ST0501-CS070911
(3/3/2010) Keith Marvin - Re: GSWW second draft of ContractPage 1
From: Keith Marvin
To:Spann, Quinn
Date: 9/11/2007 8:31 AM
Subject: Re: GSWW second draft of Contract
Attachments:GSWW_EngineerContract_R-2.doc
Quinn,
I made one change to the document you sent. On page one I removed the project description and engineer's
understanding from the first WEREAS section.
We will be taking this to City Council for approval on September 25, 2007. If you have any other changes, please get them
to me this week.
We look forward to working with you.
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> "Quinn Spann" <qspann@gswwengineers.com> 9/10/2007 8:43 AM >>>
Keith,
Here is the second draft of the engineering contract. See if this is more like what you were looking for. Let know of any
changes!!
<<GSWW_EngineerContract_R-2.doc>>
Quinn G. Spann, Jr., P.E.
Associate / Sr. Project Manager
GSWW, Inc.
Civil Engineers
11117 Shady Trail
Dallas, Texas 75229-4646
972-620-1255 Ext 225
972-620-8028 Fax
(3/3/2010) Keith Marvin - RE: GSWW second draft of ContractPage 1
From:
"Quinn Spann" <qspann@gswwengineers.com>
To:
"Keith Marvin" <KMARVIN@ci.coppell.tx.us>
Date:
9/11/2007 9:50 AM
Subject:
RE: GSWW second draft of Contract
Attachments:
GSWW_EngineerContract_R-2.doc
Keith,
Here is the contract again. I did not change any of the text. I did put a page break in on the sheet that is
signed and attested. The "attested" part fell on the next sheet but should be on the other sheet. I also
added a page break for the Fee schedule sheet so that it was on a full sheet. I hope that that is okay.
<<GSWW_EngineerContract_R-2.doc>>
Quinn G. Spann, Jr., P.E.
Associate / Sr. Project Manager
GSWW, Inc.
Civil Engineers
11117 Shady Trail
Dallas, Texas 75229-4646
972-620-1255 Ext 225
972-620-8028 Fax
-----Original Message-----
From: Keith Marvin [mailto:KMARVIN@ci.coppell.tx.us]
Sent:Tuesday, September 11, 2007 8:31 AM
To:Quinn Spann
Subject:Re: GSWW second draft of Contract
<< File: GSWW_EngineerContract_R-2.doc >> Quinn,
I made one change to the document you sent. On page one I removed the project description and
engineer's understanding from the first WEREAS section.
We will be taking this to City Council for approval on September 25, 2007. If you have any other changes,
please get them to me this week.
We look forward to working with you.
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> "Quinn Spann" <qspann@gswwengineers.com> 9/10/2007 8:43 AM >>>
Keith,
Here is the second draft of the engineering contract. See if this is more like what you were looking for.
Let know of any changes!!
<<GSWW_EngineerContract_R-2.doc>>
Quinn G. Spann, Jr., P.E.
Associate / Sr. Project Manager
(3/3/2010) Keith Marvin - RE: GSWW second draft of ContractPage 2
GSWW, Inc.
Civil Engineers
11117 Shady Trail
Dallas, Texas 75229-4646
972-620-1255 Ext 225
972-620-8028 Fax
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT,
hereinafter referred to as "Contract,"
made, entered into and executed this the _______day of ______________, 2007, by and between the City
of Coppell acting by and through the City Manager with approval of the City Council hereinafter referred
to as "City", and GSWW, Inc., hereinafter referred to as "Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the Deforest Road (MacArthur Blvd. to Windsor Estates)
ST05-01, hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract with the
City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, Attachment B, incorporated herein by attachment and by reference;
and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer or his
duly authorized representative. The Engineer shall fully comply with any and all instructions from said
City Engineer.
Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and
agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection with
the Project as defined herein, and for having rendered such Services the City agrees to pay to the
Engineer fee for these Services as mutually agreed. All Services under this Contract shall be performed
under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts A, B, C, D, E & F: The work tasks and activities to be performed
and deliverable to be provided by the Engineer shall be in accordance with Attachment A,
“Basic Services” including modifications to the Basic Services as mutually agreed to by
the City and the Engineer in accordance with the provisions of this Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in writing
by the City and the Engineer, the Additional Services shall be provided by the Engineer,
as outlined in Attachment “B” “Additional Services”. These Additional Services are not
included as a part of Basic Services and shall be paid for by the City in addition to
payment for Basic Services. Should it be determined that one or more of the requirements
of this Contract conflict with the requirements of the Scope of Services, including
modifications to the Scope of Services or any attachments to this contract; the requirement
of the Contract shall govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the Engineer
shall submit to the City a Schedule of Services consisting of a listing of the major Project tasks,
the estimated consultant hours required to perform the tasks, the percentage of the Contract budget
estimated to be allocated to each task and a bar chart schedule showing task beginning and
completion dates. Significant milestones for the Project shall be identified. At a minimum,
milestones shall be provided for the three design submittals described in Attachment A, Basic
Services: Conceptual Design Submittal, Preliminary Design Submittal, and Final Plans,
Specifications, and Estimate (PS&E) Submittal. Based on Schedule of Services, the City shall
compile Attachment D, Project Schedule which shall become a part of this Contract upon
approval of the Engineer and the City. The Engineer shall provide to the City information to
report and monitor the design tasks within the Project Schedule by completing a "Design Progress
Report" on a form provided by the City. The Engineer shall complete and provide to the City
said report at two week intervals.
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3. Compensation.
A. Basic Services for Parts A, B, C, D, E, & F Fee: The Engineer shall be paid a fee for
Basic Services under this Contract pursuant to the Fee Schedule described in Attachment
“A”, Basic Services. Each Part of the Basic Services Fee shall not exceed the lump sum
as shown in Attachment “A” provided, however, that modifications to the Basic Services
Parts A, B, C, D, E, & F or other conditions defined herein may necessitate a change of
Fee which shall be reduced to writing and approved by the City or its designee.
B. Total Maximum Fee: Total Maximum Fee for this Contract shall be a lump sum of
One Hundred Eighty-Eight Thousand One Hundred Six dollars ($188,106.00): The lump
sum Basic Services Part A, B, C, D, E & F Fee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar days for
Basic Services Part A, B, C, D, E, & F and/or Additional Services on or before the
twenty fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment percentage
requested on the Engineer's invoices. Engineer's invoices to City shall provide complete
information and documentation to substantiate Engineer's charges and shall be in a form
to be specified by the City Engineer. Should additional documentation be requested by
the City Engineer the Engineer shall comply promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices submitted
by the Engineer and approved by the City. Following approval of invoices, City shall
endeavor to pay Engineer promptly, however, under no circumstances shall Engineer be
entitled to receive interest on amounts due. The City, in compliance with Texas State
law, shall process a maximum of one payment to the Engineer per month. City reserves
the right to correct any error that may be discovered in any invoice whether paid to the
Engineer or not, and to withhold the funds requested by the Engineer relative to the
error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically understood
and agreed that the Engineer shall not be authorized to undertake any Services pursuant to this
Contract requiring the payment of any fee, expense or reimbursement in addition to the fees
stipulated in Article 3 of this Contract, without having first obtained specific written authorization
from the City. The written authorization for additional Services shall be in the form of a
Modification to the Scope of Services approved by the City Engineer and/or the City Council, if
required.
