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Session and at 7:00 p.m. for Regular Session in the City Council
Chambers of the Town Center, 255 Parkway Boulevard, Coppell, Texas.
The following members were present:
Mark Wolfe, Mayor
Bill Smothermon, Mayor Pro Tem
Peyton Weaver, Councilman
David Thomas, Councilman (late arrival)
Tom Morton, Councilman
Jim Cowman, Councilman
John Nelson, Councilman
Councilman Robertson was absent from the meeting. Also present
were City Manager Alan D. Ratliff, City Secretary Dorothy Timmons
and City Attorney Alternate Bruce Stockard.
REGULAR SESSION (Open to the Public)
Item 1 Call to Order
Mayor Wolfe called the meeting to order.
Item 2 Work Session:
1. Abandonment of sanitary sewer easement.
2. General discussion of agenda items.
Item 3 Invocation
Councilman Cowman led the invocation.
Item 4 Pledge of Allegiance
Mayor Wolfe led those present in the Pledge of Allegiance.
EXECUTIVE SESSION (Closed to the Public)
Item 5 -ES A. Article 6252 -17, Section 2 (f), discussion
concerning the negotiating position of the City
with respect to agreements involving interests in
land and the value of real property.
1. Contract for Real Estate
2. Easements - Grapevine Springs Sewer Line, Fire
Station Site
B. Article 6252 -17, Section 2 (g), discussion
concerning personnel.
1. Personnel.
C. Article 6252 -17, Section 2 (e, Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged
communications between attorney and client.
The City Council convened into Executive Session at 6:09 p.m. on
Tuesday, September 24, 1991 as allowed under the above stated
article. Mayor Wolfe adjourned the Executive Session and opened
the Regular Session at 7:00 p.m. Councilman Thomas arrived during
the Work Session at 6 :30 p.m.
Councilman Morton moved to approve the minutes of September 5, 1991
and September 10, 1991 as submitted. Mayor Pro Tem Smothermon
seconded the motion. The motion carried 6--0 with Mayor Pro Tem
Smothermon and Councilmen, Weaver, Thomas, Morton, Cowman and
Nelson voting in favor of the motion.
Item 7 Citizen's Appearances
There were no citizens who wished to speak at this time.
Item 8 & 9A Consider approval of an ordinance amending the Code
of Ordinances of the City of Coppell to provide
additional alternate members to the Animal Control
Appeal Board, the Economic and Business Development
Board, the Library Board, and the Park Board, and
authorizing the Mayor to sign.
Councilman Morton moved to approve Ordinance No. 91 -525 amending
the Code of Ordinances of the City of Coppell to provide additional
alternate members to the Animal Control Appeal Board, Economic and
Business Development Board, Library Board, and the Park Board.
Mayor Pro Tem Smothermon seconded the motion. Motion carried 6 -0
with Mayor Pro Tem Smothermon, and Councilmen Weaver, Thomas,
Morton, Cowman, and Nelson voting in favor of the motion.
Item 9B Consider approval of a resolution designating an
alternate representative to the American Red Cross as
well as the City's regular representative and authorizing
the Mayor to sign.
Councilman Nelson moved approve Resolution 092491.1 designating an
alternate representative to the American Red Cross as well as the
City's regular representative and authorizing the Mayor to sign.
Councilman Cowman seconded the motion; motion carried 6 -0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Thomas, Morton,
Cowman and Nelson voting in favor of the motion.
