MA1001-AG100413AGENDA REQUEST FORM T H E.` 1 T Y. a F DEPT: Engineering
COPPELL
�` DATE April 13 2010
�
k S ITEM #: 16
M WORK SESSION 1:1 CONSENT 0 REGULAR
ITEM TYPE RESOLUTION
ITEM CAPTION:
Consider approval of a Resolution to close Sandy Lake Road at the intersection of Denton Tap Road to a distance of
144 feet west and 316 feet east and reduce Denton Tap Road to one lane northbound and one lane southbound for
a period of up to 30 calendar days from the beginning of work on replacement of the brick pavers; providing for a
penalty for road closure beyond 30 calendar days; providing for a variable bonus award for completion and road
re- opening in less than 30 calendar days; and authorizing the Mayor to sign and execute any necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
The City is preparing to bid the Denton Tap and Sandy Lake Road brick pavers replacement project. This project will
require closure of Sandy Lake Road for reconstruction of the intersection. The Contractor will maintain one lane
northbound and one lane southbound on Denton Tap Road. Approval of this item will authorize us to include this
information in the bid documents.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of this Resolution.
• Lilb, Ball
16:32: 4.15
16:32:46
- 05'00'
#Sandy Lake Rd Closure
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
FROM: George Marshall, P.E., Civil Engineer
DATE: April 13, 2010
RE: Consider approval of a Resolution to close Sandy Lake Road at the
intersection of Denton Tap Road to a distance of 144 feet west and 316 feet
east and reduce Denton Tap Road to one lane northbound and one lane
southbound for a period of up to 30 calendar days from the beginning of
work on replacement of the brick pavers; providing for a penalty for road
closure beyond 30 calendar days; providing for a variable bonus award for
completion and road re- opening in less than 30 calendar days; and
authorizing the Mayor to sign and execute any necessary documents.
The engineering department is currently preparing to go out for bids for the reconstruction of the
intersection at Sandy Lake Road and Denton Tap Road. This project will include the replacement
of the brick pavers within the intersection with concrete pavement. In order to replace this
intersection, the road will need to be closed during construction.
The engineering department believes that this intersection can be reconstructed within 30
calendar days. The anticipated cost of construction for the intersection is $275,000.
We will include an incentive /disincentive within the bid documents specifically related to the
road closure. Once the closure begins they will have 30 calendar days to re- establish all lanes of
traffic through the intersection. If they are able to open the road to all lanes of traffic in less than
30 calendar days, they will earn a bonus of $3,000 per day. In the event this closure takes longer
than 30 calendar days, there will be damages assessed of $3,000 per day. There will be no bonus
for completion of the intersection after 30 calendar days. The total incentive payment for contract
time shall not exceed $36,000.
Closure of this road will cause an inconvenience to the residents and businesses along Sandy
Lake Road and Denton Tap Road. We understand this, and believe that providing the
incentive /disincentive structure will ensure that it is completed in a timely manner. We spent a
significant amount of time considering other alternatives to this road closure, and simply found
no cost effective way around it.
Approval of this resolution will allow staff to move forward with the process of bidding the brick
pavers replacement project from Sandy Lake Road to Denton Tap Road.
Staff will be available to answer any questions at the City Council meeting
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n_ —
RESOLUTION NO. 2010— o4 1 3 • I
A RESOLUTION TO CLOSE SANDY LAKE ROAD AT THE
INTERSECTION OF DENTON TAP ROAD TO A DISTANCE OF 144
FEET WEST AND 316 FEET EAST AND REDUCE DENTON TAP
ROAD TO ONE LANE NORTHBOUND AND ONE LANE
SOUTHBOUND FOR A PERIOD OF UP TO 30 CALENDAR DAYS
FROM THE BEGINNING OF WORK ON REPLACEMENT OF THE
BRICK PAVERS; PROVIDING FOR A PENALTY FOR ROAD
CLOSURE BEYOND 30 CALENDAR DAYS; PROVIDING FOR A
VARIABLE BONUS AWARD FOR COMPLETION AND ROAD RE-
OPENING IN LESS THAN 30 CALENDAR DAYS; AND AUTHORIZING
THE MAYOR TO SIGN AND EXECUTE ANY NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Sandy Lake Road at the intersection of Denton Tap Road is planned to
undergo reconstruction in the near future; and
WHEREAS, during the period of said reconstruction, traffic on the street and intersection
will be severely impaired; and
WHEREAS, reconstruction of the intersection within the existing right -of -way requires
closure of Sandy Lake Road at the intersection of Denton Tap Road; and
WHEREAS, the Contractor shall maintain one lane northbound and one lane southbound of
Denton Tap Road; and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide for a more expedient and safer reconstruction
process by permitting the temporary closure of this portion of Sandy Lake Road at the intersection
of Denton Tap Road during the period of reconstruction;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Manager or designee is hereby authorized to undertake the
necessary steps to close Sandy Lake Road to through traffic at its intersection with Denton Tap Road
eastward for a distance of 316 feet and westward for a distance of 144 feet for a period of 30 calendar
days.
1
SECTION 2. That the Contractor is authorized and directed to cause the erection of signs
and official traffic control devices as is necessary and to give notice of alternate routes of travel as
provided herein.
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the /3L- of
1-010.
APPROVED:
JAY PE ERS, MAYOR
ATTEST:
�Ll Y ALL, — - C
AS TO
ROBERT E. HAGEW, (ATY ATTORNEY