Rolling Oaks MC-CS0906092010) Michael Garza - RE: Site Meeting Page 1
From:
To:
CC:
Date:
Subject:
Attachments:
Brad,
"Ken Baxter" <kbaxter @jstarchitects.com>
"Brad Reid" <breid @ci.coppell.tx.us>
"Mario Canizares" <MCANIZARES @ci.coppell.tx.us >, "Michael Garza" <MGARZA...
6/9/2009 10:57 AM
RE: Site Meeting
RollingOakspunch.doc; Observation 05 15 09.pdf; Punch List 04 15 09.pdf; Ro
IlingOakspunch2.doc
We have requested that the remainder of the cemetery be punched tomorrow for architectural items
outstanding, specifically the Pavilion building & entry gates. Attached are the Punch Lists generated and
forwarded to Fain for the Cemetery's scope of work.
Fain has been made aware of these conditions on several occasions and have been directed that all
grades /beds adjacent to buildings should be lowered V-2" below brick ledge along with the inclusion of
concrete splash blocks draining away from the building be installed at all downspout locations per
specifications.
Design elevations had been established and should allow for proper draining away from structures at all
conditions. Again, we have reviewed on site the areas we have been made aware of and found in all
cases where water has entered both at the columbarium and Funeral Home structures that the adjacent
grades have been finished to an elevation 1" to 2" above the adjacent finish floor, brick ledges or door
thresholds. We have been on site and spoken to Fain as recent as last Friday 06/06/09 concerning this
issue and will reiterate once again that any damage as a result of failure to act on correcting these
conditions will be forwarded to Fain to be replace /repair at no cost to the Owner.
We will request a meeting for this Thursday. Where and when would be a convenient time and place for
you to meet?
Let us know and we will request Fain's attendance.
Thanks,
Ken Baxter
Senior Project Manager
J. Stuart Todd, Inc.
Arch itectu re/I nteriors /Planning
2919 Welborn
Dallas, Texas 75219
214 - 522 -4033
214 - 522 -7988 fx.
- - - -- Original Message---- -
From: Brad Reid [mailto: breid @ci.coppell.tx. us]
Sent: Tuesday, June 09, 2009 8:43 AM
To: Ken Baxter
Cc: Mario Canizares; Michael Garza; Tom Omick
Subject: Site Meeting
Ken,
would like for us to have a meeting on site to review the status of the punch list for the cemetery items.
2010) Michael Garza - RE: Site Meeting Page 2
Has J Stewart Todd developed a complete punch list from which Fain is working? Our Engineering
Department has created a list of issues that need to be addressed by Fain also. Does Fain have this list?
What is the latest development on eliminating the flooding of the landscape beds adjacent to the buildings
causing water to get into the buildings? This situation is completely unacceptable. I prefer not to have a
"french drain" type of solution as this is generally only a temporary fix. It appears that the building and /or
drive elevations were designed incorrectly or installed incorrectly. It also appears that the landscaping is
exacerbating the problem, with berms placed inappropriately, causing water to drain toward the building.
Have you made an assessment? Please advise.
Also, it appears that Fain has already exceeded their contract period by several weeks. Do you have a
date of contract expiration, and of substantial completion? The city has Liquidated Damages included in
it's contract with Fain, which appear to be growing daily.
We are getting to a point in the project where these issues need to be settled. When would be a good
time for us to get together with representatives from Fain to discuss? I have availability on Thursday
morning or Friday morning of this week. Thanks.
Brad
T H E • C 1 T Y • O F
MEMORANDUM
TO: Rick O'Dell, Engineering
FROM: Danny Hightower, Public Works
DATE: June 2, 2009
REF: Rolling Oaks Memorial Center
1. Need pad around first irrigation valve in Park
2. Need 4' extension valve on first irrigation valve from Park
3. Need pad around first irrigation valve in Oak Memorial
4. Mark IRR in blue on curb at first valve in Oak Memorial
5. First FH missing valve; no marking (FHV) on curb
6. Mark MLV on curb in blue for main line valves
7. Need test paperwork on all Domestic DC's
8. Mark FHV on curb at all Fire Hydrants
9. Mark FLV on valve in red to fire vault
10. Need 3" drainage around vault
11. Need paperwork on DC in vault (6 ") and bypass
12. Paint lid blue on vault
13. Must be dry in vault to inspect for leak
14. Need grate around pipe inside cap for sewer CO in road
15. Need chimney seal in third manhole
Call 972 - 462 -5150 to schedule Danny Hightower to check punch list upon completion.
T H E • C 1 T Y • O F
Streets Dept. punch list
1. Need to rout, remove wood from joints & seal cracks on parking lot & driveway around main
building facing Freeport. Marked with orange paint.
