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SS9402C-AG 970723CITY COUNCIL MEETING= ITEM CAPTION: AGENDA REQUEST FORM July 23, 1996 ITEM Consider approval of payment to HDR in the amount of $44,774.97 for the redesign and reconstruction of the Bethel Road Sanitary Sewer Line. APP, qOVSD CITY COUNCIL 8IJB~ BY: Kenneth M. Griffin, P.E. TITLE: ACM/City Engin~r INITI[S ~ - STAFF CO~E~S: See attached memo. STAFF RECOMMENDATION EXPLANATION: Approval ~ Staff will be available to answer any questions at the Council meeting. Denial BUDGET AMT. $ AMT. EST. $ FINANCIAL COMMENTS: Funds are available in the Water/Sewer CI~ A~count. FINANCIAL REVIEW~L~ Agenda Request Form - Revised 1194 +/- BUD:$ CITY MANAGER REVIEW: Document Name 4.cng To: From: 1~: Date: Mayor and City Council Kenneth M. Griffin, P.E., ACM/City Engineer ~ Consider approval of payment to HDR in the mount of $44,774.97 for the redesign and reconstruction of the Bethel Road Sanitary Sewer Line. July 15, 1996 As Council is aware, the design of the Bethel Road Sanitary Sewer Line west of Freeport into the existing lift station for the postal facility was in error. Based on the terms of the contract with HDR, the limits of their liability was to redesign the project. However, because the contractor had already constructed approximately 3000 feet of the sewer line at the wrong grade based on the construction plans, HDR agreed to participate in the amount of up to $100,000 for the reconstruction of the sewer line. That sewer line installation has now been completed and HDR has invoiced the City for the difference between the $100,000 and the actual construction cost. Based on that invoice, HDR is requesting the amount of $44,774.97 from the City. In conjunction with this payment, HDR will also be providing several site plans for a proposed recreation center at the existing Moore Road Fire Station. As an additional note: Staff has revised the standard contract language to limit the City's liability for issues of this nature in the future. Staff will be available to answer any questions at the Council meeting. Invoice HDR ENGINEERING, INC. 12700 HILLCREST ROAD, SUITE 125 DALLAS, TX 75230-2009 (214) 960-4000 City of Coppell 255 Parkway Blvd. Coppell, Texas 75019 Invoice Date: 06/26/96 Period Ending: 06/30/96 Project Number:. 96041-037-079 ATTN: MR. JIM WITT CITY MANAGER Reimbursement of costs over approved settlement costs in regard to the Bethel Road Sanitary Sewer Plant located in Coppell, Texas. Mike Albert, Inc. Ellerbee-Walczak, Inc. Baldwin Insurance and Bonding Agency, Inc. $ 141,787.47 600.00 10.00 $ Per Settlement Agreement HDR Portion ( City Portion of Contract $ 142,397.47 100,000.00 42,397.47 ADDITIONAL CONSTRUCTION WORK AUTHORITF_O BY CITY OF COPPFI ~ Additional 6" R.C. RipRap $ 194.00 Additional HydroMulch 1,183.50 Additional Barricade Rental 1,000.00 $ 2,377.50 2,377.50 Respectfully submiffed, William R. Hindman, P.E. Senior Vice President TOTAL DUE THIS INVOICE FROM CITY OF COPPELL: $ 44,774.97 Please send remittance with copy of invoice to P.O. Box 3480 Omaha, Nebraska 68103-0480 Balance unpaid thirty (30) days from invoice date subject to interest of 1.5% per month· ) · ) 1 NET adAHql IY CHANOi Contractor's Application an~l Certificate for Payment ........................ -' Hold .............. Nlmh ...--. APPROVALS: Project Manager Department MgrlAcd ...... ..----.,.- Company Accountant .................................. , ! Centcaeter'$ Cefliflcitlon m 1, ORIGINAL CONTIIACT IUM ........................... -- ~. NM elmn~ by Chna~e O/de~. .......................... -- 3. (X)NTIA©T iUM TD OATE (U,- 1 aZ) ................... 4. TOTAL CQMPLETED AND STMIED TO DATE ............... ~ M C4mplel~d WMk ed 114~Bd MMmrlld .............. L AMOUNT BJWILE TO BAlW .......................... ~ -- ~. LBll PAEVIOUI PAYIdBdTI ILIrm · from lmm CMlllhm414 ........................... ~, I. AMOUNT DUE Tflll A/Nq.lCA11ON ...................... I. LEd. ABICE TO FINISH, PLUS RETAIMAGE .................. ICMumn · e~ fff~g btimitd IrO404 IGMDI J4 (nVM 1 I ~ t, II TM 401.t I nJ I -) Contractor's Progms~ Eitimate ~ II)lkl Iii.ill Id.lriM (VM I.I k Il) MIKE N.BERT, [NC: JOB NO~ MA-104 E.~"T~MATE NO.: l& FINAL PROJBCT_BETHE]. FiOAD,SAN]TARY SEWER t;l:i(:X~ MAY 16. 1906 LOGAT1ON. r.,OPPE]~ TO, MAY 31, Igg6 BID DATE_ APRIL ~, 1gg~ MONTH TO DATE T'.=M UNIT QUANTITY DE6CI~PTION UNIT TOT~J PRICE PRIG~ QUANT. TOTAl. QUANT. TO'FA 2 LF 2~3,00 1.1~' S[3R 3~$EWER 36.08 g6,6~.47 ~18.00 g~6~g.47~ 4 ~F 100.00 e' P.O. Fb'PFIAP 4.00 400,0O 14~.60 604.O0 .~ LF 3183.00 ~ ~AFETY 1.00 $,183.00 :316g.00 3,18~.00 3.1~.00 6 SY go0,O0 HY~ SEEOIN~ 1.~o 1,~BO.aO 1~0 ~,~0 1,~.00 · tJ~GT AMOt,NdT ~141,'787.47 I[~IAL ~ $1~4,1~.~7 TOTAL T.D. ~144.164.9'~ PEI:iC, ENT~,O~Pt. ET~. lm.~ DEDUC'nONS~ ~ ~ TIME : flETAINAGE RETAINAQE TIME CHARQED TO DATE ~ 0.~1~ $o. o0 P~TIME U~ED e~.7~ DUE ~ ~ ~ M~NTN lgg~ ~0 lgg6 MAY 11 MAY JUNE 9 JUN~ JUlY JULY AUGUST AUQU~F SEPTEMBER SEPTEMBER TOTAL P. 84 Ellerbee-Walczak, Inc. CONSTRUCTION MATERIALS TESTING BETHEL RD. 5/17/96 Min 4 densities per trip @ $22 88,00 5/20/96 4 densities @ $22 88.00 5/21/96 Min 4 densities per trip @ $22 88.0( 5/23/96 5 densities @ $22 110.0( 5/24/96 4 densities @ $22 88.00 5/28/96 4 densities @ $22 88.00 5/29/96 2 hr trip charge-not ready for densities 50.00 0'7'7.5octlo 9~ovl- 03'7-d'/q ~ ~ ~ (~ APPROVALS: Project Jl~mailm ~ Department Mgr/Acct ...,........ ............. Company Accountant .................................. INVOICE IS DUE AND PAYABLE UPON RECEIPT. TOTAL 600.00 6900 So. Freeway, Suite A-1 · Fort Worth, Texas 76134 Laboratory: (817] 293-0111 * (817] 293-0257 · Fax: (817] 596-0941 JUN 24, CLIENT 1996 00295 INVOICE 6996 120/09 1201 ~ Drim . Suite B ~, ~ 7~08~ P~: (214) F~x: (214) Mike Albert, Inc. Mike Albert P O Box 211044 Bedford TX 76095-8044 Amount Remitted $ (pLease detach and return with payment) EFFEC~VE EXPIRES POLICY NUMBER DESCRIPTION AMOUNT '24 JUN 96 21 JUN 98 015005869 Contract Bond 10.00 POLICY ENDORSEMENT Additional Premium BALANCE DUE 10.00 Increase Maint. Bond/Coppell fr.71,583, to 72,583.