SW10/11-110222I_� 0101 M-1 1 91 9111 41 If "I'JUT
T H E C 1 T Y O F
COPPELL
DEPT: Engineering
DATE: February 22, 2011
ITEM #: 13
WORK SESSION CONSENT IZI REGULAR
ITEM TYPE CONTRACT /BID or PROPOSAL
ITEM CAPTION:
Consider approval of renewing the existing contract for "Sidewalk Pavement Repairs" with California Construction LLC
in the amount of $150,000.00, as provided for in the IMF; and authorizing the City Manager to sign and execute any
necessary documents.
GOAL(S):
EXECUTIVE SUMMARY:
This contract extension will allow California Construction to continue sidewalk repairs throughout the City.
Staff will be available to answer any questions.
FINANCIAL COMMENTS:
Funds have been budgeted in the Infrastructure Maintenance Fund for this contract.
RECOMMENDED ACTION:
ACTION TAKEN BY COUNCIL:
Staff recommends approval of this contract extension.
APPROVED BY
CITY COUNCIL
ON ABOVE DATE
Motion to Approve
M - Tunnell
S - Hinojosa- Flores
Vote - 7 -0
Sidewalk Contract extension -1 AR
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering /Public Works
FROM: Michael Garza, E.I.T., Graduate Engineer
DATE: February 22, 2011
RE: Consider approval of renewing the existing contract for "Sidewalk Pavement
Repairs" with California Construction LLC in the amount of $150,000.00, as
provided for in the IMF; and authorizing the City Manager to sign and execute
any necessary documents.
On May 11, 2010 the City Council awarded the contract to California Construction LLC in the
amount of $125,000.00. The original contract has a clause that allows the City Council to extend
the contract for 4 additional one -year periods as deemed in the best interest of the City.
The Engineering Department has been pleased with the work that California Construction LLC has
completed and would like to renew the contract for the 2010 -11 fiscal year. With the rise in cost of
materials and the amount of sidewalk that needs to be replaced this year, the unit prices have
increased by 10 %. The estimate for approximately 25,000 square feet of sidewalk and other
appurtenances is about $125,000.00. It's our opinion that $150,000.00 will complete this year's
entire list totaling 132 locations (see attached map). The area of repair often exceeds the identified
area, and we are forced to either ask for additional funds, or not make some of the repairs on the
list. The contract was bid as a unit price contract, and the additional $25,000.00 will allow us to
repair an additional 5300 square feet of sidewalks.
Staff recommends the award of the "Sidewalk Pavement Repairs" project to California
Construction, LLC in the amount of $150,000.00.
Staff will be available to answer any questions at the Council meeting.
Steel Market EL&ing Trendg
January 3, 2011
Aa you know, robar prices have increased dramatically the past few months. We have seen
12rices increase 4 times in the 12ast coyple of months. While we have no idea what hapgens
next in rebar pricing, the mills and steel trade L?ress suggest additional increases MgZ be coming.
These sources of information offer some reasons for this, including: '
Scrap steel primes have recently risen dramatical|y--asmuch as 40-50%. Rebaria
generally made of about 90-95% scrap steel in the U.S. Reasons given by the mills and
trade press for this increase include:
o The recession has caused less scrap steel available aa fewer cars and other
steel products have been sold the past 3 years, thus fewer were scrapped
o International demand, particularly from China, India, Brazil and
certain emerging/3rd world economies, those economies have apparently
come out of the global slowdown more quickly
Certain other international rebar suppliers have found better markets for their products
in those emerging economies, therefore they have not shipped nearly as much rebar into
o This may change sometime in the future as the prices have risen no much that '
countries such as Turkey are now more interested in shipping rebar into the U.S.,
but these shipments t reach the U.S. before March o1 the earliest, and the
Turks tend &o price their products within $.O1/|bof domestic nabar.
The pdoo of steel tends to run in pana||m| with the prices ofoil & other energy sources and
oil prices have run up since last summer.
While we are limited in what we can do about such macro economic issues as noted above, we
are doing all we can to cushion the impact to our customers and to RCI.