2. Need to clean storm drain box on south side of main building next to trash bin. Lid is marked
with paint.
3. Need to rout an seal cracks at main entrance on Freeport. Marked with paint.
4. Need to rout and seal cracks on streets around cemetery. Remove concrete spills off street.
Marked with paint.
5. Need to cover up exposed pipe around spillway and storm drain box on north side of cemetery.
6. Need to resurface street on northeast side of cemetery. Marked with orange paint.
7. Need to rout and seal cracks on middle street, north side of cemetery. Marked with orange
paint.
8. Need to remove wood and seal around ramp. Rout and seal cracks around flag pole. There is a
crack on the marble piece of the flag pole.
9. Need to clean out mud on both storm boxes north of building on Ruby Rd. entrance. Marked
with paing
10. Need to seal joint where sidewalk meets porch on building next to Ruby Rd. entrance. Marked
with paint.
11. Need to remove wood & seal joints on all 3 ramps and joints on sidewalk that runs along Ruby
Rd. to Freeport. Marked with paint.
J t 4 k J. STUART TODD, INC.
ARCHITECTURE
In Attendance:
INTERIORS
PLANNING
Rolling Oaks Memorial Center
Bob Ki th, AIA
Columbarium Building
President
Pres
April 15, 2009
Jahn Gary, AIA
Ken Baxter
Vice President
J.Susart Todd, AIA
PunchliSt
Founder
2915 Welborn
In Attendance:
$ni[e 101
Dallis, TX 75214
Tel 214 522-4033
Tom Omick
Fax 214522 -7988
Brian McClain
Ken Baxter
Building Interior:
Entry 002
a. Adjust closer on entry door.
b. Replace attachment screws with matching color at storefront.
C. Clean storefront frame.
Atrium 003
a. Clean niche frames and install glass fronts.
b. Clean grout from top of tile base.
Niche 004
a. Clean niche frames and install glass fronts.
b. Door 0021003: add door bottom
C. Door 002: replace deadbolt with lockset A -L53PD as required at exit
doors.
Office 007
a. Clean carpet stain in the northwest corner area.
b. Install fire extinguisher cabinet, paint to match wail.
Work Room 008
a. Clean carpet stain near toilet entry.
b. Remove tape from granite panels.
C. Add cabinet door /drawer silencers at all locations.
I
Toilet 009
a. Subject to visual review once lighting has been provided.
b. Grout tile around door jamb.
Conference Room 010
a. Install phone /data/ coverplate.
b. Door 004: clean paint from door hinges.
C. Jamb molding at floor intersection needs to be replaced.
Future 006
a. Clean floors, walls, storefront.
Storage/HVAC 005
a. Install timer /contactor panel for cemetery lights /water feature.
b. Tape/bed/paint walls, concrete floors, unfinished conduit, furnace
frames.
C. Seal all through wall penetrations.
d. Install electrical panel door.
C. Label/Identify all panel circuits.
Building Exterior
East Elevation
a.
Expose all weep holes to allow drainage. Lower bed prep areas to
accommodate.
b.
Paint exhaust vents in metal soffit to match.
C.
Add sealant around door jamb/head condition.
d.
Seal all through wall vents /pipe /refrigerant lines.
e.
Paint through wall vents to snatch soffit.
e.
Install condenser units.
South Elevation
a. Add sealant around all brick/angle intersections at window jamb/head
conditions.
b. Clean storefront frames.
OJ
West Elevation
a. Move trees out from under roof overhang.
b. Fill/finish concrete next to storefront entry jambs.
C. install soffit light fixture.
d. Straighten soffit trim around brick columns.
e. Straighten/true south entry column beam to brick vertical intersection.
South. Elevation
a. Complete crushed granite walkway.
General conditions to be completed at all areas,
a. All storefront attachment screws to match color of frame.
b. Clean storefront frames.
C. Clean/mop tile floors/bases and carpet.
d. Add three (3) door silencers on all door frames.
e. Paint all exposed roof penetrations (vent pipe, etc.) to match metal roof
color.
f. Install gutter /downspout system. (include splash blocks).
g. Uncover /expose all weep holes. Lower bed areas to accommodate
proper drainage.
h. Provide HVAC Testing & Balance Deport.
i. Finalize electrical power supply and review light fixture operations.
-End of Punch List-
3
WEST COAST OFFICE
PHONE: (323) 261 -5298
FAX: (323) 261 -2095
E -MAIL: JSTODD @LA- ARCHDIOCESE.ORG
Landscape Architects Observation
Project: Restland Funeral Home Field Report No.: (2) Irrigation /Plant Layout 5115109
Contract: S.E. Cemeteries of Texas Inc. Architects Project No.: 07899
Owner: S.E. Cemeteries of Texas Inc. Architect: J. Stuart Todd. Inc.
