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ST8703-AG 900213 t Rev. 4-24-89 ' * REQUEST F6RM .- ~1~11~1~'~-~- CI~"/ COUNCIL I~ETING February 13, 1990 ITF~! NO. /~ ~' ITEM C~ : Discussion and consideration of approving a payment in the amount of $45,430.84 to D. T. Construction, Inc. for the improvements of Samuel Boulevard, a )ortion fronting St. Ann Catholic Church, SUBMITTED BY: STAFF RE Russell Do ~tw E~iIlF, g~ OTHER REP.: Gordon 3onesr D. T; Const= EVALUATION OF ITEM: DATE: January 30, 1990 Attached is a correspondence from Mr. 3ones along with related documents, making a pay request on City's portion of Samuel Boulevard. Please note that the cost covers drainage, paving, and excavation cost of Samuel Boulevard and related inspection fees. The estimated total cost per the contract letter was $42,158.66. The actual total cost is $45,430.84, a difference of $3272.18. This additional amount was for additional quantities or items that were not expected in the original, estimate in the contract. The additional items were adjustment of an existing manhole, lowering an existing water line, traffic control during, the construction and traffic control buttons for the section of Samuel Boulevard built for the City of Coppell. Additional storm drainage pipe was necessary also. Staff has reviewed this submittal and field verified the work that was done. Staff recommends approval. BUDGET AMT.: AMT. ESTIMATED: AMT. +/- BUDGET COMMENTS: FINANCIAL REVIEW BY: See attached memo /~"~'#~ ~/ 8Y CCVN¢IL LEGAL REVIEW BY: . , ' AGENDA REQ FORM 0588DS Minutes of June 13, 1989 The City Council of the City of Coppell met in a special called Executive Session on Tuesday, June 13, 1989, at 7:16 p.m. in the Council Executive Chambers of Town Center. Those members present were: Mark Wolfe, Mayor Dean Wilkerson, Mayor Pro Tem (late arrival) David M. Nelson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Rom Robertson, Councilman John A. Nelson, Councilman Also present were City Manager Alan D. Ratliff, City Attorney Larry Jackson and City Secretary Dorothy T~mmons. Item 16: Consideration of a Final Plat for the Meadows Addition, Section Six, located at the southeast corner of Samuel Boulevard and Parkway Boulevard at the request of DT Construction. Date of P&Z Meeting: 5-I8-89 P&Z Decision: Approved (6-0) as submitted. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. Ms. Bowman stated that the Planning and Zoning Commission has unanimously recommended approval of this final plat and that the developer has agreed to construct Samuel Boulevard beginning at the point north of Sandy Lake Road, where the existing four (4) lanes end and continuing north along the existing two (2) lanes to the point on Samuel Boulevard where the four (4) lanes begin again. Mr. Gordon Jones, D.T. Construction Company, was also present to discuss this item with the Council and indicated the developers intention to finalize construction of Samuel Boulevard prior to the fall of i989 opening of Lee Elementary. Following discussion on this item, Councilman Morton moved to approve the final plat with the stipulation that Samuel Boulevard be completed prior to the opening of school for the fall 1989 term. Mayor Pro Tem Wilkerson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wtlkerson, Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. D.T. CONSTRUCTION, INC..' 2221 E. LAMAR BLVD., SUITE 950 ARLINGTON, TEXAS 76006 (817)640-8200 Mr. Russell Doyle, City Engineer City of Coppell P.O. Box 478 Coppell, Texas 75019 RE: Reimbursement to D.T. Construction, Inc. for costs related to Samuel Boulevard adjacent to The Meadows Section VI Dear Russell: Mr. Ratliff had asked me to prepare a pay request ~'or your review and approval by the City Council. Attached is the documentation regarding tile request along with a letter certifying the costs from the Project Manager, Kevin R. Kendrick, P.E. The request is summarized as follows: Engineers Certified Costs $42,794.15 M.U.D. Inspection Fees (5% of M.U.D. owned improvements) 713.08 Construction Management (5% of Hard costs) 1,923.61 Total Amount of Request $45,430.84 We respectfully request that this item be placed on the next possible Council Agenda. If you have any questions, pJease do not hesitate to cai1 Sinc/]~l,9, / '~ ~ ... Gordon D. Jones Vice President GDJ/pm PAUL S. UNZICKER, INC. CoNsuLTINO ~'NGINI~ £RS (.21,4,) 634'3300 February 5, 1990 Ms. Shohre Daneshmand, P.E. City of Coppell Department of Public Works P.O. Box 478 Coppell, Texas 75019 Re: Samuel Boulevard Improvements near the Meadows Section Six - Phase One Addition Coppell, Texas 86062-0 Dear Shohre: Per my telephone conversation with Gordon Jones, vice President of D.T. Construction, please find enclosed the revised estimate for tho improvements related tO the City of Coppell's participation of the improvements surrounding the referenced development. This .estimate has been revised as follows: 1) The quantity for traffic detour barricades, and the striping and traffic buttons for Samuel Boulevard has been changed from 0.5 to 0.39 for both items. 2) The quantity for the 30 inch RCP Class III storm sewer pipe will remafn as shown. The additional 45 feet is for the extra pipe which was stuDbed out to the center of Samuel Boulevard. This was requested by Kevin Pieffer, P.E. and Russell Doyle, P.E. the night that the Final Plat was approved by the City Council oS Coppell. 3) The lowering of the existing water line was required to extend the 30 'inch storm sewer system to the conterlino of Samuel Boulevard. It was not known that the waterline was to be lowered until it was exposed during the construction of the s~orm sewer syutem. 4) The unit price for the Class IV, 30 inch RCP storm sewer pipe has been changed from $37.41 per foot to $31.41 per foot. The uniu price originally s~own was for the 33 inch Class IV RCP pipe which does not affect the Samuel Boulevard improvements. PAUL $. UNZICKER, P.E, E~.VID M. $CtlNURBLISCIt, Presl0ent Vice }~rv.~iden( February 5, 1990 Ms. Shohre Daneshmand Page Two 5) All bonds have been paid as indicated by the City's receiving these from each contractor after acceptance of the subdivision. 6) The Engineering fee for the referenced subdivision has been paid by the developer. 7) The adjustment to the existing inlet has been deleted from the estimate. This item was deleted as it does not directly affect the improvements in.samuel Boulevard. However, it should be discussed in the future by the City and the owner as it was requested at the City Council meeting the night the plat was approved. This inlet is downstream of the referenced development as was not necessary for the Meadows Six Addition, but was constructed for the City by the developer. If you have any questions, please feel free to call. Sincerely, Kevin R. Kendrick, P.E. Project Manager KRK/bp cc: Mr. Gordon Jones / D.T. Construction P2UL S. UI~ZICKER, INC. TE'~ No.21~-63~-3335 Fe~.- 5,90 16:49 ~la.O02 P,04 PAUL S. UNZ1CKER, /.NC. Consul~i~g Englneer~ 8700 S~m~ons Freeway, Suite 400 Dallas, T~xaa 75247 (214) 634-3300 MEADOWS SECTION 6 - PHASE ONE SAMUEL BOULEVARD IMPROVEMENTS CITY PARTICIPATION FOR D.T, CONSTRUCTION UNIT PRICES AND QUA~NTITIES BASED ON ACTIJAL CONTRACTORtS FINAL PAY REQUEST ITEM NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT - -- .... ',' _.i~. ~ .... i ...... ~ '-, ...... PAVING, DRAINAGE & EXCAVATION 6" 3500 PSI REIN. CONC. PVMT. 1,250 S.Y. $ 13.60 $17,000.00 LIME STABILIZATION 1,300 S.Y, 1.08 1,4-04.00 HYDRATED LIME 18 TN. 66.00 1,188.00 DOWEL INTO EXISTING PAVEMENT 285 EA, 2.0~ 570.00 R..EM..O.V.E F, XI_S~TING DRIVE & .P.A. _VEMENT ........... 755 __S.....¥ 2.20 1~ 661.0P MATERIAL TESTING 1 L.S 250.00 250.00 TRAFFIC DETOUR & BARRICADES 0.39 L.S. 3,408.08 1,329 15 STRIPING AND TRAFFIC BUTTONS 0.39 L.S. 1,242.00 484.38 30 1NCH RCP CI.~A.~S IV PIPE 50 L.F. 31.41 1,570.50 30 INCH RCP CLASS III PIPE 2~5 L.F. 28.26 6,641.10 STANDARD 14' REC. INLET 2 EA. 2,100.00 4,200.00 WYE C.O.N. NECT~.ON$ ...... 1 EA. I~D.O~ ~. ~O~ 00 ADJUST EXISTING .MANH0._L.E .... 2 _ LOWER EXISTING WATERLINE 1 EA. 1~.750,00 1.,750.00 SUBTOTAL BONDS (1.5 PERCENT) 0.D15 L.$. 38,472.13~ 577.08 STREET CLEAR/NG AND GRUBBING 0.35 AC. 800.00 280.00 STREET EXCAVATION 250 C.