Mayor Wolfe then addressed the applicants and asked for them to
come forward to be sworn into office. As each applicant came
forward, they were introduced to the public. Those persons taking
the oath of office were:
Carlotta Moore
Catherine Mooney
Ron Pankey
Lanny Mayo
Carol Williams
Mark Kemp
William Stimson
Mark Weisenbach
Randy Bollig
Mark Pitts
- American Red Cross Representative
- Animal Control Appeal Board
Board of Adjustments
Board of Adjustments
Board of Adjustments /Alternate
- Building and Standards Commission
- Building and Standards Commission
- Building and Standards Commission
- Building and Standards
Commission \Alternate
- Building and Standards
Commission /Alternate
Willian Stimson - Code Advisory and Appeal Board
Randy Bollig - Code Advisory and Appeal Board
Mark Pitts - Code Advisory and Appeal Board
^1
--•,
Board /Alternate
Barbara Baumgarten
John Hill
Kenric Hevron
Jeanne Heath
Mitch Reitman
Larry Wheeler
Michael Cogburn
Karl Guderian
Cheryl Colmery
William Coppola
Danny Watson
- Library Board
- Library Board
- Library Board
- Library Board /Alternate
- Library Board /Alternate
- Park Board
- Park Board
- Park Board
- Park Board
- Park Board
- Park Board /Alternate
Robert Green
- Planning and
Zoning
Commission
Lanny Mayo
- Planning and
Zoning
Commission
Marsha Tunnell
- Planning and
Zoning
Commission
Don Meador
- Planning and
Zoning
Commission
Mayor Wolfe then thanked the applicants and
asked that
they meet
with their Staff Liaisons
to sign their Oath's of
Office. No
further action was required
on this item.
10. Discussion and approval of Library Building Program.
Planning and Zoning Director Gary Sieb made the presentation to the
Council. He stated the design time needed for the Library Building
to be approximately 6 -8 months and construction of the 28,000
square foot facility to be approximately 12 -16 months with a
completion date to be sometime in the fall of 1993. Citizen
Melinda Surbaugh, 371 Harwell, supports the building and wants to
see it built. John Hill, 321 Meadowcreek, stated the document
represents a desire on the part of the citizens of Coppell to build
the new Library as quickly as possible. Dale Griffiths, 538
League, stated great cities are often measured by their public
facilities and this would make Coppell one of the premier cities of
the metroplex. City Manager Alan Ratliff reminded Council that the
cost of the building projected in the plan is more than was
approved in the bond election. Councilman Morton moved that the
building study report be approved and that staff watch the cost
closely. Councilman Weaver seconded the motion. The motion
carried 6 -0 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Morton, Cowman, Thomas and Nelson voting in favor of the motion.
EXECUTIVE SESSION (Closed to the Public)
Item 5 -ES C. Article 6252 -17, Section 2 (e, Senate Concurrent
Resolution Number 83, discussion with City Attorney
concerning matter involving privileged communi-
cations between attorney and client.
The City Council convened into Executive Session at 8 :00 p.m. on
Tuesday, September 24, 1991 as allowed under the above stated
r ' article. Mayor Wolfe adjourned the Executive Session and opened
the Regular Session at 8 :25 p.m.
11. Consider, and to the extent necessary, act upon a proposal
from Dallas County which would involve Coppell's release of
its present dedication right to the Grapevine Springs Pa r k
area, an agreement with Dallas County for the construction of
certain improvements within the park area and a lease of the
area back to the City of Coppell upon completion of the
imnrnvPmPnt_c_
large variance being the cost of erosion control. Dallas County
Public Works Program anticipates having the study completed by
December 1, 1991. There are 16 parking places proposed for the
park area where there are only 8 now. Mayor Pro Tem Smothermon
moved to approve the agreement with the addition of Section 7 that
both the County and City sign off on any plans prior to
construction and that if either side refuses to sign, the agreement
is void. Councilman Cowman seconded the motion. Following further
discussion, Mayor Pro Tem Smothermon withdrew his motion in favor
of a motion to give up Coppell's claim to Grapevine Springs Park in
favor of Dallas County. Councilman Cowman rescinded his second to
the first motion and seconded the new motion. Councilman Nelson
moved to amend the new motion that, if by some circumstances, the
signing of the agreement should fall through, then the County would
deed the property back to the City. Councilman Weaver seconded the
amended motion. Following additional discussion, Councilman Nelson
and Weaver withdrew the amendment and second to the main motion in
favor of a proposed motion to table the item until the next City
Council meeting. Mayor Pro Tem Smothermon and Councilman Cowman
withdrew the motion and second, also in favor of a proposed motion
to table this item until the next City Council meeting. Councilman
Thomas then moved that this item be tabled until the October 8,
1991, City Council meeting. Councilman Weaver seconded the motion.
Motion carried 4 -3 with Mayor Wolfe breaking a 3 -3 tie vote. Also
voting in favor of the motion to table were Councilmen Weaver,
Thomas and Nelson with Mayor Pro Tem Smothermon and Councilmen
Morton and Cowman voting against the motion.