Paul Lemke
Denton County
Dallas County
DATE ADDRESS
201 0 -201 1 SIDEWALK REPAIR ^�°
LEEErv°
COPPELL QUADRANT A
—1— L—L
SCALE: 1 = 37S'
1— —E
COPPELL
■ 4 °RArvT MT
2010/02/28 Parkview /Quiet Valley
S ° K RE-1—
Denton County
Dallas County
A -13 2010/06/22 Clear Haven 301
DATE ADDRESS
SIZE(s.f.)
A -1
2007/04/17 Woodcrest 124
48
A -2
2010/02/28 Parkview
20
A -3
2010/02/28 Parkview /Quiet Valley
16
A-4
2010/03/18 Thompson 608 -616
420
A -5
2010/03/18 Phillips 644
175
A -6
2010 /03/18 Andover 642
32
A -7
2010/04/30 Laguna 954
10
A-8
2010/05/13 Meadowglen Cir 141
100
A -9
2010/05/30 Burns Crossing
340
A -10
2010/06/07 Cove 215
100
A -11
2010/06/16 Meadowalen Cir 116
200-
A -13 2010/06/22 Clear Haven 301
400
A -14 2010/06/28 Meadowood 533
100
A -15 2010/07/04 Pecan Hollow 133
30
A -16 2010/07/10 Phillips 417
240
A -17 2010/07/10 Phillips 413
120
A -18 2010/07/10 Phillips 401
80
A -19 2010/07/12 Lake Park 603 -607
120
A -20 2010/07/16 Lyndsie 266
20
A -21 2010/07/23 Lansdowne Cir 157
132
A -22 2010/08/21 Nottingham 681 -685
111
A -23 2010/09/01 Round Rock Cir 1005
60
A -24 2010/09/13 Suzanne Way 258
40
A -25 2010/09/29 Waterview 445
100
A -26 2010/09/29 Creek Crossing 1040 -1048.
100
A -27 2010/10/01 Allen N. 705 -709
190
A -28 2010/10/11 Basilwood 1001
70
A -29 2010 /10/27 Allencrest 119
100
A -30 2010/10/28 Portside 110
20
A -31 2010/11/01 Parker 945
100
A -32 2010/11/10 MacArthur /Glen Lakes
400
A -33 2010/11/10 MacArthur /Deforest
4800
A -34 2010/11/23 Lake Park 646 -650
240
A -35 2010/11/30 Leslie 837 -841
300
mmm
A -36 2010/11/30 Parker 917 -921
140
A -37 2010/11/30 Parker 937 -941
170
A -38 2010/12/10 Glen Lakes @ MacArthur
100
A -39 2010/12/20 Allen Rd 660
80
A40 2011/01/06 Forestwood 1026 -1030
50
A-41 2011/01/06 Forestwood 1006 -1010
100
A-42 2011/01/06 Forestwood 1014 - 1022
640
2 �
A -26 - A-43 2011/01/07 Phillips 454 -462
200
A-44 2011/01/07 Nixon 204
60
TOTAL =
11194
MMIy� LEA
i B 2. 1 - 2
B -3
2010/04/01 Edgewood 311
100
B-4
2010/04/01 Edgewood 318
320
B -5
2010/04/08 Beacon Hill 440
100
B -6
2010/04/19 Hill 116
100
B -7
2010/04/21 Hawk 606
320
B -8
2010/04/28 Rolling Brook 915
48
B -9
2010/04/29 Bitternut 844
55
B -10 2010/04/30 Hill 136
160
B -11 2010/05/01 Hawk 735
80
B -14 2010/05/13 London Way 118
80
B -15 2010/05/13 London Way 122
80
B -16 2010/05/13 London Way 126
75
B -17 2010/05/13 Westbury 153
80
B -18 2010/05/13 London Way 159
60
B -19 2010/05/13 London Way 166
80
B -20 2010/05/24 London Way 142
188
B -21 2010/05/28 Simmons 216
220
B -22 2010/06/09 Hawk 719
80
B -23 2010/06/14 Woodhill 421
200
B -24 2010/06/16 Longmeadow 128
40
B -25 2010/06/22 Edgewood 129
80
B -26 2010/06/22 Edgewood 133
120
B -27 2010/06/28 Creekside 266
120
B -28 2010/07/01 Elmhill Ct 901
200
B -29 2010/07/09 Aspenway 215 -219
100
B -30 2010/07/16 Cherrybark 235
124
B -31 2010/07/19 Woodhurst 207
140
B -32 2010/07/22 Woodhurst 251
200
B -33 2010/07/27 Heather Glen 148