¥. ].18 295.00 ENGINEERING (8.0 PERCENT) 0 08 L.S. 3~ 624 21 3 169 94 GRAND TOTAL $42,794.15 2221 E. Lamar Blvd., Suite 950 Arlington, Texas 76006 ~O~ Mr. Alan D. R)9~liff, City Manager City of Copp,,~l P. O. Box ~,T8 .0,9 Re: Ctqnstruction Participation Agreement for Samuel Boulevard between Sandy Lake Road and Woodmoor Drive Dear Mr. Ratliff: As you are aware, we are building the remaining half of Samuel Boulevard adjacent to our new subdivision, The Meadows Section Six. I thir~k you will agree that it would be most economical to build the remaining portion, adjacent to the Saint Anne's Church property, at the same time. Since the City of Coppell (the "City") will be bearing the cost of that portion adjacent to the church property, this letter is written for the purpose of establishing an agreement under which the City is to pay D. T. Construction, Inc. ("I).T") for the total costs incurred by D.T. in the construction of the City's section of Samuel Boulevard. In consideration of the mutual promises of the City and D.T. and the mutual benefits to be obtained, the adequacy of which is hereby acknowledged, the parties hereto enter into this Agreement under the following procedures and conditions: I. Within ten (10) days of the acceptance by the City of the improvements for maintenance by the City, the City shall pay to D.T. the costs for the City's portion of Samuel Boulevard, estimated to be: Actual Bid Construction Costs (itemized on $34,841.88 Exhibit A attached hereto) Engineering 2,090.51 Construction Management 1,742.09 Contingency (10%) 3,484.18 Total Estimated Amount Reimbursed to D.T. $42,158.66 2. All construction shall conform with the plans and specifications attached as Exhibit C, as designed by Paul S. Unzicker, Inc. 3. D.T. shall manage the construction in a professional and expeditious manner and agrees to comply with and abide by the conditions set out in Exhibit "B' attached hereto, the' same being made a part of 'this agreement as though set out herein verbatim. 4. The amount paid by the City shall be the actual cost incurred by D.T. and shall be evidenced by the invoices submitted by the contractors to D.T. Mr. Ratliff, if this is acceptable to the City, please signify your approval by executing this agreement in the space provided below and return a fully-executed original hereof to D. T. Construction, Inc. Si,n~ely, ODJ/mlk Gordon D. JO~es Vice President ACCEPTED, This.,_.. ' day of :..... -./.~ 1989. THE CITY OF COPPELL ,' By: . .,,- -_.. .'- Alan D. Ratliff, City Manager ~ < 1912 EXHIBIT A 8700 Stemmons Yr~eway, Sul[e 400 Dallas, T~xa~ 75247 (21&) 634-3300 MJ_ADOWS SECTION 6 - PHASE ONE S;J~UEL BOULEVARD IMPROVEMENTS CITY PARTICIPATION for D.T. CONSTEUCTION, INC. June 15, 1989 Unit prices based on actual bid ..... ITEM NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PAVING (fronting Church tract) 6" - 3500 P.S.I. Rein. Conc. Pave. 1250 .S.Y. 13.60 17,000.00 Lime Stabilized Subgrade 1300 ~.Y. 1.08 1,404.00 Hydrated Lime 18 tON 66.00 1,188.00 Dowel into Existing Pavement 285 EACH 2.00 570.00 Remove Existing Drive & Pavement 755 S.Y. . 2.20 1,661.00 Materials Testing 1 ~.S. 250.00 250.00 SUBTOTAL ' 22,073.00 DRAINAGE ' 30" dia. Class IV R.C.P. 50 L.F. 37.49 1,874.50 30" dia. Class III R.C.P. 2]3 L.F. 28.26 6:019.~ Std. 14' dia. Rec. Inlet 2 ,EACH 2100.00 4,200.00 Wye Connect 1 EACH 100.00 10~.00 12 193.88 SUBTOTAL ' STREET EXCAVATION & CLEARING Excavation 250 C.Y. 1.18 295.00 Clearing & Grubbing 0.35 ACRE ~00.00 SUBTOT~ t575.00 $ 3&,841.8 TOTAL EXHIBIT "B" a. D. T. shall at all times remain an independent contractor, solely responsible for the manner and method of completing the construction of the project which is the subject of this Agreement ("The Project"), with full power and authority to select the means, method, and manner of performing such work, so long as such methods do not adversely affect the completed improvements, the City being interested only in the result obtained and conformity of such completed improvements to the plans and specifications. b. Likewise, D. T., its contractors, and subcontractors, shall be responsible for the safety of themselves, their employees, and other persons, as well as for the protection of the safety of the improvements being constructed and the property of themselves and any other person, as a result of their operation in regard to The Project. D. T., its contractors, and subcontractors shall at all times exercise reasonable precautions for the safety of employees and others near the work and shall comply with all applicable provisions of Federal, state, and municipal safety laws and building