SW09/10-AG100511AGENDA REQUEST FORM T H E . ` , T Y . a F DEPT: Engineering
COPPELL
�` DATE May 11, 2010
�
k S ITEM #: 12/D
n WORK SESSION n CONSENT 1:1 REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of awarding Bid #Q- 0410 -02 "Sidewalk Pavement Repairs" to California Construction LLC in the
amount of $106,262.15, and approval of a contingency amount of $18,737.85, as provided for in the IMF; and
authorizing the City Manager to execute a contract for such construction.
GOAL(S):
EXECUTIVE SUMMARY:
Approval of the bid award will allow the contractor to begin the annual sidewalk repair program for 2009/2010.
FINANCIAL COMMENTS:
Funds are available in the Infrastructure Maintenance Fund for this contract.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of the bid award.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Tunnell
S - Mahalik
Vote - 6 -0
Hinojosa- Flores absent • Libby Ball
2010.05.13
16:53:00
- 05'00'
#Sidewalk Bid Award
T H E C 1 T Y - 6 F
COPPELL
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: May 11, 2010
RE: Consider approval of awarding Bid #Q- 0410 -02 "Sidewalk Pavement
Repairs" to California Construction LLC in the amount of
$106,262.15, and approval of a contingency amount of $18,737.85, as
provided for in the IMF; and authorizing the City Manager to execute
a contract for such construction.
On April 15, 2010 the City of Coppell received and opened 18 bids for the annual
sidewalk pavement repair contract. The bids ranged from $106,262.15 to $248,140.00.
The budget for this project was $150,000.
The Engineering Department administers the annual sidewalk repair program with money
allocated in the Infrastructure Maintenance Fund. Awarding this contract will allow us to
replace a significant amount of sidewalk throughout the city. See the attached quadrant
maps showing current repair needs throughout the city.
The low bid of $106,262.15 was submitted by California Construction, LLC based in
Frisco. The Engineering Department has conducted a background check of this company
including references, balance sheets, and necessary personnel and equipment to complete
the work. Based on these checks it appears California Construction, LLC is qualified and
capable of completing this work.
We are also asking for approval of a contingency amount of $18,737.85. This amount
would be used to repair additional sidewalks adjacent to the areas identified in the bid
documents. The area of repair often exceeds the identified area, and we are forced to
either ask for additional funds, or not make some of the repairs on the list. The
contract was bid as a unit price contract, and this additional $18,737.85 will allow us to
repair an additional 4300 square feet of sidewalks.
contract was bid as a unit price contract, and this additional $18.737.85 will allow us to
repair an additional 4300 square feet of sidewalks.
Staff recommends the award of the "Sidewalk Pavement Repairs" project to California
Construction, LLC in the amount of $106,262.15 with an additional contingency amount
of $18,737.85 for a total of $125,000.
Staff will be available to answer any questions at the Council meeting.
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