ST8806-AG 890328fUBM!SSION DEADLINE: 5:¢ ~.m. Monday - 8 Days Preceding '.ty Council Meeting
Rev.: E.ffective 1/20/88
AGENDA REQUEST FORM ·
FOR CITY COUNCIL MEETING: March 28, 1989 ,~
I. REF/FILE NUMBER :
II. ITEM CAPTION : Discussion, consideration and approval of a Professional
Services work order to Ginn, Inc. for the design and preparation of contract documents for
bidding the construction of Parkway Boulevard, the remaining half street to the east of Town
Center not to exceed $19,000 and authorizing the Mayor to sign.
III. ACTION RECOMMENDED Almlml~.OVAL
' Russell R. Doyle, P.E.,~ity Engineer
IV. REP. IN ATTENDANCE A: STAFF - Frank Trando, Def~._, Citynu~;/ Manager/Finance Dir.
B: OTHER - Ginn, Inc.
V. NOTIFICATION TO :
METHOD OF CONTACT :
DATE :
VI. FINANCIAL REVIEW : 1. BUDGETED ITEM : X YES NO
2. BUDGET AMOUNT : $128,700 (Approved 2/9/88
(see attached}
3. ESTIMATED AMOUNT FOR THIS ITEM :
4. AMOUNT OVER OR UNDER BUDGET :
5. LOW BIDDER RECOMMENDED : YES NO
SOURCE OF FUNDING
CO'S OR BONDS FUNDS : Bond Funds
(Series or year authorized) : 1984
OPERATING BUDGET (Account Number) : N/A
OTHER :
AGENDA REQUEST FORM
DMEMOI
SUPPORT DOCUMENTATION FOR AGF'-~\ ITEM
* DATE RECEIVED *
* TIME *
* To be completed by City Manager Dept.*
****************************************
SUPPORT DOCUMENTATION SUBMITTED AMOUNT PER/SET NO. OF PAGES DATE SUBMITTED
MEMORANDUMS ....................... :
LETTERS ........................... :
REPORTS ........................... :
BILLS ............................. :
BID ............................... :
CONTRACT/AGREEMENT ................ :
MINUTES ........................... :
ORDINANCE ......................... ;
RESOLUTION ........................ :
PROCLAMATION ...................... :
MAPS .............................. :
ZONING PLANS ...................... :
PRelIMINARY PLATS ................. :
FINAL PLATS ....................... :
SITE PLANS ........................ :
LANDSCAPE PLANS ................... :
ARCHITECTURAL RENDERINGS .......... :
OTHER ............................. :
REVIEWED BY (If applicable) SIGNATURE DATE REVIEWED
CITY ATTORNEY ..................... :
FINANCE DIRECTOR .................. :
OTHER ............................. :
SUBMITTED BY SIGNATURE DATE SUBMITTED
DEPAR%MENT ........................ :
DEPARTMENT DIRECTOR ............... : ~~/~~
APPROVED BY · SIGNATURE ~ DATE APPROVED
CITY MANAGER ...................... :
DENIED BY SIGNATURE
CITY MANAGER ...................... :
Additional documentation required
Need for further discussion
Submitted after deadline
At the request of
CITY MANAGER'S COMMENTS/RECOMMENDATION FOR AGENDA ITEM
COMMENTS/RECOMMENDATIONS
AS stated in the attached memorandum fund you have
previously approved funds for this project. This item
provides for the approval of hiring Ginn, Inc. to prepare
the design for Parkway Boulevard in an amount not to exceed
$19,000. We recommend that you approve this work order.
March Z3, 1989
MEMORANDUM
TO: Alan D. Ratliff, City Engineer
FROM: Russell R. Doyle .E., City Engineer
~--
RE: CONSTRUCTION OF THE REMAINING ONE HALF OF THE
PAVEMENT FOR PARKWAY BLVD. EAST OF TOWN CENTER
On February 9, 1988, the City Council approved subject construction as a part of a
group of projects funded by Surplus 1984 Bond Funds. Attached is the briefing memo
for that Agenda Item No. 7, the Minutes from the February 9, 1988 Meeting and the
project sheet providing the original information, project description, cost estimates,
etc.