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5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may initiate
a written request for a Modification to the Scope of Services when in the opinion of the requesting
Party, the needs and conditions of the Project warrant a modification. Upon the receipt of a
request by either Party, the Engineer and the City Engineer shall review the conditions
associated with the request and determine the necessity of a modification. When the Parties agree
that a modification is warranted, the Engineer and the City Engineer shall negotiate the specific
modification(s) and any changes in the Total Maximum Fee or Project Schedule resulting from
the modification(s). Approval of a modification shall be in the form of a written Modification to
the Basic Services which clearly defines the changes to the previously approved Basic Services,
Fee and/or Project Schedule. Said written Modification shall be approved by Engineer,
authorized by the City Council, if required, and issued by the City Engineer. Issuance of the
approved Basic Services modification shall constitute a notice to proceed with the Project in
accordance with the modified Basic Services. The City Engineer may issue written
Modifications to the Basic Services without prior approval of the City Council when the
modifications are to be accomplished within the authorized Total Maximum Fee and do not
materially or substantively alter the overall scope of the Project, the Project Schedule or the
Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Basic Services, the
Engineer shall provide the City with one set of reproducibles, one set of blacklines or hard copy
and electronic media of the submittal documents. For any required environmental assessment, the
Engineer shall provide one set of draft and one set of final Environmental Reports. The
Environmental Reports shall be submitted as original reproducibles and on electronic media. The
electronic file may omit photographs and government prepared maps. If photographs are included
in the report they shall be taken with a digital camera.. Color laser copies may be substituted for
the original photographs in the final report.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under the
administrative direction of the City Engineer. No Services shall be performed under this
Contract until a written Notice to Proceed is issued to the Engineer by the City Engineer. In
addition, the Engineer shall not proceed with any Services after the completion and delivery to
the City of the Conceptual Design Submittal, Preliminary Design Submittal, or the Final PS&E
Submittal as described in the Basic Services without written instruction from the City. The
Engineer shall not be compensated for any Services performed after the said submittals and
before receipt of City's written instruction to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves the City,
Engineer and his or her sub-consultants, and other supporting jurisdictions and/or agencies. This
partnering relationship shall begin at the Pre-Design Meeting and continue for the duration of this
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Contract. By engaging in partnering, the parties do not intend to create a legal partnership, to
create additional contractual relationships, or to in any way alter the legal relationship which
otherwise exists between the City and the Engineer. The partnering effort shall be structured to
draw on the strengths of each organization to identify and achieve reciprocal goals. The
objectives of partnering are effective and efficient contract performance and completion of the
Project within budget, on schedule, in accordance with the Basic Services, and without litigation.
Participation in partnering shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this Contract
between the Parties hereto. In the event the City Engineer and the Engineer are unable to reach
acceptable resolution of disputes concerning the Basic Services to be performed under this
Contract, the City and the Engineer shall negotiate in good faith toward resolving such disputes.
The City Engineer may present unresolved disputes arising under the terms of this Contract to the
City Manager or designee. The decision of the City Manager or designee shall be final and
binding. An irreconcilable or unresolved dispute shall be considered a violation or breach of
contract terms by the Engineer and shall be grounds for termination. Any increased cost incurred
by the City arising from such termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the Engineer in
the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall not
constitute nor be deemed a release of the responsibility and liability of Engineer, its employees,
subcontractors, agents and consultants for the accuracy and competency of their designs, working
drawings, tracings, magnetic media and/or computer disks, estimates, specifications,
investigations, studies or other documents and work; nor shall such approval be deemed to be an
assumption of such responsibility by the City for any defect, error or omission in the design,
working drawings, tracings, magnetic media and/or computer disks, estimates specifications,
investigations, studies or other documents prepared by Engineer, its employees, subcontractors,
agents and consultants. Engineer shall indemnify City for damages resulting from such defects,
errors or omissions and shall secure, pay for and maintain in force during the term of this
Contract sufficient errors and omissions insurance in the amount of $250,000.00 single limit, with
certificates evidencing such coverage to be provided to the City. The redesign of any defective
work shall be the sole responsibility and expense of the Engineer. Any work constructed, found
to be in error because of the Engineer's design, shall be removed, replaced, corrected or
otherwise resolved at the sole responsibility and expense of the Engineer. The parties further
agree that this liability provision shall meet the requirements of the express negligence rule
adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of Coppell, its
officers, agents and employees from any loss, damage, liability or expense, including attorney
fees, on account of damage to property and injuries, including death, to all persons, including
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
employees of Engineer or any associate consultant, which may arise from any errors, omissions
or negligent act on the part of Engineer, its employees, agents, consultants or subcontractors, in
performance of this Contract, or any breach of any obligation under this Contract. It is further
understood that it is not the intention of the parties hereto to create liability for the benefit of third
parties, but that this agreement shall be solely for the benefit of the parties hereto and shall not
