WA0601-CS090707
(9/16/2010) Keith Marvin - RE: Hunterwood ConcretePage 1
From:
"Lee Halencak" <lee@bowmanconstruction.com>
To:
"'Keith Marvin'" <kmarvin@ci.coppell.tx.us>
CC:
<adrian@bowmanconstruction.com>, "'Albert Samaniego'" <ASAMANIEGO@ci.cop...
Date:
7/7/2009 2:16 PM
Subject:
RE: Hunterwood Concrete
Keith,
I have been able to pull some additional information together that I did not
have previously.
According to our Superintendent at the time, Steve Kennemer, we called in
locates for the existing water line and after it was marked it matched the
plan location. We removed the concrete to install the new line and make the
tie in per plans. After removing the concrete we found the existing water
line was not where it showed on plans or where it had been marked during
locates. The existing was actually in conflict with the proposed location
of the new line.
We had to move the proposed line to the east in order to avoid the existing
line and to make the tie in. This necessitated the removal of additional
concrete to avoid several days' disruption in water service if we had left
the proposed line per plan location.
We were given the green light to remove additional pavement to avoid the
actual location of the existing line. Because of this and the existing line
being marked incorrectly we are requesting additional payment for the
concrete.
My previous email detailed quantities. And yes during the bidding process
approximate quantities were not shown but we did a quantity take off based
on plans in order to come up with a lump sum price. What I was showing you
were our take off quantities vs. in place measured quantities.
For the sidewalk I looked at our measurement sheet for the project. There
are four locations for sidewalk replacement. Three of them are for 6' wide
sidewalk and one for 4' wide sidewalk. I am assuming that the 4' sidewalk
was at the intersection of Dillard and Anderson. There might have been a
panel replacement due to the tie in point. I don't know for sure unless I
visit the site.
Our request for an additional $1350 for pavement replacement is based off
the difference of our estimated take off and what was actually installed.
We are only asking for additional compensation because the location of
existing water line was misrepresented on plans and marked incorrectly by
locators. We do not feel that this was our mistake during the bidding
process or during construction and should not be penalized for something
that was out of our control.
If you would like to meet please let me know your availability.
Lee M. Halencak, P.E.
Jim Bowman Construction Co., L.P.
(9/16/2010) Keith Marvin - RE: Hunterwood ConcretePage 2
1111 Summit Avenue, Suite 1
Plano, Texas 75074
Office: 972-423-1313
Fax: 972-423-9447
Mobile: 972-339-8511
lee@bowmanconstruction.com
-----Original Message-----
From: Keith Marvin [mailto:kmarvin@ci.coppell.tx.us]
Sent: Monday, July 06, 2009 4:04 PM
To: Lee Halencak
Cc: adrian@bowmanconstruction.com; Albert Samaniego
Subject: Re: Hunterwood Concrete
Lee,
Thanks for breaking this item down for us.
As I said last week, we agree that the removal of the headwall structure was
not indicated in the plans. While we feel the cost proposed by Bowman
Construction is on the high side, we agree to this request.
As far as the concrete goes, I'll address the street and walk separately.
The plans indicate that the crossing of Dillard is to be by open cut, or
other than open cut at the discretion of the contractor. The specifications
indicate that pavement repair or bore shall be done in accordance with
appropriate city details. I see nothing in the documents that indicates a
quantity of 27 SY of pavement to be removed and replaced. As this was a
lump sum bid, it is our position that the decision to open cut the street
rather than bore it should have included the full cost of the concrete
replacement. At no time during the removal did the city ask you to remove
and replace any additional concrete other than what was required to comply
with our standards.
We measured the sidewalk today. There are only 3 locations that appear to
us to have been removed, and replaced for a total quantity of approximately
100 SF. Again, this was bid as a lump sum job, with no identified quantity
in the bid documents, and a t no time did the city ask you to remove and
replace anything more than what was required to complete the project.
I am happy to meet with you or Mr. Bowman at the project location to discuss
this further if you wish.
If you would prefer to close this project out, please revise your pay
request to eliminate the additional concrete, and submit a signed original
with an affidavit of final payment. Once these are received we will make
final payment and issue a final acceptance letter for this project.
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
(9/16/2010) Keith Marvin - RE: Hunterwood ConcretePage 3
>>> "Lee Halencak" <lee@bowmanconstruction.com> 7/6/2009 7:55 AM >>>
Keith,
In the research that I have completed about the additional concrete here is
what I have found.
The original bid contained three locations for sidewalk replacement for an
estimated quantity of 90 SF (three panels that are 5'x6'). We actually
replaced four places that totaled 156.2 SF (5.5'x6', 8.2'x6', 7.8'x6', and
6.8'x4').
On pavement the bid contained an estimated quantity of 27 SY (40'x6'). This
was to replace the concrete at the intersection of Dillard and Anderson with
a trench opening of 40'x6'. Based on joint patterns and condition of
existing concrete we ended up replacing additional concrete. The trench
part of the replaced ended up being 36'x6' but we had and additional
replacement of 16'x3.5' on Anderson. Those two measurements were for 8"
pavement to match the existing thickness of Anderson.
Then we match existing thickness on Dillard which is 6". We replaced a
strip that was 36'x2.5' and both radii along with 12' of curb.
Total pavement replacement came to 46 SY which is 19 SY more than the
original estimated quantity. The sidewalk came out to an additional 66 SF
from original estimate.
This is why we are asking for additional compensation to cover the cost of
the additional materials labor and equipment used to replaced the pavement
that we were asked to complete.
Let me know if you need additional information and I will put together what
I can.
Thanks
Lee M. Halencak, P.E.
(9/16/2010) Keith Marvin - RE: Hunterwood ConcretePage 4
Jim Bowman Construction Co., L.P.
1111 Summit Avenue, Suite 1
Plano, Texas 75074
Office: 972-423-1313
Fax: 972-423-9447
Mobile: 972-339-8511
lee@bowmanconstruction.com