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ST0301A-CS100901 (1/13/2011) Keith Marvin - RE: Bethel Rd - N Wall RemovalPage 1 From: "Dean Dumke" <deand@JRJPaving.com> To: "Keith Marvin" <kmarvin@coppelltx.gov> CC: "Caleb Thornhill" <bct@freese.com>, <cjp@freese.com>, "Tricia Hatley" <t... Date: 9/1/2010 3:33 PM Subject: RE: Bethel Rd - N Wall Removal Keith, As we also discussed this morning, to get in and saw out a footing and try to remove this adjacent to the existing trees will be a greater task than what is shown on your attached mark up of the change order. Saw cutting a 2' piece and removing it in the area of the trees and roots is more of an undertaking than that and the cost will not be the same. We are not just cutting a curb on the street in the wide open area. Since it has been determined that a portion of the footing is on Mr Pajares property, we need to find out the following information: Can the footing stay and the revised footing be installed on top of it per the plan given to us by Freese-Nichols? I still need to be paid for the footing installed after fix has been installed, per corrections. When are we going to get the revised plans for the new location of the wall so that the new footing repair can be placed in the correct location? The footing will be installed on top of the existing footing, per detail given and will bill for the wall according to the contract. If there is no removal to the footing and repairs are made per the detail given by Freese-Nichols then the change order is something that is no longer a discussion, but if the removal of the 2' of footing is something that has to be performed, this change order will be revised to be compensated for the sawing and removal of the necessary footing in the small area that you will be requiring to be removed. Please let me know what it is the City of Coppell would like done in this area. We have ordered steel to make necessary corrections to the footings and existing walls poured. The steel is to arrive on Friday and will be set up for inspection and pour on Tuesday, next week. I would like to get this north wall resolved this week since we have been discussing it moving around and changes since before June 28th and still have no resolve. Please let Mr Pajares that the direction we need to go is to leave existing footing in place so no additional damage occurs to his trees. We will then install the footing on top of the existing footing and install per plan once we have received the plans with the new location. At this point his encroachment issue will be resolved, the backfill can be performed, and the trees live. If we need to discuss this further, please feel free to contact me on my mobile or we can arrange to meet you in the field. Thank you, Dean Dumke Sr Project Manager #469-223-7879 JRJ PAVING, L. P. (1/13/2011) Keith Marvin - RE: Bethel Rd - N Wall RemovalPage 2 _______________________ -----Original Message----- From: Keith Marvin [mailto:kmarvin@coppelltx.gov] Sent: Wednesday, September 01, 2010 11:06 AM To: Dean Dumke Cc: Caleb Thornhill; cjp@freese.com; Tricia Hatley; Marty Murphy Subject: Re: Bethel Rd - N Wall Removal Dean, As we discussed this morning the city does not feel it is appropriate to compensate JRJ for the full value of the footing placed. We base this on the fact that the footing was improperly constructed and is not useable for its intended purpose. Whether the encroachment was there or not, the footing would need to be replaced. The design engineer, at no cost to JRJ, has designed a wall that can be built while leaving the improperly constructed footing in place. It is our position that we are now discussing the cost of removing that portion of the footing that encroaches Mr. Pajares property, rather than the value of the footing itself. I have marked up the change order and attached it below indicating removal of an average 2 feet of footing. The new footing can then be formed and poured on top of the existing one at the appropriate location to prevent further encroachment. If in JRJ's opinion it is faster or easier to remove the entire footing they may do so at no additional cost to the city. I have also placed a call to the property owner to see if they would prefer to leave the concrete where it is to minimize any more tree damage. In the event no removal takes place, there will be no compensation from the city. Feel free to call me to discuss this further. Keith Marvin, P.E. Project Engineer (972) 304-3681 >>> "Dean Dumke" <deand@JRJPaving.com> 8/30/2010 4:06 PM >>> Keith, I need to know if the attached change order has been approved to remove the existing wall off of Luis's property. If so, I will also need a revised set of plans showing the new location of the wall so I can get it staked and reinstalled in the correct location. We are trying to get the steel ordered and move forward on the wall repairs. The goal is to (1/13/2011) Keith Marvin - RE: Bethel Rd - N Wall RemovalPage 3 get the entire north wall poured by the end of next week, but to accomplishing this, I need this last 62' resolved so that we can get this area removed and the necessary steel ordered, installed, and footing poured back. Please advise as to where we are pertaining to this specific location. Thank you, Dean Dumke Sr Project Manager #469-223-7879 JRJ PAVING, L. P. _______________________ JRJ PAVING, L.P. Proposed Change Order 11R DATE: 8/24/2010 TO: City of Coppell PROPOSAL FOR : Bethel Rd II ATTN: Keith Marvin / I Description j - Unit Quantity, Unit Price Total Amount 2 .