Rolling Oaks MC-CS090130
(4/7/2010) Michael Garza - Fwd: Rolling Oaks Cemetery/Restland FH Precon. Mtg.Page 1
From: Brad Reid
To:Michael Garza
Date: 1/30/2009 4:26 PM
Subject: Fwd: Rolling Oaks Cemetery/Restland FH Precon. Mtg.
Attachments:JSTlandsobs1 mod_1-27-09.doc
Mike,
I am not sure why you were not included on this meeting but here are the minutes.
Brad
>>> "Ken Baxter" <kbaxter@jstarchitects.com> 1/30/2009 10:12 AM >>>
Attached are the landscape/irrigation preconstruction
meeting/observation minutes for Rolling Oaks Memorial Center/Restland
Funeral Home Coppell Chapel project.
Let us know if there are any questions or comments.
Thanks,
Ken Baxter
Senior Project Manager
J. Stuart Todd, Inc.
Architecture/Interiors/Planning
2919 Welborn
Dallas, Texas 75219
214-522-4033
214-522-7988 fx.
From:
DALLAS OFFICE
J STUART TODD
2919 WELBORN
DALLAS, TX 75219
ARCHITECTS / INTERIORS
PHONE: (214) 522-4033
FAX: (214) 522-7988
WEST COAST OFFICE
PHONE: (323) 261-5298
FAX: (323) 261-2095
MIKE BARON, E-MAIL: JSTODD@LA-ARCHDIOCESE.ORG
Landscape Architects Observation
Project: Rolling Oaks Cemetery Field Report No.: (1)
Contract: City of Coppell Architects Project No.: 04751
Owner: City of Coppell Architect: J. Stuart Todd, Inc.
Land. Arch.: Mike Baron Consultant:
Present: Mike Baron, Ken Baxter, J. Stuart Todd, Inc.; Tom Omick,
From : Mike Baron
Romc ; John Elias, Kevin Price, Parks Dept., Jeremy
Weaver, Rootland Coppell/STEI; Joe Davis, Luis Ornelas,
Donnie Wolverton, American Landscape; Jason Copes,
Brian McClain, Fain Group; Rick O’Dell, Guy McLain, City of
Coppell
5% 3
% Complete:Pages:
Progress: Start of Mainline Installation & Sleeving Date:1/27/09
Purpose:Pre-Construction Meeting, Site Construction Issues
Follow Plans and Specifications
Conform
Weather:Ice/Rain and 30 degrees CC:
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A. GENERAL:
The first observation meeting was held at the City Services Facility, Tuesday, January 27, 2009 at 1:00
p.m. All parties involved with the project were introduced. We reviewed the Landscape Construction
Documents, Site Conditions, Landscape Observation Visits, and tried to resolve any conflicts and
answer any questions.
Ken Baxter and Mike Baron, Landscape Architect, J. Stuart Todd, Inc., observed the existing site
conditions before attending the meeting.
We reviewed the Landscape Observation Visit schedules. There will be 2 visits, as proposed, to follow.
Visit # 2 will include both the Cemetery and Funeral Home landscape/irrigation designs. Likewise Visit
# 3 will be performed for both projects at the same time.
Visit #2 – Manual Irrigation Coverage Test to be performed. Lateral line installation, trenches,
assemblies, valves and materials to be observed. Plant material to be on-site and observed before
planting. Soil amendments to be installed and slips submitted.
Visit #3 –Sequenced Controller Irrigation Coverage Test to be performed. Plant material to be installed
and staked per details and specifications. Mulch to be installed. Review details and specifications.
Start of Maintenance per substantial completion of Owner and Owner’s representative.
RFIs or submittals to be sent to through Ken Baxter. Minor questions can be reviewed by Mike Baron.
Reviewed Submittal Binder. Provide additional materials as noted.
April 7, 2010
C. IRRIGATION:
We reviewed the location and depth of the installed irrigation mainline. Any approved changes are to
be located on the as-builts.
It was determined that the irrigation mainline currently installed within the utility easement, 3 feet +/-
from back of curb, could remain in place with the condition that this location doesn’t conflict with the
current burial section layout and new tree locations. Remaining cemetery mainline to be installed 3”
back of curbing or hardscape.
