SS9402C-AG 960227he City With ^ Beautiful Future
AGENDA REQUEST FORM
CITY COUNCIL MEETING: February 27, 1996
ITEM CAPTION:
ITEM
Consider approval of amending the Agreement between Dallas County and the City of Coppell to provide
additional funding in an amount not to exceed $45,000.00 to reconstruct the north portion of West Bethel
Road and authorizing the Mayor to sign.
,qPPROVED
COU, CtL
TITLE: ~k%%'istn~. C_ity Manager/City F, ngi~eer INITIALS ~
STAFF COMMENTS:
See attached memo.
STAFF RECOMMENDATION
EXPLANATION:
Approval X Denial
Staff will be available to answer any questions at the Council meeting.
BUDGET AMT. $
FINANCIAL COMMENTS
AMT. EST.$ +/- BUD:$
Funds are available in the 1992 Water/Sewer CIP Account for this amen4ment
FINANCIAL REVIEW~
Agenda Request Form - Revised 1/94
CITY MANAGER REVIEW:
Document Name eng.07
To:
From:
RE:
D ate:
MEMORANDUM
Mayor and City Council
Kenneth M. Griffin, P. E. Assistant City Manager/City Engineer
Discussion and consideration of amending our Agreement with Dallas County to
provide additional funding to reconstruct the north portion of West Bethel Road
and authorizing the Mayor to sign.
February 19, 1996
On November 14, 1995, City Council approved and Agreement with Dallas County to
reconstruct West Bethel Road in conjunction with the sanitary sewer improvements. The thought
behind this process was that instead of having just a patch where the sewer line was being
installed the City would actually have the ability to reconstruct the south side of Bethel Road and
then overlay the entire section of Bethel Road at the conclusion of the project. The intent all
along was to attempt to salvage the north portion of Bethel Road during construction. However,
due to the construction traffic and the fact that some of the lateral support has been removed,
the north section has deteriorated rapidly during construction of the sanitary sewer. Because of
that deterioration, it is the opinion of not only Dallas County, but of the City of Coppell that the
north section needs to be removed and reworked prior to overlaying the entire street section.
The additional cost for reworking the north side of Bethel Road would come from water and
sewer dollars appropriated for the construction of sanitary sewer lines. Even with the additional
$45,000 cost, to reconstruct the north side of the roadway itself is still a financial bargain to the
City due to the fact that Dallas County is continuing to pick up 50 % of the cost.
In essence, the City of Coppell gets a roadway section where the subgrade has been reworked
and recompacted and the entire surface overlaid with 2 inches of hot mix. ! am sorry that we
had to reapproach Council for additional dollars to do the north side, but the gamble all along
was to attempt to salvage the north side and leave it in a state where it could be just overlaid.
Again, due to the construction traffic and the lack of lateral support the roadway section does
need to be reworked prior to being overlaid.
Staff recommend Council approval of the appropriation of the additional $45,000 and the
amending of the previous contract with Dallas County. Staff will be available to answer any
questions at the Council meeting.
DALLAS COUNTY
ROAD & BRIDGE DISTRICT NO. 1
SERVICE CENTER
February 8, 1996
Mr. Ken Griffin
Assistant City Manager
City Engineer
City of Coppell
P.O. Box 478
Coppell, Texas 75019
Re: Bethel Road Project
Dear Ken:
It was the City of CoppeH's and Dallas County's intent to resection the south side of Bethel Road, from
the west side of the Grapevine Creek bridge to Sra. 78 + 00, following the installation of the sanitary
sewer line. An estimation of $149,223.88 was made based on the information outlined in the City/County
Agreement, Court Order 96-034.
The City and County were hopeful that thc north side of Bethel would hold up under the construction and
installation of the sanitary sewer line. Since the construction began, the north side of Bethel has
deteriorated rapidly. It is now apparent that the north side needs to be resectioned from Sta. 7 4-65 to
East Coppell Rd.
It is my opinion that we need to go ahead and budget money to incorl~rate the entire project with the
understanding that the section from East Coppell Road to Sta. 78 + 00 could possibly be saved. It is
highly IL~ely, however, that this section or at least most of this section will be lost due to the installation
of the sanitary sewer line.
Based on these thoughts and the accepted design for the south side of the roadway, I have worked up an
estimate of $90,000 to resection the entire north side of Bethel. The City of Coppell and Dallas County
would split this additional cost equally.
Before the City of Coppell makes a final decision, I suggest we arrange an on-site meeting to discuss your
options.
Sincerely,
Michael L. Sharp
Supervisor
MLS:cm
2311 Joe Field Road Dallas, Texas 75229 247-1735
96 504:
1 9 1998
DATE
COURT ORDER
STATE OF TEXAS
COUNTY OF DALLAS
BE IT REMEMBERED,
Dallas County, Texas, held on the 19th day of Hatch
on motion made by Jim Jackson, Commissioner of District No. 1
seconded by John Wiley Price~ Commissioner of District No. 3
adopted:
COUNTY AUDITOR
· HAR l g Igg6
FUNDS AVAILABLE
.~-0-~, ~3 ~ - ff
at a regular meeting of the Commissioners Court of
, 1996,
,and
, the following order was
WHEREAS,
WHEREAS,
WHEREAS,
pursuant to Court Order 96-034 dated January 2, 1996, Dallas County and the City
of Coppell entered into-an agreement for the reconstruction of Bethel Road from
Grapevine Creek Bridge to 200' west of the Royal Lane intersection~ and
the City of Coppell has requested the Commissioner of District No. i to perform
additional reconstruction on Bethel Road from Grapevine Creek Bridge to 200' west
of the Royal Lane intersection as detailed in Attachment "A"~ and
the estimated total cost of the additional work is estimated to be $90,000.00~
and
WHEREAS,
the City of coppell has placed $45,000.00 in Escrow Fund 120-884-913-7 for 50%
of the estimated cost of labor, materials and e~ullanent for the addition&l work
on the Type B street.per the attached City/County Agreement~ and
the City of Coppell has executed the attached City/County Agreement authorizing
said work in accordance with Chapter 791 of the Texas Government Code~ and
WHEREAS, said road being Type "B" according to the Dallas County Road and Bridge Policy
as adopted in Court Order No. 84-659 and Order Nos.'87-2137 and 89-416, 94-1148
establishing and updating the County Road List, is eligible for County
participation. · .
