Sales Tax 09-CN090326
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Keith,
Attached is the revised contract for the streets project. I will be out tomorrow, but feel free to email any questions
you have.
Have a good evening.
Mark
Mark J. Holliday, P.E.
Principal
12160 North Abrams Road, Suite 508
Dallas, Texas 75243
214.461.9867 main
214.461.9864 fax
mholliday@tnp-online.com
www.tnp-online.com
file://C:\Documents and Settings\radloo\Local Settings\Temp\XPgrpwise\49CBB946City_...8/20/2010
SCOPE OF SERVICES
COPPELL RESIDENTIAL STREET IMPROVEMENTS (HEARTZ, DOBECKA, CLEAR
CREEK, WILLOW SPRINGS, AND SHADOWCREST)
The Engineer agrees to render services necessary for the development and completion of the
Project as outlined herein. The Basic Services to be performed by Engineer under this Contract
includes design survey, and preparation of plans, specifications and estimates for the following
elements:
1.Topographic survey and design to replace existing residential streets Heartz (1,300 LF
south of Sandy Lake Rd), Dobecka (600 LF south of Sandy Lake Rd), and Clear Creek
(1,600 LF between Sandy Knoll and Willow Springs). Paving improvements include
reconstruction of the existing streets to match current widths, and include standard
concrete sidewalks to be reconstructed, or wherever possible, existing sidewalks shall
remain.
2.Existing water/sanitary sewer facilities shall be identified, and proposed improvements
shown as necessary. Project includes design of 8-inch water line and 8-inch sanitary
sewer line to replace the exiting utilities within Heartz, Dobecka, and Clear Creek for
the full length of the roadway improvement limits.
3.Significant drainage improvements will not be included in this project. However, TNP
shall evaluate adequacy of street capacities to determine if there may be a need for
possible drainage improvements. If determined necessary to maintain adequate street
capacity conditions, Engineer shall provide design calculations and plan/profile sheets
for the construction of additional inlets and connection pipes. Existing inlet tops will be
replaced, but design of new improvements is limited to extensions of existing pipes if an
additional inlet is deemed necessary, within the limits of construction. Further design of
drainage improvements shall be considered additional services.
4.Topographic survey of Willow Springs (2,600 LF between Sandy knoll and Woodhurst)
and Shadowcrest (2,500 LF between Moore and Villawood Linear Park). Survey shall
be utilized by the City for future roadway replacement design.
BASIC SERVICES:
1.When requested by the City, the Engineer shall attend preliminary conferences with
authorized representatives of the City regarding the project and such other conferences as
may be necessary in the opinion of the City so that the plans and specifications which are
to be developed hereunder by the Engineer, will result in providing facilities which are
economical in design and conform to instruction from the City.
2.The Engineer shall attend such conferences with officials of other agencies including other
engineering and/or surveying firms under contract with the City, as may be necessary in
the opinion of the City for coordination of the proposed paving and related improvements
with the requirements of such other agencies. It shall be the Engineer’s duty hereunder to
secure necessary information from such agencies.
3.The Engineer shall advise the City with regard to the necessity for subcontract work
such as special surveys, tests, test borings, or other subsurface investigations in
connection with design and engineering work to be performed hereunder. The Engineer
shall also advise the City concerning the results of same. Such surveys, tests, and
investigations shall be made only upon authorization by and at the expense of the City.
4.The Engineer shall supply the plans to all known utility companies, including franchised
utilities and pipeline companies which have known existing facilities within the limits of
the Project. One set of dated preliminary plans, and one set of dated and approved
advertising (final) plans shall also be submitted at the appropriate intervals.
5.The Engineer shall provide necessary design field surveys for his use in the preparation of
preliminary and final plans and specifications.
