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SWM-CS071108 Meeting Agenda For City of Coppell, Texas Stormwater Management Plan Coordination Thursday, November 8, 2007 1. Introductions 2. Summary of the Stormwater Management Plan (SWMP) a. Discussion of Minimum Control Measures (MCMs) i. Public Education and Outreach ii. Public Involvement /Participation iii. Illicit Discharge and Elimination iv. Pollution Prevention and Good Housekeeping for Municipal Operations v. Construction Site Stormwater Controls vi. Post - Construction for New /Re- Development vii. Authorization for Municipal Construction 3. Review of Departmental Responsibilities a. Community Information Officer b. Community Program Coordinator c. City Engineer d. Director of Public Works e. City Attorney f. Director of Parks of Recreation 4. Implementation Schedule a. January 8 — City Council Work Session Briefing on SWMP b. January 22 — Council Agenda Item; Adoption of SWMP c. February 13 — Deadline to Submit Notice of Intent and SWMP to State 5. Questions /Comments /Discussion � Mehta West Brashear Group LLC Consulting Engineers 4141 BLUE LAKE CIRCLE, SUITE 133 • DALLAS, TX • 75244 PHONE: 972.392.7340 • FAX: 21 4.550.2536 THE PROBLEM: tT Public works professionals always have to wear 5 different hats. New work .• requirements come from every direction. If you didn't think you already had iv lit enough to do another set of regulations requiring a lot of new work has been MI thrust upon you, the Phase 11 Stormwater Program. Add to this a new initiative by the EPA to expand reporting requirements so that they include detailed cost Mari Zil and expense information and you can see that your workload is going to increase. y'tiIg ; vois THE SOLUTION: a� ASIST is the only off - the -shelf system available for managing every component i ,,, , , of your Stormwater program, including cost and expense information, which is why it is already being be used by cities in your state today. What makes ASIST so unique? For starters it was developed specifically for the Phase II stormwater program back in 2000. Years before the Phase II program officially began ASIST was already being used by cities who wanted to get a head start on implementing their Stormwater program. Today ASIST is the only sensible software choice for your stormwater program. If you have been running a stormwater program you already know how difficult and expensive it can be. Identifying and mapping outfalls, implementing a construction site inspection program, creating a public education program, tracking field inspections and hunting down illicit discharges are just a few of the things you have to do. And if that is not enough you also have to prepare reports that document everything you did. The last thing you need is to get to the end of the year and spend 80, 120 or more hours working on your annual report yet that is what most cities are doing today. ASIST tracks every component of your stormwater program and that means ASIST prepares the report on your program in minutes instead of hours or days. The fact that ASIST is used in 38 states is a testament to its ability to meet individual state permitting requirements. But the greatest testament comes from our users. • "We have been using ASIST to manage our outfall inspection program for 4 years. We couldn't manage so much information without it." (Jimmy Brock, TX) • "ASIST has made generating annual reports effortless." (Tom Nigosanti, CT) • "You guys did a good job with making it easier to do my job." (Hillary Repik, SC) • "With ASIST I was able to produce my annual report by just clicking a button." (Joan Eichorn, IN) • "ASIST is used by every city in the state of Maine and it has made their job easier." (David Ladd, Maine DEP). www.asist.net 800 - 879 -0655 info @asist.net ASIST Enterprise capabilities f ASIST Enterprise is the only software system that can track every "� ea °� ,�„ _ De -Icing Operations • Outfalls component of your stormwater program. Of course ASIST began modestly - immune , More than 70% of all stormwater programs have a de -icing program. If • Stormwater facilities aesyseme 2 mod ules, one for outfalls and the other for stormwater facilities. ...MI ` "" ` `' ` with only you put it on the street it will end up in your storm sewers and that is Y Y P p� Y Construction sites 1 why input and recommendations over the last 7 years has led to the m i t y A SIST gives you all the tools you need to track de-icing routes • Citizen complaints expansion of ASIST into its present form. Now there are many extra tools i �. �t,m =r- and track the material that was applied to the roadways. It also allows • Businesses to track information for your program. We have highlighted just a few here." 1 reetemsiade , you to store information for all your de -icing materials storage facilities. • Street sweeping ....,-,...... 1 • De -Icing operations Outfalls and Stormwater Facilities , # Hazardous Spills • Hazardous spills Having an inventory of your outfalls and stormwater facilities is necessary ! 4 rF,eidInspection- 06/08/20 � If it was spilled on the road where will it go? You ,./ 0 Q ,i9 a Watersheds to run your illicit discharge program and your pollution prevention and good _ & guessed it and ASIST has the tools to keep track of • Receiving waters - - ,°''' -im" 1 " 1 '.v '"-- t- I "'" 1 . Bn"—ent I "--'' t ''ote Orde• housekeeping program. ASIST can categorize your entire inventory and hazardous spills, whether they are reportable or not. ,erl 1g. = I • Wetlands comes with the tools to record field inspections, illicit discharges, lab Secondary bxpect¢rtdeme John ler - 1 inpeea, 1 1 With ASIST you can also track cleanup actions, Field inspections • sampling, work orders and enforcement actions. ASIST will also track REFRECn semer CendAi¢n keel I inspeCes GLa -r on r I I enforcement actions, lab work and quickly email all M c '_ _¢. F"---, - I Oep ct Co 1 11 when inspections are due and you can quickly retrieve data and generate results to your reporting authority. -im e Since Lest Precedet l t P I • Lab sampling and analysis reports with one click of the mouse. OuenffiY lest ikeceda:bn: 1 1 Y Lest Premptation-YD. I>ia 1 Watersheds Erosion runoff controls �mletbadlJPG W,ndov.s Pi I • Post construction runoff • The EPA wants to move all stormwater program permits controls r ywe an ASS esame tss , e Construction Sites IF >_e, I F, I. e" I Stt¢ch,tea IF rma lI to watershed based permits Already several states are 4. Q to - M dr - Enforcement actions � - r ' With ASIST you can keep track of „ deropec° n • Emei I iieic Levet I Lo. I im th i s. ASIST i s th on sys th h as • �o.e, °•.a ""•" gym ;n ° � construction projects and have the "` `" 0 ' ' � ee 1 l 4Ea¢t 1 I I the tools you need to characterize your watersheds, set • Work orders A9efe¢d cf - m aB� ti¢meCIL L- E� I I* t.e„ I • Linked documents such as: ability to record plan reviews, field _ up • sampling locations, store sampling results and be . ... 