create or grant any rights, contractual or otherwise to any person or entity. The parties further
agree that this indemnification provision shall meet the requirements of the express negligence
rule adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the essence
and that any failure of the Engineer to complete the Services of this Contract within the agreed
Project Schedule shall constitute material breach of this Contract. The Engineer shall be fully
responsible for its delays or for failures to use diligent effort in accordance with the terms of this
Contract. Where damage is caused to the City due to the Engineer's failure to perform in these
circumstances, the City may withhold, to the extent of such damage, Engineer's payments
hereunder without waiver of any of City's additional legal rights or remedies. The Engineer
shall not be responsible for delays associated with review periods by the City in excess of the
agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or terminate
this Contract for convenience upon fifteen (15) days written notice to the other. Immediately upon
receipt of notice of such cancellation from either party to the other, all Services being performed
under this Contract shall immediately cease. Pending final determination at the end of such
fifteen-day period, the Engineer shall be compensated on the basis of the percentage of Services
provided prior to the receipt of notice of such termination and indicated in the final Design
Progress Report submitted by the Engineer and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by Engineer
in the performance of this Contract shall be provided by personnel who are appropriately licensed
or certified as required by law, and who are competent and qualified in their respective trades or
professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures. The
Engineer further agrees to follow those procedures to the extent that, in the Engineer's judgment,
the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but not
limited to tracings, drawings, electronic or magnetic media and/or computer disks, estimates,
specifications, investigations, studies and other documents, completed or partially completed, shall
be the property of the City to be used as City desires, without restriction; and Engineer
specifically waives and releases any proprietary rights or ownership claims therein and is relieved
of liability connected with any future use by City. Copies may be retained by Engineer.
Engineer shall be liable to City for any loss or damage to such documents while they are in the
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possession of or while being worked upon by the Engineer or anyone connected with the
Engineer, including agents, employees, consultants or subcontractors. All documents so lost or
damaged while they are in the possession of or while being worked upon by the Engineer shall be
replaced or restored by Engineer without cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all records
relating to this Contract or work performed hereunder for a minimum period of three (3) years
following the Project completion, with full access allowed to authorized representatives of the
City upon request for purposes of evaluating compliance with provisions of this Contract. Should
the City Engineer determine it necessary, Engineer shall make all its records and books related
to this Contract available to City for inspection and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary action
to ensure that, in connection with any work under this Contract it shall not discriminate in the
treatment or employment of any individual or groups of individuals on the grounds of race, color,
religion, national origin, age, sex or physical impairment unrelated to experience, qualifications or
job performance, either directly, indirectly or through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking to do
business with the City of Coppell, loans, services, payments, entertainment, trips, money in any
amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise any
rights or remedies pursuant to this Contract shall be a waiver on the part of that Party of any of its
rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local laws,
statutes, City Ordinances, rules and regulations, and the orders and decrees of any courts, or
administrative bodies or tribunal in any matter affecting the performance of this Contract,
including without limitation, worker's compensation laws, minimum and maximum salary and
wage statutes and regulations, and licensing laws and regulations. When required, Engineer shall
furnish the City with satisfactory proof of compliance therewith.
23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be construed as
if such invalid, illegal or unenforceable provision had never been contained herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall apply
and venue shall reside in Dallas County.
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
25. Prior Negotiations. This Contract supersedes any and all prior understandings and agreement by
and between the Parties with respect to the terms of this Contract and the negotiations preceding
execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding information
relating to this Contract to the City Engineer.
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such Party at the
following respective addresses:
City: City of Coppell, Texas
______________________
______________________
______________________
______________________
Engineer: Quinn G. Spann, Jr., P.E.
GSWW, Inc.
11117 Shady Trail
Dallas, Texas 75229
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL ENGINEER: GSWW, Inc.
BY: BY:
______________________ ______________________________
Mayor Quinn G. Spann, Jr., Associate
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
ATTACHMENT “A” BASIC SERVICES
The Engineer agrees to render services necessary for the development and completion the Project as
outlined herein. The reconstruction consists of replacing approximately 3,200 linear feet of 20-foot
wide asphalt pavement with 38-foot wide street pavement and drainage within Deforest road. It is
the Engineer’s understanding that this project will tie into existing drainage system at MacArthur on
the west end and into the existing drainage system under Deforest at Deforest Court on the east end
of the project. The Basic Services to be performed by Engineer under this Contract include the
following:
A. SCHEMATIC DESIGN
1.When requested by the City, the Engineer shall attend preliminary conferences with authorized
representatives of the City regarding the project and such other conferences as may be necessary
in the opinion of the City so that the plans and specifications which are to be developed
hereunder by the Engineer, will result in providing facilities which are economical in design and
conform to instruction from the City.