-C'2 / � ) A C 6 tems 1 Remove Concrete Footing Installed (62' of Wall at Average) SF , $20.40 $8;853'.80' l 2 Excavate & Remove Concrete Footing (62' of W I at 7' average) Day 1 $1,860.00 $1,860.00 u D 3 Haul Concrete to Big City LD ,4' 1 •) $180.00 SM.''S 2-7 Q 4 Cost for Reinforcing Wall Steel (On Site and not Used) LBS 2142 $0.78 $1,670.76 Total if wall not rebuilt, Items 14 $13,104.36 Total if wall is rebuilt in new location, Items 1 -3, with item 206 on contract used to build back wall. $11,433.60 1 (-/6 q'd 0 Item 1 listed pricing is 50% of unit price of contract item 206. / Item 4 will be deleted if the the wall is reinstalled Should you have any questions or require additional information please feel free to call me. Respectfully Submitted, Dean Dumke Sr Project Manager 1805 ROYAL LANE, STE. 107 DALLAS, TX. 75229 Page 1 of 1 PH. 214 - 466 -8340 FAX 214 - 466 -8354 (1/13/2011) Keith Marvin - FW: Bethel Road Reconstruction - New footing placementPage 1 From: Tony Diaz <AD@freese.com> To: "KMARVIN@coppelltx.gov" <KMARVIN@coppelltx.gov> Date: 9/1/2010 9:37 AM Subject: FW: Bethel Road Reconstruction - New footing placement FYI -----Original Message----- From: Tony Diaz Sent: Wednesday, September 01, 2010 9:23 AM To: Caleb Thornhill Cc: Peter Kau Subject: RE: Bethel Road Reconstruction - New footing placement Caleb The Contractor has requested a change from the cement treated flex base backfill to flowable fill behind the abutment. In my professional opinion, the intent of the original requirement is met by this substitution because the CLSM (Controlled Low Strength Material or flowable fill) is less prone to long term settlement, just like the CTFB (Cement Treated Flex Base). I will call Keith shortly to explain our position. Tony Diaz, P.E. -----Original Message----- From: Caleb Thornhill Sent: Wednesday, September 01, 2010 8:56 AM To: Tony Diaz Cc: Peter Kau Subject: FW: Bethel Road Reconstruction - New footing placement Tony/Peter, Can you respond to this from the city? B. Caleb Thornhill, P.E. Freese & Nichols, Inc. 214-217-2282 -----Original Message----- From: Keith Marvin [mailto:KMARVIN@coppelltx.gov] Sent: Tuesday, August 31, 2010 5:14 PM To: Caleb Thornhill Cc: Chris Poteet; CPL03243; Tricia Hatley; Peter Kau; Winston Silvia Subject: Re: Bethel Road Reconstruction - New footing placement Caleb, Can you or one of your other engineers explain how this product is better than the last one? It doesn't seem to match what's called out in the plan. Keith -----Original Message----- From: Caleb Thornhill <bct@freese.com> Cc: Keith Marvin <KMARVIN@coppelltx.gov> Cc: Chris Poteet <cjp@freese.com> Cc: CPL03243 <CPL03243@freese.com> Cc: Tricia Hatley <thh@freese.com> (1/13/2011) Keith Marvin - FW: Bethel Road Reconstruction - New footing placementPage 2 Cc: Peter Kau <vbk@freese.com> Cc: Winston Silvia <was@freese.com> To: Dean Dumke <deand@JRJPaving.com> To: steve@ntbridge.com <steve@ntbridge.com> Sent: 8/31/2010 2:20:33 PM Subject: RE: Bethel Road Reconstruction - New footing placement Steve, From a structural standpoint this will be an acceptable substitute in lieu of the cement treated base as shown on plans. We make this approval with the understanding there will be no change in the unit cost for Bid Item #204. Please resubmit this mix design at a 100 PSI min and we will review and approve accordingly. B. Caleb Thornhill, P.E. Freese & Nichols, Inc. 214-217-2282 From: steve@ntbridge.com [mailto:steve@ntbridge.com] Sent: Tuesday, August 31, 2010 5:20 AM To: Dean Dumke; Caleb Thornhill; steve@ntbridge.com Cc: Keith Marvin; CPL03243; Peter Kau; Chris Poteet; Winston Silvia Subject: Re: Bethel Road Reconstruction - New footing placement CTB Fill at the Abutments: Is there a PSI requirement you are looking for? I would propose to substitute a sand/cement flowable fill--Im pretty sure it was a 3 sack mix we used last On PBGT behind the abutments--I will submit a mix design if you can specify a min PSI required if Flowable Fill is accepted TXI is only making CTB with recycled asphalt right now Steve Goodman NTBC -----Original Message----- From: Dean Dumke [mailto:deand@JRJPaving.com] Sent: Monday, August 30, 2010 05:35 PM To: 'Caleb Thornhill', steve@ntbridge.com Cc: 'Keith Marvin', 'CPL03243', 'Peter Kau', 'Chris Poteet', 'Winston Silvia' Subject: RE: Bethel Road Reconstruction - New footing placement Gentlemen: North Texas Bridge is in the process of ordering steel to make the necessary corrections. I am hoping, by Wednesday, to know when the first section on the north side will be ready for inspection with the first pour either Thursday or Friday this week. Thank you, Dean Dumke Sr Project Manager #469-223-7879 (1/13/2011) Keith Marvin - FW: Bethel Road Reconstruction - New footing placementPage 3 JRJ PAVING, L. P. _______________________ ________________________________ From: Caleb Thornhill [mailto:bct@freese.com] Sent: Monday, August 30, 2010 3:46 PM To: Dean Dumke Cc: Keith Marvin; CPL03243; Peter Kau; Chris Poteet; Winston Silvia Subject: Bethel Road Reconstruction - New footing placement Dean, Please let me know when you guys start setting the rebar for the new footing. We?d like to come out and inspect the placement. B. Caleb Thornhill P.E. 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