construction codes. Attention is specifically directed to the Texas Occupational Safety Law. c. D. T., its contractors, and subcontractors shall at all times during the construction period be responsible for maintaining barricades, lighting, warning signs, warning lights, flags and speed limit signs within the construction area as is necessary to warn, safeguard and protect vehicular and all other traffic using the roadway within or approaching the construction area. D. T., its contractors and subcontractors shall provide and maintain flagmen at all points where operations interfere in any manner with traffic flow. Flag~en shall be English-speaking, courteous, well informed, physically and mentally able effectually to perform their duties in safeguarding and directing traffic and protecting the work, and shall be neatly attired and groomed at all times when on duty. Flagmen, when directing traffic, shall use standard flagging procedures set forth in the "Instructions to Flagmen" published by the Texas State Department of Highways and Public Transportation. D.T., its contractors and subcontractors shall provide and maintain such standard barricades or special barricades, warning signs, speed signs, lights and flags at points along The Project as may be necessary to protect the work and safeguard all traffic. All signs, barricades and working area layouts shall be provided and maintained in accordance with requirements of Part VI of the Manual on Uniform Traffic Control Devices, "Traffic Controls for Street and Highway Construction and Maintenance of traffic will be the responsibility of D. T., its contractors and subcontractors. The use of sufficient vertical panels with flashers in conjunction with necessary warning signs and barricades will be required to direct traffic. d. D. T. shall defend, indemnify, and hold harmless the City of Coppell, its respective officers, agents, and employees from and against all damages, claims, losses, demands, suits, judgments, costs or expenses, including reasonable attorneys' fees and expenses, arising out of or resulting from the performance of work within The Project, provided that such damages, claims, losses, demands, suits, judgments, costs or expenses are attributable to bodily injury, sickness, disease or death, or to injury or to destruction of tangible property including the loss of use resulting therefrom; and is caused in whole or in part by any negligent act or ommission of D. T., any contractor or subcontractor, or anyone directly or indirectly employed by any one of them, or anyone for whose acts ans' one of them may be liable. e. D. T., at its own expense, shall purchase, maintain and keep in force such insurance as will protect it from claims set forth below which may arise out of or result from D. T.'s construction within The Project, whether such operations be by itself or by any contractor or subcontractor, or by anyone directly or indirectly employed by any one of them, or by anyone for whose acts any of them may be liable: (1) worker's compensation claims, disability benefits, and other similar employee benefit acts; (2) claims for damages because of bodily injury, occupational sickness or disease, or death of its employees, and claims insured by usual bodily injury liability coverages; (3) claims for damages because of bodily injury, sickness or disease, or death of any person other than its employees, and claims insured by usual bodily injury liability coverages; and (4) claims for damages because of injury to or destruction of tangible property, including loss of use resulting therefrom. f. Before commencing work within The Project area, D. T. shall file with the City valid certificates of insurance acceptable to the City. Such certificates shall contain a provision that coverages afforded under the policies will not be cancelled until at least fifteen (15) days' prio~ written notice has been given to the City. D.T. shall also file with the 'City valid certificates of insurance covering all contractors and subcontractors. g. D. T. agrees that it will indemnify and save the City harmless from all claims growing out of the lawful demands of contractors, subcontractors, laborers, workmen, mechanics, materialmen and furnishers Of machinery and parts thereof, equipment, power