Sales Tax 09-CS100930
(2/7/2011) Keith Marvin - FW: Pre-construction Stakeholders MeetingPage 1
From:
Larry Best <larry.best@verizon.net>
To:
Stephen Block <Block@TexasCEF.org>
CC:
Keith Marvin <kmarvin@coppelltx.gov>
Date:
9/30/2010 8:37 PM
Subject:
FW: Pre-construction Stakeholders Meeting
Attachments:
Presentation.ppt
Steve, attached is a presentation that Keith Marvin, Project Engineer - City
of Coppell, delivered tonight to our neighbors about construction on Heartz
Road. In the meeting some residents asked Keith for permission to park in
the concrete lot at 209 E. Sandy Lake Road. I have copied Keith on this
message so he has your contact information. He will be calling you to
discuss this request. Also, Keith has spoken with the person who you are in
negotiations with over the sale of that property regarding utility stubs
that will be provided as a part of this work.
Please let me know if you have any questions.
Lb
P.S. Keith, Steve's other contact information is provided below:
Executive Director, Stephen Block
Texas District Church Extension Fund
7900 East Highway 290
Austin, TX 78724-2499
512-926-4272
------ Forwarded Message
From: Keith Marvin <kmarvin@coppelltx.gov>
Date: Thu, 30 Sep 2010 15:06:18 -0500
To: Larry Best <larry.best@verizon.net>
Cc: Amaris Obregon <aobregon@manaraacademy.org>
Subject: Re: Pre-construction Stakeholders Meeting
Larry,
Attached is the PowerPoint file for the meeting tonight.
Thanks,
Keith
Keith Marvin, P.E.
Project Engineer
(972) 304-3681
>>> Larry Best <larry.best@verizon.net> 9/27/2010 9:06 AM >>>
Keith, we can have the tables setup. Also, just send the PowerPoint file
when you are ready. Looking forward to a productive meeting.
lb
(2/7/2011) Keith Marvin - FW: Pre-construction Stakeholders MeetingPage 2
On 9/24/10 1:31 PM, "Keith Marvin" <kmarvin@coppelltx.gov> wrote:
> Larry & Amaris,
>
> Thank you for your willingness to open your facility to us to host this
> meeting. I think the ability to hold the meeting immediately adjacent to the
> project will encourage greater attendance. This will also allow us to visit
> with individual property owners to address their specific concerns on their
> property rather than having to get back to them at a latter date.
>
> At this time, we plan to bring several people, two sets of plans for the
> project, and an aerial photograph of the area with the new road layout
> superimposed over it. We would appreciate a couple of tables to lay these
> items out on. I will also prepare a brief PowerPoint presentation to
> highlight some of the issues involved in the construction.
>
> I don't anticipate a very big turnout, however it will be nice to be prepared
> just in case.
>
> I'll be in touch next week about the presentation.
>
> Thanks again.
>
> Keith
>
>
>
> Keith Marvin, P.E.
> Project Engineer
> (972) 304-3681
>
>
>
>>>> Larry Best <larry.best@verizon.net> 9/24/2010 1:04 PM >>>
> Keith, I am with Christ Our Savior Lutheran Church on Heartz Road. Amaris
> Obregon, principal of Manara Academy, gave me a copy of your letter inviting
> interested parties to a meeting next week about construction on Heartz Road.
>
> The school and church want to make sure this meeting goes as smoothly as
> possible for you and representatives from RKM Utility Services. We have
> audio and video capabilities in the auditorium that can help you in
> communicating your message more clearly. If you would like to project
> PowerPoint slides or video footage, please send them to me ahead of time and
> we will accommodate this need. Also, we will have microphones ready in case
> there are so many attendees that audio support is useful.
>
> Amaris and I are discussing ways to make our guests most comfortable on this
> evening. Please let us know if you have any special needs.
>
> Thanks for bringing together the neighborhood to share your plans.
>
> Larry Best, Congregation President
> Christ Our Savior Lutheran Church
>
C i t y o f C o p p e l l
STREETS
UTILITIES
EXCELLENCE
ENGINEERING
BY DESIGN
FACILITIES
FLEET
SERVICES
Engineering Department
C i t y o f C o p p e l l
Introductions
Who we are, and why we’re here
Stakeholders –Citizens, Residents, Property Owners, Students
City Staff –Engineers, Planners, Inspectors
Consultant –Teague, Nall And Perkins, Inc.