1 ° I 4 Paper Li %G.s= l :: I 44.,1 . 11.,......1 4 II o Photos m . inspections, track post construction , . b , ' , 45edgnenl. j -0Lewn I °¢ br,1 I used to support a TMDL program i,a., 0 Documents ,._ runoff controls, contractors, > enforcement actions, complaints 1 1 ! Receiving Waters o Pdf .rp,,,At amp, once H ; about the project, work orders and a Q '1 o Cad With ASIS you can also store comprehens ~°° — h I create custom inspection forms. information about the waters that end up receiving our o and more ; ' ASIST will also let you record • Field data collection . „ „� runoff. You can also track sampling locations and sampling events Vi_ i _ , i! • i mportant information about the Q i d- performed as part of a water quality monitoring or TMDL program. • Integration with GIS project such as pre and post- Custom report writer development imperviousness and canopy. Only A SIST o ffers such a ' - ' P P PY• Y ! r ' °r, ' Public Education • Email notifications l comprehensive set of tools to manage your construction runoff and post- „ r ASIST has all the tools you need to keep track of all of your public • Import external data sources construction runoff controls program. €-- Q E 1 education activities, expenses and audiences. From direct mail to school • Automatic scheduling of � � '` � ° � ” "' " ; inspections t progra AS IST tracks all of your public education e p Citizen Calls • Inspection costs How do most Phase II cities keep track of calls and complaints? Usually on paper s Employee Training • Citizen call costs or a spreadsheet. That is why we have a citizen complaints module. With it you °” ° " "` Track all training activities, attendees, certifications and expenses using • Work orders costs can log all citizen calls and complaints, assign them to a department or person, r ! �..T: ,; ASIST. Report them easily with a click of your mouse. generate work order requests, track field inspections and follow -up actions and WF » The list above is just a sample. quickly email results internally or to the caller. _ Stormwater Mana Plans ASIST can do many more things ASIST can convert your Stormwater management plan into a for your stormwater program. � .i !� �s � � Y 9 P Businesses powerful tool by allowing you to record individual work activities for Learn more on the web at: Phase I stormwater programs are required to inspect businesses but many Phase II . r �. each BMP identified in your plan. You can also store labor and programs do this as well. The Business module allows you to create individual records " non -labor related expenses for every work activity. WWW•A►SIST.NET for every business in your jurisdiction, categorize the businesses based on activity �; I type, perform field inspections, track lab sampling events, track illicit discharges to or a - �.-., Reports Phone: -. = , r r t• I u p from the site and track permits. The Business module has become so popular ° '' ' -E--- .. 1 1 1 The bottom line is that you need to report all of your information 800 - 879 - 0655 amongst some of our users that we are, with their help, adding additional features to _ ---0--;t; .-_,- , w and ASIST makes it easy. With just the click of the mouse you can Email: allow for backflow prevention devices and inspections and grease trap inspections. _ have a one summar a e of your illicit discharge program info@asist.net Keep your eyes on ASIST. � ° "�"° `�' p g Y y g e p g ram or a info @ — several hundred page report that shows all information in detail. ,a- o „, - == . - ASIST also has a custom report writer and if that isn't enough you Street Sweeping o - can send us your report requirements and we can convert them It's not glamorous but it has to be done and ASIST is the only software on the market : o ..= into ASIST. that has tools to track street sweeping routes, events and debris collected. �"�" "`_ °" DBSP, Inc. PO Box 11489 Fort Worth, TX 76110 May 31, 2007 GAO investigation says: EPA needs to issue additional stormwater regulations In 2006 the Government Accountability Office conducted an investigation to G A 0 evaluate and determine the overall cost and burden of implementing a Phase Accountability * Integrity *Reliability II stormwater program in a small community. The GAO surveyed all 50 states and collected sample information from 130 communities. In May 2007 they delivered their results to the Senates Environment and Public Works Committee. The GAO found that "any assessment of program burden will be hampered by limited and inconsistent data" and as a consequence of this they were requesting that the EPA "issue guidance and consider regulatory changes" requiring communities to more thoroughly track and report cost information. Furthermore the GAO stated that "EPA will find it challenging to meet its goal to examine Phase II implementation starting in 2012." It appears more changes are coming for your stormwater program. One of the biggest burdens, and the one least discussed by regulators, is how to manage your program so that you can (1) demonstrate you are complying with all program requirements, (2) pass a program audit and (3) create your annual reports. If you cannot do these three things then all of your other efforts will be for nothing. In short the way the stormwater program works is that you have to prove that you are in compliance otherwise you are out of compliance. Being out of compliance may subject you to civil and administrative fines. As reported in June 2006: "The City of Dallas has agreed to entry of a consent decree requiring it to spend $3.5 million to upgrade its stormwater system. The city will also pay an $800,000 fine, and will be subject to continuing monitoring by EPA." Is this what you want? We didn't think so.