~Ipht i BQ Reataurlmt PK No.' 2oS2-OtT.tTS Prepared Bye Pac'naco Ka ~h Caneuklnq EnglnNrs (CAJ- t7ate• IU/ROOb -G1y® ~'IIYI~-~4~ Pawn Go~ta _ Item No. Quent. U~'it l7secri lion Prioe Tptei prios evlnf>f Gorts ,~„_.~,. ~ --- 4oD 00 1 t QO C I Com ~ac1+~d Fill ( aul in,~ __ .,r. ~i4~~ 2 ti50 3 f ' U ie Tree Sub radr9 ~ ~ •00 518.800, 3 4>1Ni0 S'tl 5" ~ and Csment oncrote Pavement 3000 si 90.00 148,500.00 4 2200 l'' Cony ret9 Curb utter ~~ 2.00 54.400•tiQ 5 90 TW M ~ gibed Um0 371$Y ~ - S10b.00 ~i 45A.tX! $ 4 E.4 Curt ~^ ,,,~,_. 50.00 51,000.00 ~WaNt ~~~ 00 510000.01) 7 00 S F 4" C ~nae~ Wswalk ~ 1 e6 550.00 ~ O \ 5 Sub-Total prN Cosh ..`... _ item Mt No. Quant. Unit oeacri lion Prow Totet Prioo .F 18' 'soli II fom- ,~„ r ~. ~ ~ 0 A 1 EA 18" i' liasdwell 2~,00'OfI s2' '00 t0 15 l F 12" : est: IU Storrn~- ~ r 830.00 1 3 .QO S 1 1 I S Cor section to Fads) pre eqe Appurbenxhtes =>•~-i7 X00 1 ~. >> 2 500.00 S 000,00 12 i'A 5 G ~tb Inlet _,. _,__,___„_...~... --..---5----- 8 •~ t E A t0 ;urb Inlet _ 5 :~`'' ~ /~ SI 000' _.. ter 6 Sanlti+f! Sewt r Coate ttem ~ - n t No. i]usnt. knit pesc~n~~ Price Talal Prk:a a a I~ ~tat~Une `L ____ 2~. 0 11 0. 15 20 I..F 8.1 ~ atpr the ~ ,~___ ~ b 23.00 ~° ~ /6 15 ~. ~ ebr lf'^~ ine ~g ~7 t15.~ $0.8D ~17 A I~iA 8 t later Valve ,~ ' 18 2 I.'iA " 1 ~ later Vulva ~ `~ `'~ .~ / 1 000.00 Z 0. ,. ,.~ 51,500.00 30~. 0 2 Ii:A 1 BteCtor ChecK 21 t i. Pi Flttin}~a .. ti 7%~.' , / OOD.OD Ot70A 22 7 iA In Hydrant _ _ ~ ~ 8 '~ 23 70 W i.f 8" 1 VC SanlWry Swrer Ltne 22,00 1 540. 2a ~ I_s wF ier Teat _ ...__ ~~oa.oo s .QO 25 70 i_F re ~ ~~~efety, ~~ ....,, 1.00 ~ 0.00 28 1 ~A St+~ ~Its~r r_S_ewer~Dauote Ctea~wut ~ ;_. 2, 00,04 S4 . 27 2 IFA Wr iar Mal^ n 7ag~}In~, -.. ~ ~ 28 1 iJA Se~ ~ ItarX Sewer Connactlon to Main ~ :. ~ ,' ~ / ~~'~~ti5 0.00 5500.00 Sub-Tatrtl 13, 120.00 I Eroalon nnMu~/ Cosf+ Item Unit Geacrt Uon Prtco Total Priaa No. Quant. Unit ~_,,,W .~... 2 t I o ~et~u on Fntrance 1,600.00 gt~. 30 800 LF SiU Fenoe .r ~~'~1.50 _ a 00 31 ~ ~-~ 3 ~EA InF t Mtsdion _ 5760,0 ~~~ 0. 0 u -Toot ~ .8 . Tr+e uanhrisa and p1~C9s ahoy r Agreion ere en lndlCelfon or rhu ~npMenra SUBS-TOTS. 203 840.0 4 8546.00 up~MOn or pradabN c~fnarruoUc ~ aosla eaoaciered wph use reh„encad is°k Conbn envy prrt~~t and aro N07 a guarani « of lndabrduar or total conalnrctioii casts. ~Ta- S~~y~, _} ~ ~ .~--~" hd LJH6~J:bC~ L.©C~2 5l~ 'a~~L-l i;-.9[~a'~LX~: 'Cihl XH.~ h•lClI15t1d1SNOJ dlkl: WOi~_~i