12. Consideration and approval of a Proclamation naming October 6-
12, 1991 as "Fire Prevention Week" in the City of Coppell and
authorizing the Mayor to sign.
Mayor Pro Tem Smothermon moved to approve Item 12 as stated above.
Councilman Cowman seconded the motion. The motion carried 6 -0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Cowman,
Thomas and Nelson voting in favor of the motion.
13. Consideration for a variance from Section 10 -4 -3B and 10 -4 -3D
of the Sign Ordinance which concerns banners and signs
attached to public utility poles. The variance is
requested by the Coppell Fire Department for display of a
banner in observance of Fire Prevention Week to be observed
October 6 - 12, 1991.
Councilman Nelson moved to approve Item 13 as stated above.
Councilman Weaver seconded the motion. The motion carried 6 -0 with
Mayor Pro Tem Smothermon and Councilmen Weaver, Morton, Cowman,
Thomas and Nelson voting in favor of the motion.
14. Discussion and consideration of approving a Budget Amendment
Ordinance to the FY 1990 -91 Budget.
Deputy City Manager /Finance Director Frank Trando made the
presentation to the Council. Mayor Pro Tem Smothermon clarified ,..�
fund balance and funds available for the new fire station site.
Councilman Weaver moved to approve the Budget Amendment Ordinance
No. 91 -526 to the FY 1990 -1991 Budget. Councilman Thomas seconded
the motion. The motion carried 6 -0 with Mayor Pro Tem Smothermon
and Councilmen Weaver, Morton, Cowman, Thomas and Nelson voting in
favor of the motion.
15. Consideration and approval of an ordinance adopting the budget
for Fiscal Year 1991 -92 and authorizing the Mayor to sign.
motion Tne motion carri.ea !� - 1 wltn Mayor Pro Tem Smothermon and
Councilmen Weaver, Thomas, Morton, and Cowman voting in favor of
the motion. Councilman Nelson voted against the motion.
16. Consideration of approval of an ordinance setting the tax rate
for Fiscal Year 1991 -92 at $.673 per $100 and authorizing the
Mayor to sign.
Councilmen Weaver moved to approve Ordinance No. 91 -528 setting the
tax rate for FY 1991 -92 at $.673 per $100 and authorizing the Mayor
to sign. Councilman Thomas seconded the motion. The motion
carried 5 -1 with Mayor Pro Tem Smothermon and Councilmen Weaver,
Thomas, Morton, and Cowman all voting in favor of the motion.
Councilman Nelson voted against the motion.
17. Consideration of an Ordinance adopting the new Fee Schedule
for the City of Coppell with an effective date of October 1,
1991 and authorizing the Mayor to sign.
Councilman Morton moved to approve Ordinance 91 -529 adopting the
new Fee Schedule for the City of Coppell with an effective date of
October 1, 1991 and authorizing the Mayor to sign. Councilman
Nelson seconded the motion. The motion carried 6 -0 with Mayor Pro
Tem Smothermon and Councilmen Weaver, Thomas, Morton, Cowman and
Nelson voting in favor of the motion.
18. Fire Station Site: Review engineering and other feasibility
tests concerning the Council's determination that the three
(3) acre tract of land at the southwest intersection of
Coppell Road and Sandy Lake Road is suitable for the intended
use as a fire station and directing that the "notice of
suitability" called for in paragraph four (4) of the addendum
to the existing contract of purchase, be given, in writing, to
the seller.
Councilman Morton moved that this item be postponed until the
October 8 City Council Meeting. Mayor Pro Tem Smothermon seconded
the motion. The motion carried 6 -0 with Mayor Pro Tem Smothermon
and Councilmen Weaver, Morton, Cowman, Thomas and Nelson voting in
favor of the motion.
19. Consideration of approving a contract with Barton - Aschman &
Associates, Inc. to provide traffic engineering on two (2)
signal warrant studies and seven (7) Multiway Stop Sign
Analyses in the amount not to exceed $12,771.00, and
authorizing the City Manager to sign.