2.The Engineer shall attend such conferences with officials of other agencies including other
engineering and/or surveying firms under contract with the City, as may be necessary in the
opinion of the City for coordination of the proposed paving and related improvements with the
requirements of such other agencies. It shall be the Engineer’s duty hereunder to secure
necessary information from such agencies.
3.The Engineer shall advise the City with regard to the necessity for subcontract work such as
special surveys, tests, test borings, or other subsurface investigations in connection with design
and engineering work to be performed hereunder. The Engineer shall also advise the City
concerning the results of same. Such surveys, tests, and investigations shall be made only upon
authorization by and at the expense of the City.
4.During the schematic design phase the Engineer shall coordinate with all utilities as to any
proposed utility lines or the need for adjustment to the existing utility lines within the project
limits. The information obtained shall be shown on the schematic plans and addressed in the
schematic design report. The Engineer shall show on the schematic, preliminary, and final
plans the location of the proposed utility lines, existing utility lines, and any adjustments and/or
relocation of the existing lines based of information provided by the respective utility company.
5.The Engineer shall provide necessary design field surveys for his use in the preparation of plans
and specifications. The Engineer shall also provide sufficient property surveys to prepare the
necessary right-of-way document and related exhibit for acquisition of right-of-way with use of
Engineer’s documents.
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6.The Engineer shall supply construction plans to all utility companies, including but not limited
to franchised utilities and pipeline companies which have existing and proposed facilities within
the limits of the Project. The above mentioned construction plans shall consist of the following:
one set of schematic plans, one set of dated preliminary plans, and, one set of dated and
approved advertising (final) plans.
7. The Engineer shall furnish for City review two (2) copies each of the schematic engineering
plans at a scale of 1”=20’ horizontal and 1”=5’ vertical and a written report on the project in
sufficient detail to indicate clearly the problems involved and the alternate solutions available to
the City, to include layouts, preliminary right-of-way needs, opinion of probable cost for each
alternate proposed, and the Engineer’s recommendation(s).
B. PRELIMINARY DESIGN
1.The Engineer shall meet with the City to discuss the schematic design plans and report, and the
Engineer will then proceed with preparation of the preliminary design of the project
incorporating all comments received from the City and agreed upon by both the City and the
Engineer into these plans.
2.The Engineer shall provide detailed design data, profiles, cross-sections where appropriate,
opinions of probable cost, and furnish two (2) copies of detailed preliminary design plans for the
project to the City for review. The Engineer shall indicate on the plans the location of existing
and proposed utilities and storm drains. Storm drainage calculations shall also be provided on
the drainage layout sheet in the plans.
3.After receipt of preliminary design review comments from the City, the Engineer shall make all
corrections noted and then commence preparation of the final design plans and
specification/contract documents.
4.Plot existing topographic features including pavement & utilities on (24” x 34”) plan and profile
sheets (1”=20’ horizontal and 1”=5’ vertical).
5.Prepare plan and profile drawings of existing and proposed top of curb.
6.Roadway cross sections on 50-foot intervals & driveway cross sections.
7.Provide typical roadway section.
8.Wall design for any walls that may be needed along the Right-Of-Way.
9.Erosion Control Plan
10.Stormwater Pollution Prevention Plan (SWP3). (Excludes agency review fees, BMP’s inspection
during construction, and NOI & NOT.)
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11.Develop phasing plan to maintain one lane of traffic during construction.
12.Attendance of Public Meetings or stakeholder meetings. (Estimate 16 hours)
13.Submit two full sized blackline sets of preliminary construction plans at 35%, 65% and 95% for
City staff review and comments.
C. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (P S & E)
1.Incorporating all City review comments from the preliminary design submittal, the Engineer
will complete the final plans, prepare contract documents/specifications, and a final opinion of
probable cost for the authorized construction units. This shall include summaries of bid items
and quantities, but the Engineer does not guarantee that Contractor bids will not vary from such
opinion. Each of these items (2 copies each) shall be submitted to the City for final approval.
2.After receipt of final plan/specifications/contract documents review comments from the City, the
Engineer shall make all corrections noted and then furnish twenty (20) copies of contract
documents and final bid plans to the City for distribution to Contractors for bidding the Project.
Contract documents shall contain the Notice to Bidders, Proposal, Wage Rates, General and
Special Provisions, Special Specifications, Insurance Statement, Payment, Performance, and
Maintenance Bonds, and all other required City Contract forms.
3.The original drawings of all plans shall be plotted in ink on approved mylar film sheets, or as
otherwise approved by the City Engineer, and shall become the property of the City. City may
use such drawings in any manner it desires provided, however, that the Engineer shall not be
liable for the use of such drawings for any project other than the project described herein.
4.The Engineer shall determine the right-of-way and easement needs necessary for the
construction of the project and furnish same to City. The Engineer shall provide the necessary
land survey, Deed and Abstract Records search, right-of-way exhibit and description of the
single property parcel to be acquired for this project.
D. CONSTRUCTION ADMINISTRATION.
1.The Engineer will assist the City in the advertisement for bids--prepare Notice to Bidders for
required newspaper advertising --and place notice with Texas Contractor magazine and Dodge
Report.
2.The Engineer will attend a pre-bid meeting if deemed necessary by the City.
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3.The Engineer shall assist in the tabulation and review of all bids received for the construction of
the improvements, and shall make recommendations to the City concerning these bids. At any
time during the construction of this project, the Engineer shall advise on special review shop
drawings required of the Contractor by the Construction Contract(s). Such review shall be for
general conformance with the design concept and general compliance with the plans and
specifications under the Construction Contract(s).
4.After selection of Contractor(s) and award of contract(s) by the City, the Engineer will assist in
the preparation of contract documents, including contract, performance, payment, and
maintenance bonds and all other related City forms required to initiate construction on the
project(s).
5.Engineer will arrange a pre-construction conference with City staff, Contractor(s), and all
affected utility companies.
6.Engineer will provide periodic field representation and will monitor construction progress as
often as Engineer deems necessary. However, once every two (2) weeks the Engineer shall
attend a scheduled meeting with the project inspector and the Contractor(s) to discuss the
construction progress. A written report shall be provided to the City after each of these bi-
weekly meetings.
7.Engineer will consult and advise the City regarding the need for any contract change orders and
will prepare change orders as required for City approval.
8.Engineer will be available for interpretation of plans and specifications as may be required by
the Contractor(s) in the field.
9.The Engineer will, with assistance from the City Inspector on the project(s), prepare and
process monthly and final pay requests from the Contractor(s) to the City.
10.Engineer will provide, in conjunction with the City, a final inspection of the project and provide
a “punch list” of deficient items to the Contractor(s).
11.Engineer will revise construction drawings as necessary to adequately reflect any revisions in the
construction from that which was represented on the plans and/or specifications.
12.Engineer will provide the City with one (1) set of mylar reproducible “Record Drawings”
within 30 days after the completion of the project including updated digital files of the new
construction for use in the City’s computerized mapping system.
E. SURVEY FOR DESIGN.
1.Survey shall include incorporating lot and address number into electronic drawing;
Horizontal and vertical location of the existing visual facilities within the right-of-way,
including existing pavement, fences, trees, lead walks & mailboxes. Pick up utility
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
appurtenances such as water valves, fire hydrants, manholes, inlets etc., within the right-of-
way. Set vertical and horizontal control using the City’s datum. Vertical control will be
based upon the City’s benchmark datum.
2.Engineers review of surveyor’s work.
3.Engineer incorporating survey files and reducing data files.
4.Call Dig-Tess out to mark existing private utilities.
5.Deforest Road survey will begin with the existing median opening noses in MacArthur and
end approximately 200 feet east of the asphalt/concrete joint in Windsor Estates. We will
survey MacArthur Blvd. 200 feet north and south of Deforest Road.