This request is to receive approval for the funding of $19,000 for engineering services
that are required to take existing design drawings for the street improvement, conduct
surveying ~nd engineering in the preparation and completion of those design drawings
for bidding of the construction of this project.
If the $19,000 is approved, we will have Ginn, Inc. complete the design drawings,
prepare contract documents, bid the project and return to the City Council seeking
the award of the Construction Contract. Ginn, Inc. estimates that the time required
for design and receiving bids would be four (4) months and then it would take about two
(2) months to construct the road. Therefore, if approved 3-28-89, the roadway could
be open to traffic by October 1, 1989.
RRD/sp
Attach.
February 4, 1988
Memorandum
To: Mayor & Council
Via: Alan D. Ratliff, City Manager
From: Frank Trando, Finance Director~/
Subject: Approval to Spend Surplus Bond Funds
The purpose of this agend~ item is to gain approval to spend the surplus
1984 Bond Funds.
As you are aware, the staff has been reviewing this for several months.
We have determined that in the Street portion of the 1984 Bond Election,
$515,000.00 can be spent on other projects. Ail of the other projects
that were stipulated in the Bond Election have been, or will be
completed in the near future. We are recommending the following:
1. Drainage along Bethel Road. Cost $250,000.00 (see attached)
2. Complete Parkway Boulevard. Cost $128,700.00 (see attached)
3. City-wide mapping. Cost $52,000.00 (see attached)
4. DeForest Road re-paving. Cost $50,000.00 (see attached)
5. Samuel Blvd. paving. Cost $30,000.00 (see attached)
6. Study on the Whispering Hills drainage problem.
Cost $3,300.00
Total amount of request $514,000.00
The Fire Prevention portion of the Bond Issue has approximately
$196,568.00 remaining. We have one item left to complete and that is
the purchase of approxtmatley one (1) acre of land for a third Fire
Station. Therefore, we will be in the process of looking for this site.
The Municipal Service Center has approximately $10,832.00 left over from
the construction of the Service Center and the purchase of the land. We
request the following:
1. Crack-sealing the parking lot and driveway at the Service
Center. Cost $3,300.00,
2. The purchase of an ice machine for the Service Center. Cost
$1,500.00,
3. The purchase of eight (8) lateral file cabinets. Cost
$2,150.00,
4. Purchasing room dividers to insure more privacy for the
foremen in their day to day business. Cost $1,140.00,
5. Purchase of a bulletin board/chalk board. Cost $129.00
6. The purchase of a projection screen. Cost $68.00,
7. The purchase mini blinds (see attached memo). Cost $658.00
8. The purchase of a base radio unit for communications between
Public Works and employees in the field. Cost $1,800.00
Total amount of request $10,745.00
The Emergency Warning System has approximately $3,578.00 left in it. We
recommend the following:
1. One (1) cellular phone (see attached memo to Mayor &
Council from Alan D. Ratliff, 12-1-87). Cost $1,100.00
2. Ham radio for communication with the R.A.C.E.S. group during
severe stoms, and to provide the City with an alternate method
of communication with "the outside world" should a
catastrophic disaster strike. Cost $800.00
3. Color weather radar for storm tracking. This would not be a
stand-alone system, rather a receiving link from the
R.A.C.E.S. weather radar. The transmission originates from
south Dallas County, and is re-broadcast from downtown Dallas.
Several area Cities are presently using this service. Cost
$700.00
4. Stand alone weather station. This equipment may be purchased
and installed in the City Dispatch center to provide local
weather data 24h~s per day. Cost $700.00
Total amount of request $3,300.00
In conclusion, we are requesting that you allow us to purchase the above
mentioned items. I wish to emphasize the fact that all of the proposed
projects that were identified in the Bond Program have been completed,
or are in the process of being completed. The funds that we propose to
spend are the remaining funds, therefore, if the aforementioned items
are approved, we can close out the Bond Funds.