Survey For Design: Provide detailed topographic survey for project along the alignment
corridor of each street. This will include horizontal and vertical location of existing above
ground features and visible utility appurtenances throughout the length of the project corridor
including, but not limited to, existing pavement, fences, water valves, fire hydrants and
manholes. Flowlines of existing inlets will be shot and elevations provided. Survey limits will
be 50’ left/right of the centerline, and side streets will be surveyed for a distance of 100’ from
the connection point. All trees shall be tied within the described corridor. Lead sidewalks to
the house will be tied, along with the locations of any visible sanitary sewer cleanouts.
(a)Survey files for Heartz, Dobecka, and Clear Creek shall be used by Engineer to
design the described paving improvements. Survey files for Willow Springs and
Shadowcrest shall be provided to the City for use in future design.
(b)Establish control network utilizing GPS and City of Coppell published datum.
Unless otherwise required, horizontal datum will be NAD 83 and NAVD 88 for
vertical datum.
(c)Contact utility companies and request them to locate utilities which cross or
come close to proposed facilities. Perform field surveys to tie the horizontal and
vertical locations of these utilities when located.
(d)Establish vertical control benchmarks within the project limits on existing
permanent structures. Tie benchmarks to as-built plans for correlation of datum.
(d) Attempt to tie right-of-way lines and corners if found, as well as fence lines, and
other visible surface features to the survey control network within the proposed
route.
B. PRELIMINARY DESIGN
1.Upon completion of the survey, the Engineer shall then proceed with preparation of the
preliminary design of the project.
a.Plot existing topographic features including pavement & utilities on (11” x 17”) plan and
profile sheets (1”=40’ horizontal and 1”=10’ vertical).
b.Prepare plan and profile drawings of existing and proposed top of curb.
c.Roadway cross sections on 50-foot intervals & driveway cross sections.
d.Provide typical roadway section.
e.Prepare proposed water layout plan views.
f.Provide plan and profile views for proposed sanitary sewer line replacement.
g.Prepare Drainage Area Map (full size, 1:100 scale) for proposed pavement improvements
throughout project. Drainage boundaries will be established through the use of existing
development plans, USGS maps, and other data sources. Field surveying will not be
performed to establish these boundaries. The final Drainage Area Map will include
defined sub-areas with drainage I.D. numbers, area (acres), design frequency, time of
concentration, intensity, runoff coefficients (“C”), and resulting sub-area flow (“Q”)
consistent with the City of Coppell design standards.
h.Provide drainage calculations to confirm street capacities.
i.Show approximate right-of-way, if identified by survey.
j.Prepare and submit any special condition requirements.
k.Show known utility crossings and nearby adjacent utilities as identified from field surveys
and information provided by utility companies and the City’s record drawings.
2.The Engineer shall provide opinions of probable cost, and furnish two (2) copies of
detailed preliminary design plans for the project to the City for review.
C. FINAL PLANS, SPECIFICATIONS, AND ESTIMATE (P S & E)
1.Incorporating all City review comments from the preliminary design submittal, the
Engineer will complete the final plans, prepare contract documents/specifications, and a
final opinion of probable cost. This shall include summaries of bid items and quantities,
but the Engineer does not guarantee that Contractor bids will not vary from such opinion.
Each of these items (2 copies each) shall be submitted to the City for final approval.
a.Develop miscellaneous sheets such as Title Sheet, Horizontal Control Sheet, General
Notes & Quantities, and Standard Details.
b.Prepare Erosion Control Plan sheets (full size, 1:40 scale) for proposed improvements.
The successful bidder (contractor) will be required to supply and submit a formal SWPPP
to the TCEQ as owner and operator of the construction project.
c.Finalize Typical Sections.
d.Prepare Traffic Control Plan sheets (full size, 1:40 scale) and construction phasing plans
for proposed improvements.
e.Prepare Storm Sewer Plan and Profile sheets (full size, 1:20 scale) to account for possible
additional storm sewer inlets/laterals.
f.Prepare final water and sewer plan/profile sheets.
g.Prepare final Paving Plan and Profile sheets (full size, 1:20 horizontal scale) for project.
h.Provide final design cross sections every 50 feet along the project, to be included in the
construction documents.