50
B-43
2010/08/16 Highland Meadow Cir 208
100
B-44
2010/08/19 Pinyon 266 -270
220
B-45
2010/0823 Greenridge 415
128
B-46
2010/08/31 Cardinal 725
180
B-47
2010/09/06 MacArthur S. 337
280
B-48
2010/09/08 Spring Oak 317
75
B-49
2010/09/10 Havencrest 607
120
B -50
2010/09/17 Timber Ridge 312
15
B -51
2010/0928 Elm Fork 114
40
B -52
2010/0929 MacArthur 213
120
B -53
2010/0929 Woodpark Ln Front of drain box
100
B -54
2010/0929 Woodpark Ln West side of street
124
B -55
2010/0929 Woodpark Ln East side of street
160
B -56
2010/09/30 Simmons 217
80
B -57
2010/10/05 Meadowview 200 -300
100
B -58
2010/10/11 Willow Springs Ct 325
80
B -59
2010/10/15 Sunrise 109
148
B -60
2010/11/17 Sandy Knoll 401
100
B -61
2010/11/17 Sandy Knoll 409
292
B -62
2010/12/03 Woodhurst 515
60
B -63
2010/12/12 Redcedar Way 800
106
B -64
2010/12/14 Crown Point 219
100
B -65
2010/1229 Shadowcrest 433
120
B -66
2011/01/07 Pinyon 323
240
TOTAL=
9660
L—N
201 C -201 1 SIDEWALK REPAIR
—ciTr MiT
COPPELL QUADRANT S
°urvly irve
.SCALE: 1" = E37 S
COPPELL
201 0 -201 1 SIDEWALK REPAIR "
COPPELL QUADRANT C
SCALE: 1 �� = 37S'
corrEi
oFEE.
0
C-4 2010/08/25 Tealwood 267
128
C -5 2010/09/01 Halifax 505
80
C -6 2010 /11/11 Wynnpage 139
80
C -7 2010/11/15 Halifax 513 -517
340
C -8 2010/11/29 Armstrong 726
100
C -9 2010/12/01 Halifax 464 -476
900
C -10 2010/12/13 Hearthwood 108
90
C -11 2010/12/17 Bethel School /Harris
160
C -12 2010/1221 Carrington 133 -137
60
TOTAL =
2230
O =
w V
O
201 0 -201 1 SIDEWALK REPAIR "
COPPELL QUADRANT D
SCALE: 1 67 S'
COPPELL
4o no a.orvT MT
Denton Count
Dallas County
DATE ADDRESS SIZE(s.f.)
D -1 2008/06/18 Kilbridge Ln /Kilbridge Ct 250
D -2 2010/06/11 Westminster Way 709 80
D -3 2010/0623 Madison 622 225
D-4
2010/1022 Kingsridge 132
120
D -5
2010/1027 Leisure 432 -436
120
D -6
2010/1027 Leisure 437
40
D -7
2010/11/16 Parkway W. /Cowboy
615
D -8
2010/12/06 Kilbridge 828
36
D -9
2010/12/06 Denton Tap (behind 840 Fallkirk)
100
D -10 2010/12/08 Fallkirk Ct 848
60 w
TOTAL =
1646 t
y „
.Z =
O 3
2 V
February 22, 2011
Bobby Bounds
California Construction
9395 Crestridge Drive
Frisco, Texas 75034
Dear Mr. Bounds:
Request for bid Q- 0109 -03 Sidewalk Repairs closed on Thursday, April 15, 2010. The
City of Coppell awarded the contract to California Construction on May 11, 2010.
We would like to extend the contract for an additional year beginning February 23, 2011
and ending September 30, 2011.
The contract amount has increased to $150,000.00 due to the increase in material prices.
Please sign and return one copy of this letter indicating your acknowledgement of the
terms and conditions of the aforementioned Contract and your acceptance of such. If you
have any questions and /or concerns, please feel free to contact me.
Sincerely,
Jerod Anderson, CPPB
Purchasing Manager
Print /Type Name
Signature
Clay Phillips
Print /Type Name
Title
Date
City Manager
Title
Signature
Date