Thank you for your consideration. If you should have any questions
please do not hesitate to call me.
FT/ir
attachments
SURPL.BND.FUNDS
FINANC
Minutes of February 9, 1988
City Council
and Beltline Road, at the request of Dunning Development. Mayor Pro Tem
Stanton seconded; motion carried unanimously with Mayor Pro Tim Stanton,
Councilmen Pettijohn, Morton, Smothermon, Cc~.~an and Wolfe voting in
favor of the motion.
OTHER BUSINESS
Item 7: Discussion and consideration of approval of expending surplus
funds of the 1984 Bond Election.
Following review of this item Mayor Duggan requested the Council to
prioritize staffs recommendation of projects for spending of surplus
1984 Bond Funds which will be reviewed and addressed at the scheduled
City Council Work Session, February 16, 1988. Following discussion
concerning the re-paving of DeForest Road and the cul-de-sac at Warren
Court, City Engineer Wayne Ginn stated that the funds estimated for
DeForest Road ($50,000.00) would allow for the construction of a
temporary asphalt cul-de-sac at Warren Court. Following further
discussion Councilman Smothermon moved to adopt the City Manager's
recommendations of expenditures for the surplus 1984 Bond Funds.
Mayor Pro Tem Stanton seconded the motion; motion carried unanimouslv
with Mayor Pro Tem Stanton, Councilmen Pettijohn, Morton, Smothermon,
Cowman and Wolfe voting in favor of the motion. Councilman Smothermon
amended his motion to adopt the City Manager's recommendations of
expenditures for the surplus 1984 Bond Funds and to add to the list the
construction of a temporary asphalt cul-de-sac at Warren Court Mayor
Pro Tem Stanton seconded the amended motion; motion carried unanimously
with Mayor Pro Tem Stanton, Councilmen Pettijohn, Morton, Smothermon,
Cowman and Wolfe voting in favor of the amended motion.
Item 8: Discussion and consideration of approval of the purchase of a
half-page advertisement in the Metrocrest News Progress Edition
to be published on February 25, 1988 in the amount of $659.90.
Following discussion of this item Councilman Morton moved to approve the
purchase of a half-page advertisement in the Metrocrest News Progress
Edition to be published on February 25, 1988 in the amount of $659.90.
Mayor Pro Tem Stanton seconded the motion; motion carried unanimously
with Mayor Pro Tem Stanton, Councilmen Pettijohn, Morton, Smothermon,
Cowman and Wolfe voting in favor of the motion.
Item 9: Discussion and consideration of approval of an agreement
between the City of Dallas and the City of CoppeI1 for raw
water purchase from Denton Creek to fill and maintain constant
pool of lake at Brown Park and authorizing the Mayor to sign.
City Manager Alan D. Ratliff informed the Council of a correction in the
estimated amount of $786.53 which was $250.00 under-estimated because of
the initiation fee charged by the City of Dallas, and advised the
Council that funds are available in the budget for this item for a total
amount of $1,036.53. Councilman Morton moved to approve the agreement
between the City of Dallas and the City of Coppell for raw water
purchase from Denton Creek to fill and maintain constant pool of the
lake at Brown Park in the amount of $1,036.65 and authorized the Mayor
to sign. Councilman Smothermon seconded the motion; motion carried
unanimously with Mayor Pro Tem Stanton, Councilmen Pettijohn, Morton,
Smothermon, Cowman and Wolfe voting in favor of the motion.
CONSENT
Item 10A:Discussion and consideration of approval of an ordinance
concerning the Texas Waste Management contracted (CPI) increase
of 2.81 on residential and commercial waste collection prepared
by Larry Jackson, City Attorney and authorizing the Nayor to
sign.
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I. Right-of-Wey Notes
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