i.Incorporate comments from the utility companies pertaining to the location of existing
facilities and attend utility coordination meeting among impacted utilities at City Hall.
j.Prepare Striping/Signage Plans (full size, 1:40 scale) for proposed project improvements.
k.Finalize Special Conditions, which will include Special Technical specifications.
l.Meet with City to develop final phasing of construction and traffic control plan (to be
included in construction plans). City will notify the City of Coppell Police and Fire
Departments of all proposed construction phase traffic.
m.Complete quantity take-off and prepare final estimate of probable construction cost based
on final plans.
n.Prepare final bid documents including bid proposal forms, construction plans,
specifications, and contract documents.
2.After receipt of final plan/specifications/contract documents review comments from the
City, the Engineer shall make all corrections noted and then furnish twenty (20) copies of
contract documents and final bid plans to the City for distribution to Contractors for
bidding the Project. Contract documents shall contain the Notice to Bidders, Proposal,
Wage Rates, General and Special Provisions, Special Specifications, Insurance Statement,
Payment, Performance, and Maintenance Bonds, and all other required City Contract
forms.
3.The original drawings of all plans shall be plotted in ink on approved plastic film sheets, or
as otherwise approved by the City Engineer, and shall become the property of the City.
City may use such drawings in any manner it desires provided, however, that the Engineer
shall not be liable for the use of such drawings for any project other than the project
described herein.
D. CONSTRUCTION ADMINISTRATION.
1.The Engineer will assist the City in the advertisement for bids--prepare Notice to Bidders
for required newspaper advertising --and place notice with Texas Contractor magazine and
Dodge Report.
2.The Engineer will attend a pre-bid meeting if deemed necessary by the City.
3.The Engineer shall assist in the tabulation and review of all bids received for the
construction of the improvements, and shall make recommendations to the City concerning
these bids. At any time during the construction of this project, the Engineer shall advise
on special review shop drawings required of the Contractor by the Construction
Contract(s). Such review shall be for general conformance with the design concept and
general compliance with the plans and specifications under the Construction Contract(s).
4.After selection of Contractor(s) and award of contract(s) by the City, the Engineer will
assist in the preparation of contract documents, including contract, performance, payment,
and maintenance bonds and all other related City forms required to initiate construction on
the project(s).
5.Engineer will attend a pre-construction conference with City staff, Contractor(s), and all
affected utility companies.
6.Engineer will provide periodic field representation and will monitor construction progress
as often as Engineer deems necessary, including possible scheduled meetings with the
project inspector and the Contractor(s) to discuss the construction progress. A written
report can be provided to the City after each of these bi-weekly meetings if needed.
7.Engineer will consult and advise the City regarding the need for any contract change
orders and will prepare change orders as required for City approval.
8.Engineer will be available for interpretation of plans and specifications as may be required
by the Contractor(s) in the field.
9.The Engineer will, with assistance from the City Inspector on the project(s), prepare and
process monthly and final pay requests from the Contractor(s) to the City.
10.Engineer will provide, in conjunction with the City, a final inspection of the project and
provide a “punch list” of deficient items to the Contractor(s).
11.Engineer will revise construction drawings as necessary to adequately reflect any revisions
in the construction from that which was represented on the plans and/or specifications.
12.Engineer will provide the City with one (1) set of mylar reproducible “Record Drawings”
within 30 days after the completion of the project including updated digital files of the new
construction for use in the City’s computerized mapping system.
F. EXCLUSIONS
The intent of this scope of services is to include only the services specifically listed herein and
none others. Services specifically excluded from this scope of services include, but are not
necessarily limited to the items listed below. However, in the event the following tasks need to be
performed, the Consultant and City may mutually agree upon a scope/fee amendment to facilitate
the tasks:
1.Certification that work is in accordance with plans and specifications, beyond standard
preparation of record drawings described.
2.Quality control and testing services during construction.
3.Design of water and sanitary sewer lines beyond those described in scope.