Councilman Morton moved to approve the contract with Barton - Aschman
& Associates, Inc to provide traffic engineering on two (2) signal
warrant studies and seven (7) Multiway Stop Sign Analyses not to
exceed $12,771.00 including any out -of- pocket or incidental
expenses and authorize the City Manager to sign Councilman Cowman
seconded the motion. The motion carried 4 -3 with Councilmen
Thomas, Morton and Cowman voting in favor of the motion and Mayor
Pro Tem Smothermon, Councilmen Nelson and Weaver voting against the
'-' motion with Mayor Wolfe breaking the tie.
20. Consideration and approval of a preliminary plat request for
Turnberry Village, located south of Sandy Lake Road, and east
of the extension of Riverchase Drive, at the request of
Huffines and Partners, Inc.
Mayor Pro Tem Smothermon excused himself from this item for
possible Conflict of Interest. Planning and Zoning Director Gary
Sieb made a presentation to the Council - Mr_ Ri oli +h;m* +h;
NOTICE OF CITY COUNCIL MEETING AND AGENDA
September 24, 1991
MARK WOLFE, Mayor
PEYTON WEAVER, Place 1
DAVID THOMAS, Place 2
TOM MORTON, Place 3
BILL SMOTHERMON, Mayor Pro Tempore,
Place 4
JIM COWMAN, Place 5
RON ROBERTSON, Place 6
JOHN A NELSON, Place 7
ALAN D. RATLIFF, City Manager
MEETING TIME: Executive Session 6:00 p.m. (Closed to the Public)
Work Session 6:30 p.m. (Open to the Public)
Regular Session 7:00 p.m. (Open to the Public)
MEETING PLACE: Town Center - City Council Chambers, 255 Parkway
Boulevard, Coppell, TX 75019
Notice is hereby given that the City Council of the City of Coppell, Texas,
will meet on Tuesday, September 24, 1991, at 6:00 p.m. for Executive
Session, 6:30 p.m, for a Work Session and at 7:00 p.m. for Regular Session
in the City Council Chambers of the Town Center, 255 Parkway Boulevard,
Coppell, Texas. The purpose of the meeting is to consider the following
items:
ITEM DESCRIPTION
REGULAR SESSION (Open to the Public)
1. Call to order
2. Work Session:
1. Personnel policy study
2. Abandonment of sanitary sewer easement
3. General discussion of agenda items
3. Invocation
4. Pledge of Allegiance
EXECUTIVE SESSION (Closed to the public)
5 -ES A. Article 6252 -17, Section 2 (f), discussion concerning the
negotiating position of the City with respect to agreements
involving interests in land and the value of real property.
1. Contract for Real Estate
2. Grapevine Springs Park
B. Article 6252 -17, Section 2 (g), discussion concerning personnel.
1. Personnel
C. Article 6252 -17, Section 2 (e), Senate Concurrent Resolution
Number 83, discussion with City Attorney concerning matter
involving privileged communications between attorney and client
REGULAR SESSION (Open to the public)
6. Approval of minutes: September 10, 1991
September 5, 1991
7. Citizen's Appearances
8. Consider approval of an ordinance amending the Code of Ordinances of
the City of Coppell to provide additional alternate members to the
Animal Control Appeal Board, the Economic and Business Development
Board, the Library Board, and the Park Board, and authorizing the
Mayor to sign.
9. A. Consider approval of an ordinance amending the Code of
Ordinances of the City of Coppell to provide additional
alternate members to the Animal Control Appeal Board, Economic
and Business Development Board, Library Board, and Park Board,
and authorizing the Mayor to sign.
B. Consider approval of a resolution designating an alternate
representative to the American Red Cross as well as the City's
regular representative and authorizing the Mayor to sign.
10. Discussion and approval of Library Building Program.
11. Consider, and to the extent necessary, act upon a proposal from Dallas
County which would involve Coppell's release of its present dedication
right to the Grapevine Springs Park area, an agreement with Dallas
County for the construction of certain improvements within the park
area and a lease of the area back to the City of Coppell upon
completion of the improvements.
12. Consideration and approval of a Proclamation naming October 6 - 12,
1991 as "Fire Prevention Week" in the City of Coppell and authorizing
the Mayor to sign.
