Rolling Oaks MC-CS090526Page 1 of 1
Michael Garza - RE: Invoice
From: "Ken Baxter" <kbaxter @jstarchitects.com>
To: "Michael Garza" <mgarza @ci.coppell.tx.us>
Date: 5/26/2009 1:22 PM
Subject: RE: Invoice
CC: "Nora Hampton" <nhampton @jstarchitects.com>
Attachments: SCAN1503_000.pdf
Mike,
The only time we had shown a revision in our fee amount (which had been based on a percentage of the cost for
construction) was within the December 31, 2008 invoice. If you'll notice it has noted "Construction cost updated
12/30/08 to reflect Change Order 001 ". The increase fee adjustment was actually not based on the Change Order
amount but were based on corrections to the construction Contract amount in previous invoices. Prior to Dec /08
our fee shown had been based on an estimated cost of construction in the amount of $2,646,819.00. It wasn't
until the December billing which included Change Order 001 documentation that accounting realized the correct
cost of construction should be $2,945,000.00. We have attached the 12/31/08 invoice along with a copy of the
previous invoice 12/2/08 for your review. Again notice the difference in Arch's fee amounts reflects the
differences between the two construction costs basis.
Let us know if you have any questions.
Thanks,
Ken Baxter
Senior Project Manager
J. Stuart Todd, Inc.
Architecture /Interiors /Planning
2919 Welborn
Dallas, Texas 75219
214 -522 -4033
214 -522 -7988 fx.
From: Michael Garza [ mailto:mgarza @ci.coppell.tx.us]
Sent: Thursday, May 21, 2009 3:53 PM
To: Ken Baxter
Subject: Invoice
Ken,
Can you send my copies of all change orders that show the increase in contract amount for services by J. Stuart Todd, Inc.
Thanks,
Mike
file: HC: \Documents and Settings \radloo \Local Setting s \Temp \XPgrpwise \4A1 BED 16 City 4/23/2010
J. Stuart Todd, Inc.
2919 Welborn, Suite 101
Dallas, TX 75219
214 - 522 -4033
City of Coppell
Engineering Department
Attn: Mike Garza
P. 0. Box 9478
Coppell, TX 75019
Invoice number
Date
17969
12/2/2008
Contract: 04751.02
Rolling Oaks Phase III -IV
Client ID: C042
Rolling Oaks Memorial Center Cemetery
t
As per John Gary's AIA Agreement dated September 17, 2007.,
Cost estimate updated to bid submitted by Fain Group: $2,646,819.00
Architect's Fee: 7.00% �,, 4 .� f o-�
Contract Percent
Billed Previously
Current
Item Description Amount Complete
To Date Billed
Billed
03 III - Construction Documents 119,106.86 100.00%
119, 1106.86 119,106.86
0.00
04 IV- Construction Administration 66,170.47 60.00%
39,702.28 36,393.76
3,308.52
16 Landscapelirrigation Design 25,000,00 100.00%
25,000.00 25,000.00
0.00
Contract total 210,277.33 87.41% 1 83,809.14 180,500.62 3,308.52
Reimbursable
Activity
Re prod uctio n/P ri nting /P lots
Postage /Shipping /Delivery
Amount
16.27
11.16
Reimbursable subtotal 27.43
Invoice total 3,335.95
Previous balance due 0.00
Total due (to date) 3,335.95
City of Coppell
Invoice ID: 17969
121212008
ARc"=1C1
INTEMM
PUNNING
J. Stuart Todd, Inc.
2919 Welborn, Suite 101
Dallas, TX 75219
214- 522 -4033
City of Coppell
Engineering Department
Attn: Mike Garza
P. O. Box 9478
Coppell, TX 75019
Invoice number 18015
Date 12/31/2008
Contract: 04751.02 Client ID: C042
Rolling Oaks Phase III -IV
Rolling Oaks Memorial Center Cemetery
As per John Gary's AIA Agreement dated September 17, 2007.
Construction cost updated 12/30/2008 to reflect Change Order 001: $2,945,190.00
Architect's Fee: 7.00%
Con total 231,163.30 87.26% 201,711.40 183,809.14 17,902.26
Reimbursable
Activi
Postage /Shipping /Delivery
Reimbursable subtotal
Invoice total
Amount
7.95
7.95
1 t,v - IU.ZI
0.00
Previous balance due
Total due (to date)
City of Coppell
17.910.21
Invoice ID: 18015
J NiCH1TEC U
INTGN�ons
PLANNING
12/31/2008
Contract
Percent
Billed
Previously
Current
Item Description
Amount
Complete
To Dale
Billed
Billed
03 III - Construction Documents
132,533.55
100.00%
132,533.55
119,106.86
13,426.69
04 IV- Construction Administration
73,629.75
60.00%
44,177.85
39,702.28
4,475.57
16 Landscape /irrigation Design
25,000.00
100.00%
25,000.00
25,000.00
0.00
Con total 231,163.30 87.26% 201,711.40 183,809.14 17,902.26
Reimbursable
Activi
Postage /Shipping /Delivery
Reimbursable subtotal
Invoice total
Amount
7.95
7.95
1 t,v - IU.ZI
0.00
Previous balance due
Total due (to date)
City of Coppell
17.910.21
Invoice ID: 18015
J NiCH1TEC U
INTGN�ons
PLANNING
12/31/2008