Land. Arch.: Mike Baron Consultant:
Pmsa t Mike Baron, J. Stuart Todd, Inc.;
From:
Mike Baron, Landscape Architect,
Joe Davila, Donnie Wolverton, Luis
Omelas, American Landscape
TX # 1939
Systems; John Elias, City of Coppell
Parks Department.
% Complete: 65%
Pages:
3
Progress: 65% Landscape /Irrigation
Date:
5 -15 -09
Purpose: Review Manual Irrigation Coverage
Conform
Punch List
Test and Plant Material and layout
before Planting.
Weather: Cloudy/clear, 75 - 85 degrees
CC:
Ken Baxter, J. Stuart Todd, Inc.
0 Urgent x For Review O Please Comment ❑ Please Reply ❑ Please Recycle
A. GENERAL:
The second observation meeting was held on -site, Friday, May 15, 2009, at 8:00 a.m. The purpose of
the visit was to perform an irrigation coverage test, and review delivered plant material and planting
layout.
We discussed the Landscape installation coordination with the Cemetery Project.
The shrub /turf area mow strip (aluminum header) pending installation.
B. IRRIGATION:
Performed a Manual Irrigation Coverage Test at each valve box completed to date.
Several Perimeter stations pending nozzle /head installation due to site construction
RCV — M1 ,M2,M4,M5,M10,M11,M12,M13,M14. To be reviewed at next visit.
Irrigation Controller pending installation and City programming coordination with Funeral Home.
Contractor to continue to adjust nozzles during installation for over spray and adequate coverage.
Mainline locations changed along entry road — locate on as- builts.
Remote Control Valve and Quick Coupler assembly locations changed along entry road with mainline
change— locate on as- builts.
Sleeving changes to be indicated on as- builts.
Install (2) mainline gate valves at parking lot entry drives per plans.
May 20, 2009
RCV Station #9, add 15F in center of turf planter.
RCV Station #19, adjust side strip at front of building entry and change nozzles to 10H in between
pilasters outside of carport.
RCV Station #20, missing 10H in planter.
Irrigation as- builts to be completed and reviewed by J. Stuart Todd, Inc. Final approved and reduced
copies to be returned for Restland Funeral Home and City of Coppell Irrigation Controller sequencing
and Water Management.
Irrigation installation looks very good!
C. PLANTING:
Plant species, location adjustments and counts coordinated between Mike Baron, J. Stuart Todd, Inc.
and Joe Davis, American Landscape Systems. No change orders or additional costs associated.
Pear Trees moved from front planter to East Planters
Misc. shrubs (Abelia, Elaeagnus) moved to screen Utility boxes near trash enclosure.
Mondo Grass used instead of part of annual color at carport.
Azalea or Gardenia to be used at bldg entry.
Nandina shifted at bldg entry. 6 additional used at building entry.
Abelia shifted around building.
Liriope to replace Daylilies at building entry.
Rhaphiolepis 'Pinkie' acceptable substitution for "Ballerina'
Place (3) Rhaphiolepis on each side of new light at perimeter entry signs. Separate plants as not to
Block light spray. Eliminate Nandina in comers.
Plant material adjusted under bldg signage — Liriope, etc.
Entry median to have annual color, Daylilies, Deer Grass and Crimson Pigmy Barberry.
Additional shrub exchange count to be taken from under naturalized tree planter areas. These
Areas are to be left natural with natural shrub /vegetation growth. Minimize introduced ornamental
species.
Layout looks GREAT! Thank you American Landscape Systems!!!!
All delivered plants and trees looked very good!
Oaks and Ash pending delivery.
Daylilies and Jasmine pending delivery.
Damaged plants during installation or maintenance period to be replaced at no charge to owner.
Contractor to perform minor weed eradication for Nutgrass.
Plant material to receive planting tablets and planting amendments per specifications.
Shrub beds to have mulch per specifications after planting.
Tree staking to be metal with caps as approved by John Elias, City of Coppell Parks.
D. MAINTENANCE:
Restland Funeral Home Maintenance crews to receive training for Landscape Planting and Irrigation
before finalizing Maintenance Period.
• Page 2
May 20, 2009
Care should be given to observe plant material for pest control, adequate watering, mulch coverage,
and other items per specifications.
Check spray heads for clogs and adequate watering cycles throughout maintenance period.
Project looks good.
Please call if you have any questions or comments.
Thank You.
I pf.. Mike Baron J. Stuart Todd, Inc.
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