4.Design of retaining walls greater than four feet in height that require structural design.
5.Consulting services by others not included in proposal.
6.Title searches, boundary surveys, deed research, or property surveys.
7.Street light illumination design.
8.Right-of-way parcel descriptions.
9.Detailed construction staking.
10.Full time construction inspection.
11.Preparation of easement descriptions and exhibits.
12.Internal inspection of sanitary sewer lines.
13.Trench excavation safety plan.
14.Preparation of significant plan Change Orders or Addendums, unrelated to Consultant’s
errors/omissions.
15.Subsurface Utility Locate Services
16.Structural design
17.HEC II & Hydraulic Studies
18.Additional Public Meetings
19.Environmental investigation
20.Services in connection with condemnation hearings
21.Traffic engineering report or study
22.Preparation of SWPPP documents, review fees, NOT, & BMP inspection.
COMPENSATION
:
The maximum overall fee established herein shall not be exceeded without written authorization
from the City of Coppell, justified by increased scope of services. The following is a summary of
the estimated charges for the various elements of the proposed services:
Part I: Basic Fee (lump sum)
A. Engineering and Surveying for Design.................................................$ 188,000
B. Surveying for Future Design ................................................................$ 42,000
Subtotal: $
230,000
Part II: Additional Services
A. Reimbursable Expenses (printing, as-built prep, cost-plus) ……………$ 2,000
B. Public Meetings (Attendance and/or exhibits)…………. Hourly NTE $ 5,000
Subtotal: $
7,000
Maximum Fee Not to Exceed: $ 237,000
ATTACHMENT A
TEAGUE NALL AND PERKINS, INC.
Standard Rate Schedule for Reimbursable/Multiplier Contracts
Effective January 1, 2009 to December 31, 2009*
Engineering / Technical From - To
Principal $160 - $210 Per Hour
Project Manager $115 - $190 Per Hour
Senior Engineer $110 - $210 Per Hour
Engineer $80 - $140 Per Hour
Landscape Architect / Planner $70 - $160 Per Hour
Designer $85 - $120 Per Hour
Senior Designer $100 - $145 Per Hour
CAD Technician $60 - $90 Per Hour
Senior CAD Technician $75 - $110 Per Hour
IT Consultant $120 - $150 Per Hour
IT Technician $70 - $120 Per Hour
Clerical $50 - $80 Per Hour
Resident Project Representative $70 - $110 Per Hour
Surveying
Survey Office Manager $125 - $170
Registered Professional Land Surveyor $110 - $150
S.I.T. $70 - $100
Senior Survey Technician $70 - $100
Junior Survey Technician $60 - $85
2-Person Field Crew w/Equipment $115
3-Person Field Crew w/Equipment $125
4-Person Field Crew w/Equipment $150
1-Person G.P.S. Crew w/Equipment $125
2-Person G.P.S. Crew w/Equipment $145
3-Person G.P.S. Crew w/Equipment $165
1-Person Robotic Crew w/Equipment $110
2-Person Robotic Crew w/Equipment $130
Direct Cost Reimbursables
Photocopies, Scans & PDF Files: $0.10/page letter and legal size bond paper, B&W
$0.20/page 11” x 17” size bond paper, B&W
$1.00/page letter, legal and 11” x 17” size bond paper, color
$2.00/page 22” x 34” and larger bond paper or vellum, B&W
$4.00/page 22” x 34” and larger bond paper or vellum, color
Plots: $1.00/page 11” x 17” size bond paper, B&W
$2.00/page 11” x 17” size bond paper, color
$4.00/page 22”x34” and larger bond paper or vellum, B&W
$6.00/page 22”x34” and larger bond paper or vellum, color
$6.00/page 22”x34” and larger mylar or acetate, B&W
Mileage $0.55/mile
All Subcontracted and outsourced services billed at rates comparable to TNP’s billing rates shown above.
* Rates shown are for calendar year 2009 and are subject to change in subsequent years.