tools, and all supplies, including a commissary, incurred in the furtherance of the performance of this Project. h. D. T., its contractors and subcontractors shall take proper means to protect adjacent or adjoining property or properties in any way encountered which might be injured or seriously affected by any process of construction in regard to The Project, from any damage or injury by reason of said process of construction, and D. T. shall be liable for any and all claims for such damage on account of such failure to fully protect all adjoining property and further agree to indemnify, save and hold harmless the City against any claim or claims for damages due to any injury to any adjacent or adjoining property, arising or growing out of the performance of the construction within The Project. i. D. T. agrees to be responsible for or require its contractor to be responsible to maintain, repair and reconstruct The Project in whole or in part for a period of twelve (12) months after acceptance of The Project by the City in the event of any failure due to defective · materials or wormanship. j. D. T. agrees to require its contractor to execute separate performance and payment bonds, each in the sum of one hundred (100) percent of the total contract price between D. T. and its contractor, in standard forms for this purpose, guaranteeing payment of all persons supplying labor and materials or furnishing any equipment in the execution of the contract, and further providing that said ~urety on ~uch bonds shall be held firmly bound to D. T. and the City of Coppell in said sum, guaranteeing faithful performance of the work and the fulfillment of the guarantees set forth in paragraphs (g) and (i) above. The surety on each bond must be a responsible surety company which is qualified to do business in Texas and satisfactory to the City of Coppell. 1973 PAUL S. UNZICKER, INC. CONSULTING ENGINEERS 8700 STEMMONS FREEWAY. SUITE 400 DalLAS. Texas 75247 (214} 634-3300 January 9, 1990 Mr. Russell Doyle, P.E. City of Coppell Public Works Department 732 Deforest Road Coppell, Texas 75019 Re: Meadows Section six - Phase One Coppell, Texas 86062-0 Dear Russell: Per your recent letter requesting an itemized listing of the cost associated with the City ' s share of the drainage, paving and excavation cost of Samuel Boulevard, and other of f site improvements required for the referenced development, please find enclosed the following: 1. An itemized listing of all costs of the offsite improvements based on actual constructed quantities and unit costs. 2. A copy of the final pay request from each of the respective contractors. 3. All change orders. 4. A copy of the contractor's proposal taken from the actual contract. If you have any questions regarding these costs, quantities or unit prices, please feel free to call. Sincerely, Kevin R. Kendrick, P.E. Project Manager KRK/bp cc: Gordon Jones / D.T. Construction PAUL S. UNZICKER, P.E. DAVID 5,I. SCIINURIIUSCII, F.E. President Vice Presiden{ PAUL S. U~ZICKER, INC. Co~sult ±n~ Engineers ~/00 Stemmons Freeway, Suite 400 Dallas, Texas 75247 (214) 634-3300 MEADOWS SECTION 6 - PHASE ONE SAMUEL BOULEVARD IMPROVEMENTS CITY PARTICIPATION FOR D.T. CONSTRUCTION UNIT PRICES AND QUANTITIES BASED ON ACTUAL :ONTRACTOR'S FINAL PAY REQUEST ITEM NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PAVING, DRAINAGE & EXCAVATION 6" 3500 PSI REIN. CONC. PAVEMENT 1,250 S.Y. $ 13.60 $ 17,000.00 LIME STABILIZATION 1,300 S.Y. 1.08 1,404.00 HYDRATED LIME 18 TN. 66.00 1~188.00 DOWEL INTO EXISTING PAVEMENT 285 EA. 2.00 570.00 REMOVE EXISTING DRIVE & PAVEMENT 755 S.Y. 2.20 1,661.00 MATERIAL TESTING 1 L.S. 250.00 250.00 TRAFFIC DETOUR & BARRICADES '0.5 L.S. 3,408.08 1~704.04 - STRIPING AND TRAFFIC BUTTONS - 0.5 L.S. 1,242.00, 621.00 30" ~ RCP CLASS IV PIPE 50 L.F. 37.49 1.~874.50 30" ~ RCP CLASS III PIPE 235 L.F. 2.8.26 67641.10 STANDARD 14' REC. INLET 2 EA. 2,100.0~ 4_=200.0~ WYE CONNECTIONS 1 EA. 100.00 100.00 ADJUST EXISTING MANHOLE - 2 EA. 162.00 324.00 LOWER EXISTING WATERLINE 1 EA. 1~750.00 1~750.00 -- ADJUST EXISTING INLET - ] EA. 2,600.00 2~600.00 SUBTOTAL $ 41~887.6~ -- BONDS (1.5 PERCENT) 0.015 L.S. 41,887.64' 628.3] STREET CLEARING AND GRUBBING 0.35 AC. 800.00 280.0C STREET EXCAVATION 250 C.Y. 1_.18 295.0(] ENGINEERING (8.0 PERCENT) 0.08 L.S. 43,090.95 3,447.26 GRAND TOTAL .