Rolling Oaks MC-CS090901
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Michael Garza - Rolling Oaks Memorial Center: Additional Services
From: "Ken Baxter" <kbaxter@jstarchitects.com>
To: "Michael Garza" <mgarza@ci.coppell.tx.us>
Date: 9/1/2009 9:48 AM
Subject: Rolling Oaks Memorial Center: Additional Services
CC: "John Gary" <JGary@jstarchitects.com>, "Nora Hampton" <nhampton@jstarchitects.com>
Mike,
We received your inquiry concerning the additional services invoiced recently. The time involved for
the services of this scope of work are as follows:
1.Change Order 003: request issued by Owner directly to contractor for changes/additions to the
contract documents.
a.Time spent on analyzing past history concerning when directions were issued by Owner,
time frame when dirt work was performed, time frame when grass seeding was provided,
what new costs were generated as a result of any delayed actions by request made by Owner,
cost generated by time frame achieved by contractor in association with original contract
documents scope of work.
b.Review of new work and associated cost requested (new grass sod areas and irrigation).
c.Independent site visits (owner attended one) had to be undertaken in association with
analyzing the facts which included a team meeting.
d.Negotiating acceptable costs between Owner/Contractor.
e.Reviewing Application for Payment and generating Change Order documentation.
f.Independent site visits to review and verify the work had been completed.
2.Handicap Curb Ramp construction:
At a team meeting called by the Owner in June to review project progress status it was discussed
that as a result of the direction of City officials instructing the contractor to construct all
handicap curb ramps per City of Coppell construction standards in lieu of following the
construction documents the site review and report generated by the state handicap inspector
noted all ramps as being in violation of state construction guidelines. In lieu of removing and
reconstructing all curb ramps in order to save time and money the request was made by the
Owner that JST pursue a state architectural barriers board variance request.
There was a great deal of time spent to analyze the requirements, alternatives and associated
costs in order to make a viable conclusion that a state variance would be a more time/cost
effective direction of which included:
a.Discussions/consultation with state architectural barriers design consultants and inspectors.
b.Independent site verifications of as-built ramp construction (dimensions/material
placement/etc.) to include within the variance descriptions.
c.Conclusion revealed ramps had not been consistently constructed in accordance to City of
Coppell standards and therefore lessened the chance of a variance request being acceptable
based on the utilization of local Municipality Construction standards. This would greatly
increase the chance for additional impacts to time and cost.
d.The decision was negotiated with contractor to remove and replace all ramps to be in
accordance with state architectural barriers construction guidelines at no additional costs.
e.Independent site visits made to verify work had been proceeding in the right direction.
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We hope this description helps in the understanding of our time spent on work performed outside of the
original contract scope of services. We have tried to be as efficient as possible while maintaining the
quality of services to be expected.
Let us know if we can be of any further assistance.
Thanks,
Ken Baxter
Senior Project Manager
J. Stuart Todd, Inc.
Architecture/Interiors/Planning
2919 Welborn
Dallas, Texas 75219
214-522-4033
214-522-7988 fx
.
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