13. Consideration for a variance from Section 10 -4 -3B and 10 -4 -3D of the
Sign Ordinance which concerns banners and signs attached to public
utility poles. The variance is requested by the Coppell Fire
Department for display of a banner in observance of Fire Prevention
Week to be observed October 6 -12, 1991.
14. Discussion and consideration of approving a Budget Amendment Ordinance
to the FY 1990 -91 Budget.
15. Consideration and approval of an ordinance adopting the budget for
Fiscal Year 1991 -92 and authorizing the Mayor to sign.
16. Consideration of approval of an ordinance setting the tax rate for
Fiscal Year 1991 -92 at $.673 per $100 and authorizing the Mayor to
sign.
17. Consideration of an Ordinance adopting the new Fee Schedule for the
City of Coppell with an effective date of October 1, 1991 and
authorizing the Mayor to sign.
18. Fire Station Site: Review engineering and other feasibility tests
concerning the Council's determination that the three (3) acre tract
of land at the southwest intersection of Coppell road and Sandy Lake
Road is suitable for the intended use as a fire station and directing
that the "notice of suitability" called for in paragraph four (4) of
the addendum to the existing contract of purchase, be given, in
writing, to the seller.
19. Consideration of approving a contract with Barton- Aschman &
Associates, Inc. to provide traffic engineering on two (2) signal
warrant studies and seven (7) Multiway Stop Sign Analyses in the
amount not to exceed $12,771.00, and authorizing the City Manager to
sign.
20. Consideration and approval of a preliminary plat request for
Turnberry Village, located south of Sandy Lake Road, and east of the
extension of Riverchase Drive, at the request of Huffines and
Partners, Inc.
21. PUBLIC HEARING: Consideration of a z+
#PD -118, from (SF -9) Single - Family -9,
Development Single - Family -9, on property
feet south of Sandy Lake Road, along the
Drive, and containing 47.015 acres, at
Knight Properties, prospective purchaser.
)ping
to
locat
west
the
change request, Case
(PD -SF -9) Planned
ad approximately 2,110
side of Riverchase
request of Heath and
22. Consideration and approval of a preliminary plat request for
Riverchase Estates Addition (PD -118), located approximately 2,110
feet south of Sandy Lake Road, along the west side of Riverchase
Drive, at the request of Heath and Knight Properties.
23. Consideration and approval of an Historic District Zoning Ordinance.
24. Consideration and approval of a resolution establishing a policy to
determine the placement of City employees when implementing a new
compensation plan.
25. Discussion by City Manager of report related to the personnel policy
study.
26. Mayor's Report
27. Liaison Report's
CONSENT AGENDA
28. A. Consideration of approving three (3) drainage easements and two
(2) sanitary sewer easement dedication documents, regarding
Heartz Road Improvements, by the ABQ Federal Savings Bank and
authorizing the Mayor to sign.
B. Consideration of approving an Escrow Agreement with Pulte
Homes of Texas for street assessment in the amount of $72,900
for Coppell Road, and authorizing the Mayor to sign.
C. Consideration of approving a resolution supporting the Traffic
Light Synchronization Program and authorizing the Mayor to sign.
D. Consideration to award bid for an annual contract for cold lay
asphalt material to Vulcan Materials Company.
E. Consideration for awarding a bid for the repair of Subgrade
Failures to Westhill Terrace, Inc., for a total not to exceed
$92,785.00.
F. Consideration to award bid for an annual contract for crushed or
broken aggregate material to Marock, Inc.
G. Consideration for awarding a bid for an annual contract for the
purchase of sign materials to Sargent Sowell, Roadrunner
Traffic Supply, Price Barricade and Signal Company, Inc.,
Highway Signs and Paint.
H. Consideration to award bid for an annual contract for hot mix
asphalt material to Reynolds Asphalt.
I. Consideration of an ordinance abandoning a sanitary sewer
easement no longer necessary for City services, generally
located at the northwest corner of Sandy Lake Road and Heartz
Road, and authorizing the Mayor to sign.
Adjournment
CERTIFICATE
y
Mark Wolfe, Mayor
I certify that the above Notice of Meeting was posted on the bulletin board
at the City Hall of the City of Coppell, Texas on this 20th day, of
September, 1991, at S p.m.
Dorothy Timm ns
City Secretary
CCAGNDA.045