6.Each intersecting street will be surveyed 200 feet back from the center of Deforest Road.
7.Control points and benchmarks will be set no more that 500 feet apart.
8.Research plats and acreage properties
9.Analysis of Deforest Road right-of-way
10.Survey existing private drive 50 feet back from the edge of asphalt pavement. (Exception:
100 feet back on the existing pavestone drive since it may be the vertical curve.)
11.Four (4) Deforest right-of-way exhibits.
12.Two (2) drainage easement exhibits.
13.Tie down all trees four inches (4”) and above along with identifying their species with the
right-of-way.
F. GEOTECHNICAL INVESTIGATION.
1.Eight boring, six at a depth of 10 feet and two at a depth of 25 feet are planned in the
existing sloped areas for stability test and wall footing analysis.
2.The results of the field investigation and laboratory testing will be evaluated to provide
recommendations for the design and construction of the proposed concrete pavement. The
report will include:
-Boring logs, laboratory test results, water level observations and a boring location
plan
-Engineering characterization of the subsurface materials encountered.
-Typical concrete pavement section based on traffic data provided by the City of
Coppell
-Subgrade stabilization recommendations for the planned street.
-Data required for design of low-level retaining walls and/or slopes
-Recommendations regarding earthwork, including grading and excavation,
backfilling and compaction, the treatment of in-place soils for the support of foundations,
pavement and possible construction problems reasonably to be expected.
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
FEE SCHEDULE FOR
BASIC SERVICES
A. Schematic Design =$ 36,240.00
B. Preliminary Design =$ 60,400.00
C. Final Plans, Specifications, and Estimate (PS&E) =$ 24,160.00
D. Construction Administration =$ 27,650.00
E. Survey for Design
1.Horizontal & Vertical Control =$ 1,660.00
2.Research, Deed Sketch and Analysis of Right of Way =$ 3,970.00
3.Deforest Road and Intersecting Street Topo Survey =$ 28,490.00
4.Right-of-way take Exhibits & Drainage Easement Exhibits =$ 3,036.00
(This includes R.O.W. from four (4) properties and two (2)
possible drainage easements)
F. Geotechnical Investigation
1.Drilling & Sampling of Test Borings =$ 4,315.00
2.Laboratory Testing =$ 1,265.00
3.Engineering Analysis & Report for Street improvement =$ 1,380.00
4.Engineering analysis for retaining walls / slope improvements =$ 1,540.00
Total of Basic Services =$188,106.00
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
ATTACHMENT “B”
ADDITIONAL SERVICES
ADDITIONAL SERVICES: If requested by the City, GSWW, INC. will provide the following
services on an hourly basis:
Detailed construction staking.
A.
Full time construction inspection.
B.
Preparation of easement descriptions and exhibits in excess of those listed above.
C.
Right-of-way parcel descriptions in excess of those listed above.
D.
Internal inspection of sanitary sewer lines.
E.
Trench excavation safety plan.
F.
Utility Locate using potholing or any other digging method
G.
Water Line Replacement other than those lines crossing under Deforest.
H.
HEC II & Hydraulic Studies
I.
Detention Pond Analysis
J.
Environmental investigation
K.
Services in connection with condemnation hearings
L.
On-Site safety
M.
Traffic engineering report or study
N.
SWP3- Review fees, NOI, NOT, & BMP’s inspection during construction
O.
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Deforest Road (MacArthur Blvd. to Windsor Estates) ST05-01
HOURLY FEE SCHEDULE FOR
ADDITIONAL SERVICES
Hourly Rates Effective September 2007
ENGINEERING SERVICES
Description Approximate Rate*
Principal…………………………………………………………………………………………………………$171/hour
Associate/Proj. Manager……………………………………………………………………………………….$147/hour
Project Manager.........................................................................................................................................................$127/hour
Project Engineer........................................................................................................................................................$113/hour
Graduate Engineer......................................................................................................................................................$82/hour
Senior Technician......................................................................................................................................................$108/hour
Technician………………………………………………………………………………………………………...$61/hour
Administrative...............................................................................................................................................................$71/hour
Direct Expenses......................................................................................................................................................Cost + 15%
*Actual hourly rates are based upon experience level and expertise.
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