$ 46,538.22 February 8, 1990 Memorandum To: Alan D. Ratliff, City Manager From: Frank Trando, Deputy City Manager/Finance Director~-/ Subject: Samuel Boulevard Improvements On February 2, 1988, Council approved $30,000.00 for the completion of Samuel Boulevard. I have reviewed the minutes and have been unable to find where Council agreed to pay for St. Anne Catholic Church's portion of Samuel Boulevard. It would appear that in order to remain consistent with City policy of not assessing any churches for road assessments we need to take $15,431.00 out of C.I.P. surplus funds to pay the final payment to D.T. Construction. FT/lr attachments SAMLBLVD.001 City Council Minutes May 24, 1988 Item 9: St. Ann's Catholic Church - Revised Final Plat (Tape #1 - approximately 3367) Mayor: How about the assessments for the road Father, I'm wanting to be sure that the Church is not caught in the middle of a contractural obligation to provide, someone is being let out of an obligation for assessment on conetruction of the road because of an obligation of the Church to go in and say, we are a Church, we are not assessed for those kinds of things. Applicant: My understanding of~ about that is that at the purchase of the second tract of property, which was divided into two, an A and B tract, or the second little narrower strip, there was an appendum to that contract, that stated that the Church, because of a mutual interest in roads and development, that the Church would pay for half the cost of development or improving that property. Mayor: Of Woodmoor? Applicant: Of Woodmoor, they also said Samuel, but itw was appended after the Samuel agreement was already, after we already purchased the property. Mayor: $o the Church does have responsibility, yall are going to have to pay for 1/2 of Woodmoor and 1/2 of Samuel, is that correct? Applicant: No not half of Samuel. Mayor: Not half of Samuel? Applicant: No, I don't think so. Mayor: All right, because you wouldn't be assessed because you are a Church; however, the former land owner had that obligation, is that not correct? Applicant: I can't speak to that, I mean I don't know. That would be something the City would know, ! mean I don't own that property, so I don't know. SAMUEL City Council Mint,'~s May Z4, 1988 Page 5 Addition located approximately 600 feet from the northeast corner of Sandy Lake Road and Samuel Boulevard. Date of Planning and Zoning Meeting: April 21, 1988 Decision of Planning and Zoning Commission: Approved (6-0) Tabled from City Council Meeting: May 10, 1988 Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. She stated staff recommends denial due to City's requirements not being resolved. Father Broderick, representing St. Ann's Catholic Church, was present and discussed this item with the Council. Jay Turner, Attorney made a presentation on behalf of the applicant. Applicant Paul Unzicker was also present to discuss this item. Steve Morton, Chief Developmental Inspector addressed the Council concerning requirements of the applicant from the City's perspective. Following discussion of this item Councilman Wolfe moved to approve the final plat for St. Ann's Catholic Church with the acknowledgement that they will pay their one-half cost of Woodmore Drive at the time it is built, pay for the four-hundred (400) linear feet of the water line from Samuel to Woodmore to the water connections and that a future developer building Woodmore Drive will pay for the remainder of the cost from the connection to the east extension of the property line, and in addition, the church is not entitled to pro-rata on the part that is built. Councilman Smothermon seconded the motion. Following further discussion Councilman Wolfe restated his motion. Councilman Wolfe moved to approve the re-submittal of a final plat for St. Ann's Catholic Church with the acknowledgement, in writing from the diocese, that they will pay for one-half (1/2) of the Woodmore Drive cost that abuts their property line, they will pay in whole, the cost of the water line from Samuel Boulevard, four-hundred (400) linear feet east to the water connect, however, the remainder water line to the water connect, four-hundred (400) feet east to the end of the property line, will