Irrigation control wiring splices, when required, to be installed in a separate splice box next to valve box
assemblies.
Future phases of cemetery will receive additional irrigation controllers with control wiring for proposed
valves or hydrozones.
Noted future irrigation zones/station wiring will be used for additional valves. These valves are to be
located on revised Irrigation Plan.
J. Stuart Todd, Inc. to revise Cemetery Irrigation plan per current Grave Layout. Proposal for additional
services will be submitted to the City of Coppell pending approval.
Revise irrigation plans to show lateral lines within existing irrigation easements or within 6” foot of grave
clearance allowance. Rotor heads to be located within irrigation easements or at intersections of
graves when necessary.
Heritage Gardens designed with monument markers. Revise rotor layout with additional heads with
closer spacing.
Mainline to be pressurized, tested and reviewed by Ken Baxter, J. Stuart Todd, Inc. and John Elias,
City of Coppell Parks Department, prior to the next scheduled visit. Several key locations with fittings
and sleeving are to remain open for viewing along with the observation of mainline piping for any leaks
while under pressurized testing. Valves and quick couplers will not be installed at this time.
American Landscape Systems and John Elias to review all sleeving locations and depths per plans.
Locate sleeving and mark on plans. Send as-builts to Mike Baron ASAP.
All piping is to be installed per plan. Pipes are shown diagrammatically on plans for clarity, and should
be located next to each other where possible so as not to be a future maintenance problem. Irrigation
lines should be installed with 45 connections at corners and curves. Install pipes at depths per details.
All control wiring is to be enclosed in sleeving, where control wire leaves the mainline, per detail and
specifications.
Contractor to verify available irrigation P.O.C. connection and water pressure before commencing with
installation. Show on as-builts.
Donnie Wolverton inquired about ball valves on quick couplers. American Landscape is to consult
w/John Elias on this issue. Any cost adjustments necessary as a result of this collaboration should be
issued (within the appropriate time frame per General Conditions of the Contract) in a Change Order
Request to be reviewed and approved prior to proceeding with the work.
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April 7, 2010
Irrigation Mainline has been revised (within Change Order no. 01) from 6” PVC piping, located in
streets, to 4” PVC class 200 piping, back of curbing in landscape areas.
D. PLANTING:
The Contractor will provide information on plant material as project progresses. The Contractor will
advise J. Stuart Todd, Inc, in writing, if there are any difficulties in obtaining any of the specified plant
material along with all of the plant nurseries he has contacted. The Contractor is responsible for
providing plant material to the site that meets specifications and nursery standards. Plants to be
acclimated to site per specifications.
Contractor to make sure pipes and conduits are not placed in planter areas where trees are to be
located.
Parks Department indicated that they may observe plant material at nursery prior to delivery. All plants
to be observed on-site by Parks and Landscape Architect prior to planting.
Hydroseeding to take place April or May per acceptable weather conditions.
The current construction schedule has a cemetery completion the first of March. In order that certain
areas of the cemetery (around columbarium building, etc.) to have a more completed appearance the
contractor will review with Parks Cemetery Director of potential Bermuda sod might be located in lieu of
waiting until April/May. Any cost adjustments should be reviewed and approved prior to proceeding with
the work.
E. MAINTENANCE:
Keep the site clean from all construction debris, and the piping free from dirt and rocks. Keep the
landscape areas free from construction debris, base material and toxic spillage.
F. SCHEDULED VISITS:
Visit #2 – Manual Irrigation Coverage Test to be performed. Lateral line installation, trenches,
assemblies, valves and materials to be observed. Plant material to be on-site and observed before
planting. Soil amendments to be installed and slips submitted.
Visit #3 –Sequence Controller Irrigation Coverage Test to be performed. Plant material to be installed
and staked per details and specifications. Mulch to be installed. Review details and specifications.
Start of Maintenance per substantial completion of Owner and Owner’s representative.
Additional visits can be arranged by the Contractor at their expense. Contractor to give Landscape
Architect 48 hours notice to request additional observation visits.
We look forward to a professional and aesthetically pleasing Landscape Installation. Thank You.
Mike Baron J. Stuart Todd, Inc.
Reported By:
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