ST9905-CS090325010) Keith Marvin - RE: Olden Remobilization Page 1
From: "Lance Smith" <Ismith @TiseoPaving.com>
To: "Keith Marvin" <kmarvin @ci.coppell.tx.us>
CC: "Robert Caudill" <rcaudill @TiseoPaving.com>
Date: 3/25/2009 1:50 PM
Subject: RE: Olden Remobilization
Keith,
did receive it and Robert told me he has discussed this with you a
couple of times. He told me that you were under the impression that they
did not move off the job but you were going to discuss it with Rick. At
one of the Thursday meetings back in September or October, I'll check my
notes for the date, we discussed their request and you were in agreement
at that time. You said it would be added to one of the next change
orders and when one came without it I asked about it thinking it was
just missed. That's when I received your letter.
As for the Mobilization Item we could not have anticipated that the
City would not have the necessary R.O.W. or easements to perform the
work at the time of bidding and this seems to be a reasonable request.
If this is your final answer I'll inform Olden.
Lance
- - - -- Original Message---- -
From: Keith Marvin [mailto: kmarvin @ci.coppell.tx. us]
Sent: Wednesday, March 25, 2009 1:23 PM
To: Lance Smith
Cc: Robert Caudill
Subject: Re: Olden Remobilization
Lance,
The attached letter was sent to your attention in February. Are you
saying you did not receive it, or that you want to discuss the contents?
Keith Marvin, P.E.
Project Engineer
(972) 304 -3681
>>> "Lance Smith" <Ismith @TiseoPaving.com> 3/25/2009 1:14 PM >>>
Keith,
Have you checked into the re- mobilization requested by Craig Olden due
to delays acquiring easements from property owners? If necessary we can
schedule a meeting with Craig Olden to clarify any questions you may
have.
T H E C 1 T Y O F
COPPELL
0
X A s i s
February 19, 2009
Lance Smith
Tiseo Paving Company
P.O. Box 270040
Dallas, Texas 78019
RE: Bethel Road, ST 99 -05
Olden Remobilization
Dear Mr. Smith:
The City of Coppell Engineering Department received your letter dated September 24,
2008 regarding a request for additional mobilization payment. Mobilization is a lump
sum bid amount on this contract:
Pay Items 41 -1 -CA & I -1 -G- Mobilization: This pay item shall be inclusive of any and
all mobilizations and demobilizations associated with the project. Mobilization shall be
defined as all necessary equipment, supplies, materials, and personnel on the job site
ready to begin construction...
It is our determination that no additional payment is warranted. If you have any
questions or need further assistance, please contact me.
Sincerely,
Keith Marvin, P.E.
Project Engineer
Phone: (972)304 -3681
Fax: (972)304 -3570
255 PARKWAY * P.O.BOX 9478 * COPPELL TX 75019 * TEL 972/462 0022 * FAX 972/304 3673
PAVING COMPANY
P.O. Box 270040 Dallas, Texas 75227 -0040 Telephone (972) 289 -0723 Fax (972) 216 -5637
September 24, 2008
City of Coppell
255 Parkway
Coppell, Texas 78019
Attn: Keith Marvin, P.E.
Re: Bethel Road ST 99 -05
Olden Remobilization
Mr. Marvin_
Please review the following attached letter from Craig Olden, Inc. requesting
compensation for remobilization due to delays acquiring easements from property
owners. We have added 10% for administrative fees.
Olden Remobilization - $3,500.00
Tiseo 10% - 350.00
Total - 3,850.00
If you need any additional information you may call me at 972- 289 -0723
Sincerely
Lance Smith
Project Administrator
$ata&i¢" 1974
SECTION 5 - DESCRIPTION OF PAY ITEMS
This section includes comments concerning various Pay Items so that the contractor can fully
understand the scope of work involved in the Pay Items.
I. Construction No Pay Items:
All work necessary for the orderly completion of the project, but not specifically included as a
pay item in the Proposal, shall be considered subsidiary to the Contract and no separate or
additional payment will be made therefore. For example, there shall be no separate payment
for the following: (a) removal and replacement of any signs, with the exception of the new
sign paid under various Bid Items, (b) removal of spoils, (c) water for construction, (d)
surveying to re- establish grade, and (e) any other incidentals necessary to complete the work.
The above items are not meant to be a total and complete list of subsidiary items but only
representative of the types of items that should be included in the various pay items associated
with this project.
2. Construction Pay Items:
Pay items as listed in the proposal shall be measured and paid for in accordance with the
applicable measurement and payment paragraphs in the Standard Specifications for Public
Works Construction - North Central Texas Council of Governments Third Edition, unless
modified by these special provisions.
All work for this project shall be governed by the Standard Specifications for Public Works
Construction — North Central Texas Third Edition, as prepared by the North Central Texas
Council of Governments, the City of Coppell Standard Construction Details (Ord. #2005-
1019) together with any additional Supplementary Conditions, Specific Project Requirements,
General Notes or Description of Pay Items included herein.
This project is authorized by the United States Corps of Engineers under Nationwide
Permit 39 for Residential, Commercial, and Institutional Developments. All work in and
around the drainage channel along Stream G -1 north of Bethel Road must be in compliance
with the specifications and conditions of the permit. Failure to comply with these
specifications and conditions invalidates the authorization and may result in a violation of
the Clean Water Act. A copy of the permit is found in Section 6.
2.1. Pay Items #I -1 -CA & I -1 -G- Mobilization:
This pay item shall consist of mobilization and demobilization for the construction of the
project. The project shall be constructed in phases as shown in the plans. This pay item
- shall be inclusive of any and all mobilizations and demobilizations associated with the
project. Mobilization shall be defined as all necessary equipment, supplies, materials, and
personnel on the job site ready to begin construction. Note: The total amount bid for
Mobilization & Demobilization shall not exceed five percent (5 %) of the total contract
amount, exclusive of this pay item (adjusted contract amount)
A/ a 444 v I �� n "'�-
5 -1 Description of Pay Items