be the responsibility of future developers and no pro-rata will be charged. Councilman Smothermon again seconded the re-stated motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Pettijohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion. Item 10: Discussion and consideration for approval of expending $500.00 for the City Employee Annual Picnic. Councilman Pettijohn moved to approve expenditure of $500.00 for the City Employee Annual Picnic. Councilman Smothermon seconded the motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Pettijohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion. Item 11: Discussion to consider approval of contract between the City of Coppell and the North Texas Commission for the purpose of developing regional programs both on a national and international level to market the North Texas Region, which includes Dallas County and the City of Coppell and pay to the Commission the sum of $1,105.00 per annum for such services and authorizing the Mayor to sign. Counilman Wilkerson moved to approve the contract between the City of Coppell and the North Texas Commission for the purpose of developing regional programs both on a national and international level to market the North Texas Region, which inclUdes Dallas County and the City of Coppell and pay to the Commission the sum of $1,105.00 per annum for such services and authorize the Mayor to sign. Councilman Smothermon seconded the motion; motion carried 6-0 with Mayor Pro Tem Wilkerson, Councilmen Pettijohn, Smothermon, Cowman, Wolfe and Nelson voting in favor of the motion. Minutes of June 13, 1989 The City Council of the City of Coppell met in a special called Executive Session on Tuesday, June 13, 1989, at 7:16 p.m. in the Council Executive Chambers of Town Center. Those members present were: Mark Wolfe, Mayor Dean Wilkerson, Mayor Pro Tem (late arrival) David M. Nelson, Councilman Tom Morton, Councilman Bill Smothermon, Councilman Jim Cowman, Councilman Ron Robertson, Councilman John A. Nelson, Councilman Also present were City Manager Alan D. Ratliff, City Attorney Larry Jackson amd City Secretary Dorothy Timmons. Item 16: Consideration of a Final Plat for the Meadows Addition, Section Six, located at the southeast corner of Samuel Boulevard and Parkway Boulevard at the request of DT Construction. Date of P&Z Meeting: 5-I8-89 P&Z Decision: Approved (6-0) as submitted. Planning and Zoning Coordinator Taryon Bowman made the presentation to the Council. Ms. Bowman stated that the Planning and Zoning Commission has unanimously recommended approval of this final plat and that the developer has agreed to construct Samuel Boulevard beginning at the point north of Sandy Lake Road, where the existing four (4) lanes end and continuing north along the existing two (2) lanes to the point on Samuel Boulevard where the four (4) lanes begin again. Mr. Gordon Jones, D.T. Construction Company, was also present to discuss this item with the Council and indicated the developers intention to finalize construction of Samuel Boulevard prior to the fall of 1989 opening of Lee Elementary. Following discussion on this item, Councilman Morton moved to approve the final plat with the stipulation that Samuel Boulevard be completed prior to the opening of school for the fall 1989 term. Mayor Pro Tem Wilkerson seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. 16C. Consideration of awarding a contract to construct and install landscaping and irrigation in the medians of Denton Tap Road from the intersection of East Beltline Road and Southwestern Boulevard to Denton Creek to the Iow bidder, Landscape Design and Construction, in the amount of $148,432.00 and authorizing the Mayor to sign. 16D. Discussion and consideration of scheduling a Work Session of City Council with the Coppell Historic District Committee, and others, to review the plans, goals and objectives of that Committee, tentatively scheduled for Monday, February 19, 1990. 