ST0501-CS100205
(10/27/2011) George Marshall - Fwd: RE: Contract Amendment #2 2-4-2010.doc,Page 1
From:
Keith Marvin
To:
Garza, Michael; Griffin, Ken; Marshall, George
Date:
2/5/2010 10:56 AM
Subject:
Fwd: RE: Contract Amendment #2 2-4-2010.doc, ST05-01 Deforest Road
My thoughts on the matter are that they have likely spent more time on this issue than they had
anticipated dealing with this drainage situation. I don't believe they could have anticipated the problem
with the previously installed system at the time we approved their contract.
Now how much time they spent working on it, and how much additional compensation they may be owed
is the dilemma for me. I believe they spent a lot of time spinning their wheels, as evidenced by the hour
breakdown they provided.
Keith
>>> George Marshall 2/5/2010 10:33 AM >>>
Keith, Mike, and Ken,
Please see Dan's response below. I have re-read all items in the correspondence folder on Laserfiche as
well as the contract documents and have compiled the following response. Please let me know how you
feel about it.
Dan,
I am looking for more specific detail than just the 7 line items listed. Which items are items of work already
performed and which items are based on the final design?
Existing Site Analysis
-Site visits 10 hr - Do you have field reports or specific dates? What part of the drainage took 10
hours of site visits? I would expect a few hours of site visits and for most of it to be part of the original
contract as due diligence on your part.
-Review of existing record drawings 20 hr - Due diligence.
-Meetings/communication with City Staff 10 hr - Can you provide meeting dates? And was
drainage the only topic discussed?
-Runoff computations/Drainage area maps 30 hr - The design of a drainage area map would be
included in the original contract, no matter if you were tying to an existing system or not.
Engineering Design
-Horizontal alignment alternatives 35 hr- I have seen only two alternate designs presented and
based on the contract, page 10 item Section A, item 7: "the Engineer shall furnish... a written report on
the project in sufficient detail to indicate clearly the problems involved and the alternate solutions
available to the City, to include layouts, preliminary right-of-way needs, opinion of probable cost for each
alternate proposed, and the Engineer's recommendation(s)/"
-Profiles for alignment alternatives 35 hr - These were not necessary for compiling alternative
designs. For HGL comparison to Top of Curb a simple addition to the spreadsheet is sufficient.
-Preparation of Plans/Specification 30 hr - I can only assume that this is for future work for the
profile of the additional 36" RCP.
-Cost estimate 2 hr - See above reference to Page 10 Section A, item 7 of contract.
Total Hours: 172
Please note that the only item we can fall back on in terms of what is included in the project is the contract
as approved by council and any amendments after. This is clearly defined in the contract.
Thank You, George
George Marshall, PE
(10/27/2011) George Marshall - Fwd: RE: Contract Amendment #2 2-4-2010.doc,Page 2
City of Coppell
Engineering
972-304-3562
>>> "DeGroot, Dan" <ddegroot@burnip.com> 2/5/2010 7:19 AM >>>
What kind of additional documentation? The contract doesn't have drainage design in it for the eastern
portion of the project. I have put together multiple exhibits, multiple drainage plan and profiles, and
multiple pavement grade changes in order to offset the error from the developer's engineer. I do have
meeting notes where it was discussed not to include the design in the contract. What is so difficult about
the drainage is that the hours were not broken out specifically while we were trying to get it all put
together. I feel that I am charging way under the actual time spent on the drainage for this project and I
have not included any of the graduate engineers time. We are currently 92,000 over on the contract and I
believe it is all do to drainage on the eastern end of the project. I am not asking to be reimbursed for
everything, just a portion. Please let me know what kind of documentation you would like see.
-----Original Message-----
From: George Marshall [mailto:gmarshall@coppelltx.gov]
Sent: Thursday, February 04, 2010 4:16 PM
To: DeGroot, Dan
Cc: Ken Griffin; Keith Marvin; Michael Garza
Subject: Re: Contract Amendment #2 2-4-2010.doc, ST05-01 Deforest Road
Dan,
I have reviewed your contract amendment #2. Please send us additional documentation & detail on the
additional 172 hours. Some of the items listed we would expect to be included within the original contract.
We want to treat you fairly and pay for additional services, however we can not approve this request as is.
Thank You,
George Marshall, PE
George Marshall, P.E.
City of Coppell
Engineering
972-304-3562
>>> "DeGroot, Dan" <ddegroot@burnip.com> 2/4/2010 2:29 PM >>>
George: this is what I have put together for the contract amendment for drainage. Let me know if it will
do. If it is ok, I can sign and send originals.
________________________________
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