Contractor –RKM Utilities
Engineering Department
C i t y o f C o p p e l l
Tax 2009 HeartzRoad
Project limits are from Sandy Lake to Westbury Drive.
Ultimate design is for a 35’wide concrete street.
Two 13’Travel Lanes with an 8’Parking lane on the west side of the road.
New 4’Sidewalk on both sides of the road.
Engineering Department
C i t y o f C o p p e l l
Engineering Department
C i t y o f C o p p e l l
4’
35’
4’
Sidewalk
Concrete
Sidewalk
East Side
Street
West Side
Ultimate design is for a 35’wide concrete street.
4’Sidewalk on both sides of the road.
Engineering Department
C i t y o f C o p p e l l
Tax 2009 HeartzRoad
Project was funded through the collection of ¼cent sales tax for every dollar spent on
taxable items in Coppell.
This sales tax was authorized by the voters of Coppell in November 2007.
Surveying and detailed design efforts began in 2009.
On July 8, 2010 the city received 8 bids for the reconstruction of Heartz,
Dobecka, and Clear Creek.
The low Bidder on Heartzwas RKM Utilities in the amount of $534,582.50.
The project was awarded to RKM at the July 13, 2010 City CouncilMeeting.
Engineering Department
C i t y o f C o p p e l l
Tax 2009 HeartzRoad
Construction will be accomplished in Phases:
Phase 1 –New sewer line installed on the west side of the road and west 2/3 of the
road will be torn up and re-built.
Phase 2 –New water line installed on east side of the road and eastern 1/3 of the
road will be torn up and reconstructed.
Beginning as early as October 11, 2010 the roadway will be limited to One-Way
Traffic. Direction of traffic will be southbound from Sandy lake to Braewood.
On-street parking will be prohibited within the project limits for the duration of the
project.
C i t y o f C o p p e l l
Engineering Department
C i t y o f C o p p e l l
Coppell
Why did we decide to make the road
Fire
southbound only?
Station
No. 3
Traffic counts indicate a total volume
of approximately 4,000 vehicles per
day divided nearly equally between
northbound and southbound.
Emergency
Response
The decision was based on
Route
Emergency Response. This area is
served by personnel from Fire Station
No. 3 on Parkway Blvd.
When seconds count, the Fire
Department will have unimpeded
access from the station to the homes
and the school within the project
area.
Engineering Department
C i t y o f C o p p e l l
Where are we now?
Utility companies are wrapping up relocating minor conflicts.
We have entered into a contract with RKM Utilities in the amountof $534,582.50.
RKM Will begin mobilizing and working on Phase I as early as next week.
Closure of northbound traffic will begin no earlier than October11 th.
The contractor has 150 calendar days to complete the project.
We have allocated $40,000 for an early completion incentive.
Engineering Department
C i t y o f C o p p e l l
Contractor’s Proposed Work Schedule
Begin
First
week of
October
15 Weeks
Proposed
Mid-January
Completion
Contract
completion
date first
week in
March
Engineering Department
C i t y o f C o p p e l l
Completion Incentives
Project completion date is The first week in March, or 150 Calendar Days.
The contractor will be awarded a bonus of $1,000 per day
for early completion.
If the contractor fails to complete the project by the contract completion date,
they will be assessed damages in the amount of $1,000 per day.
Engineering Department
C i t y o f C o p p e l l
Potential Traffic Concerns
Increase in traffic on alternate streets and Increased traffic in alleys.
School congestion during morning drop-off and afternoon pick-up.
Drivers finding alternate locations to drop off or pick up students.
Disregarding traffic control devices.
With the opening of Manera Academy last year we have spent considerable
time evaluating traffic patterns in this area. Once construction begins we will
monitor these and any other issues that may arise.
We will take action if issues arise that pose a safety hazard,
or create an undue hardship on adjacent property owners.
Engineering Department
C i t y o f C o p p e l l
Contact Information
City of Coppell Engineering Department –972-304-3679
General questions and concerns with traffic.
Rick O’Dell, Construction Inspector –469-576-7709
Specific project related questions or concerns.
RKM Utilities –Hertz Road Contractor
Shane Huffman –Project Manager –972-241-2621
Engineering Department