16E. Approval of Change Order #2 for the Village Parkway Reservoir project deleting $19,000.00 of site grassing and sodding requirements. Approval of Change Order #6 for the Village Parkway Pump Station project deleting $1,267.00 of site grassing requirements. ]6F. Consideration, discussion, and award of a contract for installation of the Base Bid (w/o rye grass) and Alternates #lA and #lB of the Village Parkway Pump Station Landscaping Project to Landscape Design & Construction, Inc. in the amount of $39,683.00 and authorizing the Mayor to sign. 16G. Discussion and consideration of approving a payment in the amount of $45,430.84 to D.T. Construction, Inc., for the improvements of Samuel Boulevard, a portion fronting St. Ann Catholic Church. 16H. Consideration of awarding a contract for Parkway Boulevard improvement from Alex Drive to Heartz Road in the amount of $I08,711.80 and authorizing the mayor to sign. 16I. Consideration to formally ratify SBS Park Improvements Agreements - Concession Stand and Ball Field Lighting. 16J. Consider approval of an agreement with Univest Properties, Inc., for dedication of right-of-way for MacArthur Boulevard north of DeForest Road. 16K. Consideration for awarding of bid for purchase of water meters to various firms not to exceed $35,000.00 total for FY 1989-90. 16L. Consideration of rejecting bid No. Q 1189.01 for two (2) 800 MHZ Radios. 16M. Discussion and consideration of approving the dedication of an easement for purposes of providing access for City Public Works personnel to maintain the meter and related facilities for the water services to the Christ Our Saviour Lutheran Church on Heartz Road and authorizing the Mayor to sign. 16N. Discussion and consideration of waiving the permit fees, procedures, and size limitation for signs to be used in the upcoming Bond Election. Mayor Wolfe reminded the Council that Items 16A and 16B had been deleted. Councilman Morton moved that the remaining Consent Agenda be approved as submitted and the Mayor be authorized to sign the necessary documents. PAGE 8 OF 9 Councilman Smothermon seconded the motion; motion carried 7-0 with Mayor Pro Tem Wilkerson, Councilmen Thomas, Morton, Smothermon, Cowman, Robertson and Nelson voting in favor of the motion. EXECUTIVE SESSION (Closed to the public) ES-17 Article 6252-17, Senate Concurrent Resolution Number 83; discussion with City Attorney concerning matters involving privileged communication between Attorney and client. PUBLIC SESSION (Opened to the public) There being no further business to come before the Council the meeting was adjourned. Mark Wolfe, Mayor ATTEST: Dorothy Timmons, City Secretary MINUTES 021390 MNTS3 PAGE 9 OF 9 CITY OF COPPELL CITY ;INEER PROJECTS ~E~:\ S~e'~ta-~s M~sin~ But WilI Be ~dded and ~'(1) Ginn, Inc. Projects - see the Ginn, Inc. October 10, 1988, monthly report. (2) Whispering Bills Drainage study, Mapping and DeForest Road Paving Improvements, will be reconfirmed for approvals and project scope, and reactivated. They will probably be conducted by Ginn, Inc. for continuity, workload leveling and cost effectiveness due to corporate knowledge, etc. It has been previously recom~ended that t be done when the property to the north is developed, since there would still be a majority of the Right-of-Way and street length between Parkway Boulevard and Sandy Lake Road built as only a half street.~/~) (4) Parkway Boulevard Paving - will be combined with the Parkway Boulevard West Addition. (5) n.H. 121 Ramps (Between Bethel Road and Denton Creek) - Review and Approval to the T.S.H.D. & P.T. - The ground work for this review has been completed and pending is the development of a recommendation to move forward to the T.S.H.D. & P.T., through the City Manager's Office. (6) Capital Improvement Program - For the next few weeks, special emphasis (time) will be made to review all existing files, programs and recommendations to compile a revised Comprehensive Capital Improvements Program to move forward for prioritization and approval vis a vis any available funding. Anticipated completion date - first of the year. (8) Postal Facility Drainage Bids received August 26, 1988 Contract Approved pending the Minyard Contract on September 27, 1988 Low Bidder - Buckelew Construction Company, Dallas for $473,929.50 Budgeted: $625,000.00 Minyard Contract final approval - October 23, 1988 Notice to Proceed - X Contract Completion - X (9) Subdivision Ordinance Revision August 9, 1988: Initiated the subdivision Ordinance Review C~m~%ttee (SORC). Basically consisting of the current DRC, adding Steve Goram, Director of Public Works.