ST0701-AG100413AGENDA REQUEST FORM
T H E C I T Y O F
COPPELL
_r..• l
WEPT: Engineering
DATE: April 13, 2010
ITEM #:I O/B
WORK SESSION I V (] CONSENT
REGULAR
ITEM TYPE: CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of an amendment to the Purchase Agreement with Pacific Realty Associates, L.P. (PacTrust) and
the City of Coppell for the construction of Southwestern Boulevard from the Denton Tap /Belt Line intersection to
Coppell Road to include reconstruction of a sewer line aerial crossing in the amount of $31,000; and authorizing the
City Manager to sign and execute any necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
Staff recommends approval of the amendment to this Purchase Agreement between PacTrust and the City of
Coppell to allow for this additional work to be included in the construction of Southwestern Boulevard from the Denton
Tap /Belt Line intersection to Coppell Road. The additional work is the reconstruction of an existing aerial sewer
crossing of Grapevine Creek. This agreement will allow the City to reimburse PacTrust for the additional work required
for their contractor to perform this additional work.
Staff will be available to answer any questions at the Council meeting.
FINANCIAL COMMENTS:
Funds are available in the 2007 Street CIP accounts for this amendment.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of this Purchase Agreement with PacTrust. APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Libby Ball
2010.04.15
ff 16:35:14
- 05'00'
#Southwestern Blvd Amendment
T H E C 1 T Y O F
COPPELL
W''
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
DATE: April 13, 2010
REF: Consider approval of an amendment to the Purchase Agreement with Pacific
Realty Associates, L.P. (PacTrust) and the City of Coppell for the
construction of Southwestern Boulevard from the Denton Tap/Belt Line
intersection to Coppell Road to include reconstruction of a sewer line aerial
crossing in the amount of $31,000; and authorizing the City Manager to sign
and execute any necessary documents.
On August 26, 2008 City Council approved a Purchase Agreement between the City of Coppell
and PacTrust for the reconstruction of Southwestern Boulevard from Denton Tap to South
Coppell Road. Under the terms of this agreement, attached herewith, PacTrust is to build the
entire portion of the road, and the City will purchase the improvements from them. The purchase
price of the original agreement was not to exceed $1,850,000.
Subsequent to the agreement PacTrust opened bids for the project, and calculated the city cost to
be $1,427,787.28. The project has been under construction since August 2009, and is anticipated
to be complete by August 2010.
During the course of construction it came to our attention that an aerial sewer line crossing of
Grapevine Creek that was built in 1967 was expected to remain in service. This project is
already reconstructing the sewer line on both sides of the creek that was built at the same time as
the crossing, and it makes sense from an ongoing maintenance standpoint to replace the crossing
at this time.
The contractor working for Pac Trust has provided the attached pricing information. The
proposed cost of $31,000 has been reviewed by the engineering department and seems
appropriate for the level of work. Adding this $31,000 in additional work brings the total City
expense to $1,458,787.28, which is still considerably less than the not to exceed amount per the
original agreement.
Staff recommends approval of the amendment to this Purchase Agreement between PacTrust and
the City of Coppell to include reconstruction of a sewer line aerial crossing in the amount of
$31,000. Staff will be available to answer any questions at the council meeting.
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SOUTHWESTERN BLVD RE CONSTRUCTION
PROPOSED SANITARY PROPOSED PURCHASE AGREEMENT AMENDMENT
SEWER AERIAL CROSSING CITY OF C O P P E L L PROJECT S T❑ '7 -❑ 1
REPLACEMENT
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1 INCH = 50 FT. PROPOSED PAVING
Created on: 31 March 2010 by Scott Latta 2/2 x ^ a + a
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Amendment To
Purchase Agreement
This AMENDMENT to the PURCHASE AGREEMENT is made by and
between the City of Coppell, Texas (the "City "), and PW Commerce Center, LP, a
Texas Limited Partnership (the "Company "), acting by and through their respective
authorized officers.
RFC ITAT ,q
WHEREAS, City and Company entered into a PURCHASE AGREEMENT
on or about August 28, 2008 to construct the "Project" ;
WHEREAS, Company is diligently working towards completion of the Project,
the scope of which is detailed in the original agreement;
WHEREAS, City desires to expand the scope of the Project to include a new
aerial sewer line crossing consisting of the installation of 233 additional feet of sewer
line, one additional pier, concrete collars, removal of manholes, and connection to an
existing manhole, as indicated in the drawing included herewith, which has been
provided to Company for review and pricing purposes;
WHEREAS, Company agrees to expand the original scope to include this
additional work for the lump sum price of $31,000, to be paid by City to Company
within 30 days of completion of this work.
NOW THEREFORE, be it resolved that the original PURCHASE
AGREEMENT is hereby amended to include the additional work listed herein, and
shown in the attached exhibits. City hereby agrees to increase the purchase price by
$31,000 to compensate Company for all costs associated with this additional work. All
other provisions of the contract are to remain in place.
EXECUTED in duplicate originals on the day of ,
2010.
CITY OF COPPELL, TEXAS PW Commerce Center, LP
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Clay Phillips, City Manager David W. Ramus, Vice President
$707-01$$ AERW OR MSM REPLACE
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,Lac.
Lacon Company, LLC, General Partner
1880 Crown Road ^ R G Box 54129 • Dallas. TX 75354 -1297 • (214) 357 -0146
TO: PacTrust
15350 SW Sequoia Pkwy, Suite 300
Portland, Oregon 97224
rnatto@pactrust.com
() - Fax
INTENT OF CHANGE:
DATE:
41612010
JOB #:
5262 Southwestern
ATTN:
RE:
Matt O en
Aerial Sanitay Crossin
LOCATION:
Co ell, Texas
C.O. #
Revised
PAGE #:
I I
CONDITIONS: The above is based on an email from Mr. Kieth Marvin with the City of Coppell dated March 24, 2010. Upon approved construction drawings,
the above will be adjusted accordingly.
AGREEMENT
All terms, conditions, specifications, etc, as outlined in your original contract will apply to this addendum.
Your signature in the space provided below will constitute acceptance of this addendum.
Please sign and return one copy for our records.
Contractor
L H Lac o any, td
BY: _ - --
S. Muraws "
DATE: 41612010
CHANGE ORDER REQUEST
Owner
PacTrust
BY:
DATE:
Douglas McAfee Page 1 4
NET AMOUNT OF THIS CHANGE $ 31,000.00 10