~ I~ T~.RE~ORE OR~.~P~.~, .ADJUDGED AND DECREED by the Dallas County Commissioners Court that
e'commxssxoner oz DLs=r~ct NO. i is hereby authorized to cooperate with the City of Coppell
in.~he~foremept~?neq w~rk requis~tioning material, as need~, and the county Judge is hereby
au=nor~zeo ann aLtec=ed to execu=e the attached City/County Agreement. /~
DONJON OPEN COURT, this the ~9~ . day of ' Hatch , 199j
·
Director of Public Work~
STATE OF TEXAS }
}
COUNTY OF DALLAS }
SUPPLEMENTAL
~ITY/COUNTY AGREEMENT
..City,~HEREAS, the city of Coppell, Texas, hereinafter called
, and the County 'of Dallas, Texas, hereinafter called
"County", entered into an agreement under which the County would
reconstruct the south side of Bethel .Road~ from Grapevine Creek
Bridge to 200' west of the Roy&l Lane intersection, for an
estimated cost of $149,223.88. This agreement was approved by the
City of COppell on November 14, 1995 and by the County of Dallas
on .January 2, 1996 (by Court Order No. 96-034). The City of ·
Coppell has requested that the scope of the project be increased
to include the north side of Bethel Road, from Grapevine Creek
Bridge to 200' west of the Royal Lane intersection, as that section
of the roadway has been damaged by the.construction of the sanitary
sewer li~e. The proposed work will include milling the existing
asphalt and base material, placement, of 6 inches compacted cement
treated base and resurfacing with 2" hot mix asphaltic concrete.
The total estimated coSt for this additional work is $90,000.00,..
to be borne equally by the City of CoPpell and the County of Dallas
(i.e.', $45,000. each).
WHEREAS, Chapter 791 of the Texas Government Code, as amended,
provides authorization for local governments to enter into
interlocal contracts;
NOW~ THEREFORE, THIS' MEMORANDUM OF' AdREEMENT is hereby made
'and entered into by the City and the coUntY upon and for the mutual
consideration'stated herein;
WITNESSETH:
COUNTY RESPONSIBILITY
.Seek bids, administer contract and place cement treated base
to state standard specifications (Item 274) or as authorized
by the City engineer.
AdminiSter HMAC contract.
Salvage e~is'ting road materials, not to'eXceed a. depth of 1'
.and transport to CTB contractor.. '
Prepare sub, fade to state specifications and establish line
grades'as directed by the City engineer.
Remove and dispose of all road construction materials such as
dirt and excess CTB.
II.
cITy RESPONSXBILXTY
Inform Public of the work that will be done· .,
'Coordinate work between sanitary sewer line contractor and
County.
Locate all manholes, water valves and other.utilities prior
to the time work will begin by the County. City to make grade
adjustments on utilities if needed·
Provide for traffic control, lightS, barricades and sfgns for'
the project.
III.
In the event the construction costs exceed the estimated cost,
City and.'Cou~ty may agree to reduce, the scope, of the work or seek
additional funding to complete the project. Such agreement shall
be in writing and authorized in a manner as provided by law.
IV.
The County shall at all times exercise'reason~ble precautions
for the~safety of- employees and others ,on or near the work and
shall comply, with all applicable provisions of federal., state and
municipal safety laws.. The' safety precaUtions actually, taken and
'their adequacy shall 'be the sole responsibility of..the County.
It isagreed thatthe work'will ~ot start.'until, this agreement
has been .ful,ly executed by the City and count~.
VI.
The COunty agrees to be responsible for any liability or
damages the County,may suffer as a result of claims, demands, costs
'or'. jUdge.·nfs.againSt the Coup. fy, including workers' compensation
claims, arisfn~ out of .the performance of the work. and services
under this avreement, or arising from any acCident~ injury or
damage, WhatSoever, to any Person or persons, or to the property
'of any person(s) Or corporation(s) occurring during the performance
of this agr'eement'and, caused bp the.sole negligence of the County,
its agents, Officers and/or employees.
The'City agrees t'o be responsible for any liability ~r damages
the Cify may suffer, as a resUlt of claims, demands, 'COsts or
judgm~ntsagainstthe City, including workers~ compensation claims.,
arising out of the performance of the work and services under this
agreement, or arising from any accident, injury or damage,
whatsoever, .to any person or persons, or to the property of any
person(s) or corporation(s) occurring during the performance of
this agreement and caused by the sole negligence of the City, i~s
agents, officers and/or employees.
C~ty and County agree that any such liability or damages as
stated above occurring during the performance of this agreement
caused by the joint or comparative negligence of their employees,
agents and officers shall be determined in accordance with
comparative responsibility laws of this state.
VII.
The City of Coppell, Texas, has executed this agreement
pursuant to dul~aut~orized City counci~-P.c~:luti~ ~- ,
Minutes ~/~9/~ , dated ' ~z~./-~ 9/~ . The County of
Dallas has ex~ute~this Agreement Pu~suan~ ~o-Commissioners Court
Order Number 96-504 , on this 19th day of March ,
1996.
CITY OF COPPELL
COUNT~?~
By .*. Cou~nt--~dge