ST0003-CS080311
(12/31/2009) Ken Griffin - Re: Coppell Road BidPage 1
From:
Jerod Anderson
To:
Ken Griffin
Date:
3/11/2008 5:37 PM
Subject:
Re: Coppell Road Bid
Now we know why they were so low. We can not accept their changes. We can allow them to withdraw
their bid, but by doing so, I'm not sure what that will do to the bid bond. I know we have aloud vendors in
the past to withdraw, but I don't recall if we kept their bid bond. We will have to move on to the next low. I
know Keith had some concerns with Tiseo. We can get together tomorrow to discuss this.
-----Original Message-----
From: Ken Griffin
To: Clay Phillips <CPHILLIP@ci.coppell.tx.us>
To: Jerod Anderson <JANDERS@ci.coppell.tx.us>
To: Jennifer Miller <JMILLER@ci.coppell.tx.us>
To: Jim Witt <JWITT@ci.coppell.tx.us>
To: Keith Marvin <KMARVIN@ci.coppell.tx.us>
Cc: Rhonda Adloo <RADLOO@ci.coppell.tx.us>
To: David Dodd <ddodd@njdhs.com>
Sent: 3/11/2008 4:58:16 PM
Subject: Coppell Road Bid
The low bidder submitted a letter today stating that they made numerous errors on their bid and would like
us to increase their bid by $368,000 +/- to a total bid of about $2,700,000. They stated that they
overlooked the concrete barriers for the traffic control, use 2006 pipe prices instead of 2008 prices, used
the wrong number for excavation and failed to consider the trucking costs when they bid the right-of-way
preparation.
They told Keith that there should be no problem because they would still be the low bidder. It seems they
did not study the plans and submit a valid bid. I'm not sure what approach we should take at this time, but
I'm leaning toward cashing in their bid bond (about $115,000) and moving to the next low bidder. The next
low bidder is Tieso (again). This means that the project will cost about $2,900,000.
This is just preliminary information at this time. I'll keep you updated when I have more information.
ken g